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FINAL Library Council Minutes - April 28, 2016
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Library Council Minutes - April 28, 2016

1pm - 3pm Library Conference Room

Present: Donald Moses (Chair), Sarah Fisher, Dawn Hooper, Meghan Landry, Rosie Le Faive, Robyn Thomson, Melissa Belvadi (Recorder), Simon Lloyd

Regrets: Lindsey MacCallum, Denise Happ, Sam Ferguson

Agenda

  1. Approval of Agenda - done
  2. Approval of Minutes (March 31, 2016) - approved as submitted
  3. Standing Items
  1. Budget
  1. Beacon - myUPEI portal; travel and PD still paper for awhile; new account/class codes being assigned
  1. Staffing
  1. Librarians - waiting on budget for approval of refill of position; no update on UL selection process
  2. Library Technicians
  3. Students - M. Belvadi hired student for research project
  1. Travel/PD Plans - D. Moses hoping to go to Open Repositories in Ireland in June, and APLA; R. Le Faive going to Islandora Camp in BC in July; M. Belvadi going to EBSCO EDS conference in Boston in May and APLA for one day for presentation; D. Hooper going to APLA and presenting, and at DLI next week
  2. Post-Library Council CUPE
  1. Systems office would like air quality test results in 311
  2. UL replacement process - would like to be sure there is a CUPE staff rep
  3. Self-checkout discussion - concerns about reducing personal interaction, cost, need given number of daily transactions; D. Moses described that money may come from non-space or find other source, encourage staff to get out from behind desk to interact, not intended as staff reduction tool; M. Belvadi will do circ analysis for daily transaction patterns; D. Moses and R. Le Faive noted that there is a function in Evergreen to support this; D. Moses noted that this is an experiment;
  4. R. Thomson's term is coming to an end after August meeting
  1. Student Concerns/Issues
  1. Graduate Students - none
  2. Undergraduate Students - none
  1. Other University Committee Updates
  1. APCC / New Programs Update
  1. Mathematical & Computational Sciences has gone through Senate, expecting Fall 2016 start and new money for collections to support
  2. Indigenous education advisory circle - terms of reference - a subcommittee of APCC, D. Moses is on, noted a positive comment about the library's exhibit regarding residential schools; we should consider repositioning the display behind the copier; M. Belvadi offered to put a quote package together for asking for one-time money for archival digital collections - D. Moses will consider
  1. Business Arising
  1. Compact Storage Update - D. Moses has almost completed removing visibly moldy books, then S. Lloyd will do a final look over; D. Moses will then next review condition of periodicals room materials; anything being moved upstairs will be HEPA-vac'd first; D. Moses and S. Lloyd will pull the recently-circ'd books themselves
  2. Printer/Copier/Scanner Update - coin tower is now working; timeout is now set to maximum (something like 9999), M. Belvadi will test to verify no timeout when using coins; Circulation students will take on cleaning screens etc. during the summer; Macs can now print to MFD, bypassing the iprint server system
  3. Single Service Desk Update - BGHJ (company) has been awarded the contract; D. Hooper, S. Lloyd, L. MacCallum, R. Thomson, S. Fisher, Dorothy Peters, Jerrad Gilbert, Cindy McKenna, D. Moses form the internal committee to coordinate the working group on this project
  4. Evergreen Update - R. Le Faive reported on the conference - expect in the next year that we'll move to the new web interface to the client for circulation and cataloguing; plan summer upgrade to 2.10, looking for issues to work on (aware of slowness)
  5. IslandScholar Update - expect June rollout of version 3
  6. Non-space requests - re-submitted with some staff laptops and computers
  7. LM Montgomery Institute Update - UL sits on committee, LMM materials within the PEI Collection related to the history of LMMI
  1. New Business
  1. Copyright Update - S. Lloyd reports; note that AUCC became Universities Canada; Access Copyright vs. York case moving to trial in a few weeks; Copyright Board has Access Copyright hearing in January, likely to take 1-2 years to issue ruling; Supreme Court ruling in January on CBC v. SODRAC said tariff can't be mandatory; another ruling on K12 schools reaffirmed non-mandatory license in that context; ABC Copyright conference in Halifax; Copyright Modernization Act is up for legislative review in 2017; M. Belvadi noted recent pro-library decisions in US copyright law, and Happy Birthday in public domain
  2. Self-Check Units - previously discussed
  1. Article for discussion:
  1. Rosie - Sci-Hub Unmasked  http://crln.acrl.org/content/77/3/122.full; idea about providing proxied DOI on website; M. Belvadi will ask CUFTS about adding a DOI search option to resolve to our own holdings.
  2. Next meeting's reading - M. Landry will pick the reading for May

  1. Roundtable
  1. S. Lloyd - PEI for Atlantic Book Award in Moncton - a PEI book won this year; LMMI conference coming up - will have some displays, reception in library; will be considering Spec Coll access post-Single Service Desk; will speak at PEI Genealogical Society meeting; added to IS a profile for Ronald Baker;
  2. R. Thomson - Sunday starts summer hours; cleaning circ area generally; working on circ space issues for SSD group;
  3. S. Fisher - working on SSD as project manager; working on Book Lives, cleaned up stacking room upstairs for it;
  4. R. Le Faive - working on Evergreen and other systems; following up on Newton's Digital Humanities platform; getting new Moodle block coded; went to SCENT-sponsored workshop about teaching challenges;
  5. M. Landry - working on Boyde Beck’s postcards; kinesiology review coming up;
  6. D. Hooper - theses coming in, IslandScholar update work;
  7. M. Belvadi - description of research project;
  8. D. Moses - thank Pauline MacPherson for arranging Newton visit.