Attendee Policies

Refund Policy

If an attendee purchases an event badge online during pre-registration, they may choose to cancel and refund their badge cost at any time up to the first day of the convention, by logging into their Evercon account and canceling their badge.  This is not done by the Evercon staff, it must be done by the attendee.

Once an attendee has entered the facility to participate in the event, there will be no refunds.  

Anti-Harassment Policy

Evercon seeks to provide a welcoming, fun, and safe convention and community. We do not tolerate harassment in any form. Discriminatory language and imagery (including sexual) is not appropriate for any venue, including any game sessions and any community resources such as the Evercon social media pages. Evercon staff have both the power and the duty to investigate all reported incidents of harassment and to remove confirmed harassers from Evercon venues both physical and virtual.

Harassment is understood as any behavior that threatens another person or group or produces an unsafe or non inclusive environment. It includes offensive verbal comments or non-verbal expressions related to gender, gender identity, gender expression, sexual orientation, disability, physical appearance, body size, race, age, religious beliefs, sexual or discriminatory images in public spaces (including online), deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Conflict Resolution

1. Initial Incident

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please first consider informing the offender that the speech or behavior is problematic and that you would like them to stop. Oftentimes, the offending behavior is unintentional, and the accidental offender and offended will resolve the incident by ceasing the behavior and/or apologizing.  If you believe that bringing up the incident with the offender will have negative consequences for you or will only lead to further offenses, then please inform a staff member about the incident.

2. Escalation

If the offender insists that he/she did not offend, or if the offender continues the harassment after being asked to stop, then you will need a third party to step in. Find a staff member and let them know about the incident. If you are on the Evercon forums, please email us at

3. Investigation

Evercon staff are obligated to investigate thoroughly any reported incidents of harassment, seeking private accounts of the incident from all concerned parties.


Evercon participants asked to stop any harassing behavior are expected to comply immediately. If a participant engages in harassing behavior, staff may take any action they deem appropriate, including warning the offender, expelling the offender from Evercon, or banning the offender from the Evercon user community.

Specific sanctions may include but are not limited to:

Evercon staff will help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event.

We expect participants to follow these rules in all Evercon venues, Evercon-related social events, and online communication channels.

We value your participation in the Evercon community, and your efforts to keep Evercon a safe and friendly space for all participants!

Ethics & Conduct

Any of the following will be grounds for expulsion from the Evercon without refund:

Event Cancellations

If an event has been cancelled, please see the Games Desk for further instructions.

Lost or Misplaced Badges

We cannot replace lost, stolen or forgotten badges and/or event tickets. Please be responsible with your Evercon materials. Lost, stolen or forgotten items must be re-purchased at full cost. It is recommended you check with the Evercon Registration Desk to see if your materials have been turned into Lost & Found. Evercon LLC assumes no responsibility for lost, stolen or forgotten materials. We are not sending anything through the mail. All badges will be available at Will Call at the registration desk upon arrival at Evercon.

Special Rules for Children

Waiver of Liability

The purchase of an Evercon badge admits one person to all basic activities and exhibits at Evercon during regularly scheduled hours for the day(s) it is purchased. Some designated activities may require payment of a separate, additional fee. In accepting a badge and in consideration for being admitted to Evercon, the holder consents to being recorded (by audio and/or visual means) for exhibition and exploitation by any means in all media, including without limitation the Internet, worldwide in perpetuity. The badge holder releases Evercon LLC from any liability for loss or damage to persons or property, infringement of any right, or any other claim or course of action of any kind; authorizes and permits Evercon LLC and its designees which includes but is not limited to all sponsors, exhibitors and contractors to use and authorize the use of his/her name, voice, likeness and all reproductions thereof by any means and in all media now and hereafter known, including without limitation the Internet, for all purposes worldwide in perpetuity; and agrees to comply with all the rules and regulations of the Event. Evercon LLC reserves the right to deny entry or remove from the Event facilities any person who in its sole and absolute discretion is behaving or threatening to behave in a manner which it reasonably considers to be disruptive to Evercon.