Glacier Gymnastics Club



Building Healthy Humans

Developmental & Competitive Team Member’s Handbook

The Glacier Gymnastics Club is a not-for-profit organization dedicated to providing quality gymnastics instruction to both competitive and recreational athletes.

719 Vernon Street, Nelson BC
Phone: (250)352-2227/ Fax: (250)352-2448

The Glacier Gymnastics Club would like to acknowledge the support and guidance of the following Gymnastics Clubs, whose help and knowledge were instrumental in the creation of this handbook:

Phoenix Gymnastics


Okanagan Gymnastics Centre

Altadore Gymnastics


Borden Gymnastics

Key City Gymnastics


Panthers Gymnastics

North Peace Gymnastics

Table of Contents

Section 1 – Club Structure

1.1        Welcome

1.2        Who We Are

1.3        Mission Statement

1.4        Vision

1.5        Values

1.6        Our Objectives

1.7        Organizational Chart

1.8        Glacier Board of Directors

1.9        Management Staff

1.10        Coaching Staff

Section 2 – Glacier Team Programs

2.1        Developmental

2.2        Competitive

2.3        Coaches/Judges in Training

2.4        Selection for Programs

2.5        Summer Training Hours

2.6        Removal from Program

Section 3 – Fees and Registration

3.1        Training Dates

3.2        Developmental and Competitive  Fees

3.4        Competition and Developmental Interclub Event Fees

3.5        Payment of Competitive and Developmental Fees

3.6        Registration

3.7        Registration Process

3.8        Late Registration

3.9        Program Withdrawal

3.10        Medical Absence

3.11        Non-Medical Absence

3.12        Refund Policy for Competitions and Developmental Interclub Events

Section 4 – Volunteer Involvement and Fundraising

4.1        Family Commitment Plan (FCP)

4.2        Fundraising Commitment

Section 5 – Member Information

5.1        Member Commitment and Requirements

5.2        Training

5.3        Training Dress Code

5.4        Breaks

5.5        Pick Up

5.6        Injury or Illness

5.7        Training Expectations While Recovering From An Injury

5.8        Health

5.8-1        Sick Child Policy

5.8-2        Head Lice

5.9        Parent/Coach Meetings

5.10        Developmental and Competitive Attire

5.11        Floor Routine Choreography

5.12        Competition/Interclub Event Guidelines

5.13        Competition Eligibility Requirements

5.14        Year End Show

5.15        Competitive Year End Awards

5.16        Complaint Protocol

5.17        Communication

6.18        AGM and General Meeting Attendance

5.19        Gossip Policy

5.20        Viewing Area

Section 6 - Guidelines, Codes of Conduct and Discipline Policy for Gymnasts, Parents and Coaches

6.1        What is Gymnastics Training

6.2        General Gym Rules and Regulations

6.3        Glacier Gymnastics Club Code of Conduct

6.3-1        Athlete’s Bill of Rights

6.3-2        Gymnast’s Code of Conduct  - Updated

6.3-3        Parent’s/Guardian’s Code of Conduct

6.3-4        Guidelines for Parents Feeling Stress

6.3-5        Coach’s Code of Conduct

6.4        Discipline Policy

6.4-1        Discipline Policy for Gymnasts

6.4-2        Discipline Policy for Parents/Guardians

6.4-3        Discipline Policy for Coaches


 1.1        Welcome to the Glacier Gymnastics Club

The Board of Directors, Staff and Coaches would like to invite each and every one of you to a fun-filled year of top quality gymnastics. If you’re returning, welcome back, we’re glad to see you. If you’re new to the Glacier Team, we hope you have a wonderful time.

We have set up this handbook to help you with your questions, comments or concerns. If it doesn’t answer your questions, please contact the club office at (250)352-2227, email:

1.2        Who We Are

The Glacier Gymnastics Club was incorporated in February of 1995. The club moved to many different locations within Nelson until settling into its current location in 2001.

The Glacier Gymnastics Club is a voluntary, not-for-profit, member based society. The Society came to be only through the hard work and dedication of volunteer parents who wanted their children involved in the sport of Gymnastics. The Glacier Gymnastics Club has continued to strengthen throughout the years with volunteer support. This continued dedication from all of our members is vital to assure we will continue to have a great facility, with excellent equipment and qualified staff. The commitment of volunteers and staff has made GGC an essential organization in Nelson and area.

The Glacier Gymnastics Club offers a full range of recreational programs, from Parent and Tot to Adult programs, all of which promote fun, fitness and fundamentals. Our competitive programs focus on the training and development of athletes who aspire to compete at various levels.

At the Glacier Gymnastics Club we consider gymnastics the ultimate foundation for all sports. Gymnastics helps develop body awareness, strength, flexibility, balance and coordination, just to name a few. Glacier Gymnastics Club believes in enhancing confidence, physical and mental development, and providing an overall great experience.

1.3        Mission Statement

We provide programs for our community that develop lifelong skills through gymnastics.

1.4        Vision

Our community is where every person experiences their healthiest life possible.

1.5        Values

We value and nurture:

  • Safe, responsible and friendly environment
  • Sportsmanship, fair play and team spirit
  • Physical fitness and a healthy lifestyle
  • Community involvement
  • Commitment to the pursuit of excellence
  • Open lines of communication
  • Passion and dedication
  • Parental involvement and support
  • Discipline and hard work
  • Honesty, integrity, accountability and respect

1.6        Our Objectives

1.7        Organizational Chart

Board of Directors

Club Manager

Head Coach    -   Administrator

Gymnastics for All Coordinator   -    Women’s Artistic Coordinator    -    Men’s Artistic Coordinator


Coaching Staff

1.8        Glacier Gymnastics Club Board of Directors

The Glacier Gymnastics Club (GGC) is a not for profit organization run by a volunteer Board of Directors who are elected annually by GGC Members at the Annual General Meeting, usually in the Fall.  The Board appoints its executive at the first meeting following the AGM.

The Board oversees all aspects of GGC operations,  including but not limited to the business of the club, financial aspects, operational policy and program policy.  The GGC board operates on a governance model and employs a number of staff for day to day operations.

The Board prefers that communications be conducted through the administrative staff and Club Manager.  If the need arises to contact the Board directly, please do so in writing.  Letters can be addressed to the following address, or dropped off at the club to be forwarded to the Board

Board of Directors
Glacier Gymnastics Club
PO Box 1209
Nelson, BC  V1L 6H3

2018 -19  Board of Directors


Honey Bellman


Isabelle Herzig


Janet Skolka


Sylvie Masse


Mike Finley


Genevieve Lepage


Brandy Kormany

1.9        Management Staff

Staff members who participate in decision making:

Club Manager

Steve Long

Head Coach

Sandra Long


Heather Beaudoin

Recreational Coordinator

Karlee Wilson-Birks

Competitive Artistic Women’s Coordinator

Sandra Long

Tramp & Tumbling Coordinator

Steve Long

1.10        Coaching Staff

Glacier Gymnastics Club’s (GGC’s) coaching staff is committed to working with their athletes, individually and in groups, to develop safe and technically sound gymnastics while encouraging them to be successful in both competition and training.  All coaching staff are NCCP certified.

For each of the Developmental and Competitive programs the coaching staff consists of a Head Coach, Program Coordinator, supported by a team of coaches.  The coaching teams are responsible for the technical aspects of their entire program and determine the following matters:

Coaches are responsible for monitoring and evaluating gymnasts to ensure athletes are physically and mentally prepared for the requirements of their level.  Changes in training, competing, and coaching for your child are at the discretion of your child’s coach, Program Coordinator and the Head Coach.


2.1        Developmental Programs

The goal of the developmental programs is and to develop strength, flexibility and solid fundamental skills in a fun and encouraging environment. Following the Long Term Athlete Development (LTAD) model, participants are at the learning-to-train stage of development.  The full season commitment allows for continued flow of skill progressions and skill development opportunities. Some of the developmental programs also provide gymnasts aged six and up with the chance to be part of a team, master routines and perform at interclub events.  Developmental programs include:

Developmental Artistic Girls

Developmental Trampoline

2.2        Competitive Programs

The goals of the competitive programs at Glacier Gymnastics Club (GGC) are to provide programming for all ages and abilities; to enable all members to reach their fullest potential in physical fitness, striving for excellence and fostering self-esteem; and to promote a sense of community within the membership by developing club and team spirit. Following the Long Term Athlete Development (LTAD) model, athletes will be at the training-to-compete or training-to-win stages (depending on level, ability and commitment).

GGC’s goal is to provide a successful gymnastics experience within the parameters of time and commitment the Nelson community has proven to be comfortable with. Glacier gymnasts who aspire to reach higher Provincial levels or National and High performance levels are encouraged to pursue training opportunities in a bigger center.  Competitive programs include:

Women’s Artistic Gymnastics Competitive Program                          

Trampoline Gymnastics Competitive Program

High School Women’s Team

2.3        Coaches/Judges in Training Programs

Our Coach-In-Training program offers opportunities for teen gymnasts to begin their coaching training. Through various workshops and volunteer activities, gymnasts can prepare to take their Coaching Certification and provide mentorship to younger gymnasts in the club’s recreational program.

Our Judge-In-Training program begins with gymnasts volunteering as Adjudicators at Glacier Gymnastics Club’s Interclub events. At 16, gymnasts can take the Level 1 judging course.  This course enables them to judge at competitions under the guidance of an experienced judge. High School credits can be earned as external sports credits for obtaining gymnastics judging certifications.  Parents who are interested in learning more about the sport, or becoming judges themselves are very welcome.

 2.4        Selection for Programs

Initial placement and subsequent advancement from one level to the next will be determined by the Glacier Gymnastics Coaching Team.  Whenever possible, objective measures of learning potential are used, however, subjective predictors such as courage, commitment, desire, coachability, work habits and integrity are also considered.

Remaining on the team is also by invitation only and is dependant on athlete attitude, behavior, work habits, attendance, team sportsmanship, meet commitments and coachability.

Our coaches place gymnasts in programs where they can be happy, safe and confident.  This means every gymnast must be able to perform the skills and routines required at a given level.  The skills should not be beyond his/her ability level.  We can never ask or expect our athletes to perform skills or routines in an event if they have not demonstrated basic mastery to perform in practice.

2.5        Summer Training Hours

2.6        Removal from the Program

For its part, Glacier Gymnastics Club commits to the child and his/her family for the entire competitive season. However, the Club has the right to remove an athlete from the program, or change an athletes program group at anytime during the season, temporarily or permanently, under any of the following conditions:

In all situations, removal from the program is a last resort, only considered after all other alternatives have been exhausted.


3.1        Training Dates

3.2        Developmental  and Competitive Program Fees

The Annual Program fees include:

3.4        Competition and Developmental Interclub Event Fees

Competitions and developmental Interclub Events are an integral part of the Developmental and Competitive programs.  Each program group has a set meet schedule that is appropriate to the level of gymnasts and objectives of that particular group. GGC will publish the competition schedule in the fall to inform families of the selected competitions and dates for each program.

Travel Costs

A $15 charge is added onto all out-of-town competition fees. This extra charge helps cover the coaching costs:  travel, accommodations and meals at meets. Glacier Gymnastics Club subsidizes the majority of these expenses.

3.5        Payment of Developmental and Competitive Fees

In order to operate successfully, Glacier Gymnastics Club requires all members to keep current on monthly payments.  NO gymnast will be allowed to train if his/her fees are outstanding.  In cases of financial hardship, the family may approach the Club Manager for available financial assistance programs or alternative payment arrangements.

3.6        Registration

Additional Conditions for Parents of Participants of Developmental and Competitive Programs:

3.7        Registration Process

Discussions regarding placement in GGC Team Programs will be held in June. Parental confirmation is required in order to hold a spot in a GGC Team Program. A registration package will be emailed at the end of August or beginning of September.

At the Time of Registration the Following Will be Required:

  1. Legal waiver(s) be agreed to and either signed in person or electronically via online registration.
  2. Payment of Annual Membership Fees
  3. Fundraising commitment agreed to.
  4. Members choosing to participate in the FCP Volunteer program, must provide post-dated cheque, dated June 1.
  5. Registration forms completed and signed.
  6. Signed Glacier Gymnastics Team Agreement.

3.8        Late Registration

Registration dates and times are advertised each season.

 3.9        Program Withdrawal

3.10        Medical Absence

3.11        Non-Medical Absence

3.12        Refund Policy for Competitions and Developmental Interclub Events


As a not-for-profit society, volunteers and fundraising are an integral part of Glacier Gymnastics Club.  Without the commitment of our volunteer parents working on the Board, at competitions  and events, and organizing fundraisers etc., it would be impossible to provide the high-quality programs or to manage the day-to-day operational costs and other expenses necessary to run the Club without substantial fee increases.

Volunteer and fundraising involvement is vital to continuing to provide quality programming in a safe, professional and affordable way.  By getting involved, you ensure the existence of a vibrant, enjoyable family atmosphere that will foster the positive growth and development of your child(ren).

4.1        Family Commitment Plan (FCP)

Volunteers have always been integral to the running of Glacier Gymnastics Club.  Our Board of Directors is comprised of parent volunteers and each event requires volunteer participation in order to be successful.

Family Commitment hours also play an important role in helping to maintain and run the club. The fees that are generated are only a portion of what is needed to cover the cost of rent, utilities, coaches, supplies, equipment and so forth.  Since GGC is a not-for-profit parent-run organization, every family must take on the responsibility to do their share helping by volunteering in various activities.  The understanding used in designing the volunteer hours is that the greater the involvement of your child in the developmental and competitive programs, the greater the commitment of your family.  This commitment helps subsidize your fees.

Although the Club has a history of valuable volunteer contribution, over the past few years there has been a decline in our memberships’ ability to complete their Family Commitment. Our members are busy people, involved in many organizations that make demands on their time.

Each family can decide at the beginning of the season whether they are able to commit to volunteerism at Glacier as a “Working Member” or are “Too Busy” to make a volunteer commitment.

There are many volunteer opportunities that take into consideration families’ different time constraints, circumstances, interests and strengths.  The FCP is designed to offer as much flexibility as possible to each family, both in the timing and the nature of the tasks available to them. The important issue is that all of the volunteer tasks should not fall on only a few members of the Club, as has been the case in the past.

Family Commitment hours are calculated based on the number of hours the gymnast trains per week.  A monetary value, at a rate of $10 per hour, has been assigned to the hours.

At registration, each family will inform the Club whether they are choosing to be a “Working Member” or are a “Too Busy Member”.

If there are suggestions or alternatives that you have about your commitment, please present this in writing to our Board of Directors.

Participation in the Family Commitment Plan program is a privilege not a right. GGC reserves the right to deny any member’s privilege to participate in the volunteer program.  Volunteers who have proven difficult to work with will not be offered the opportunity to participate in the Club’s FCP program or may be restricted in their choices according to the best interest of the Club.

 “Working Member”

“Too Busy Member”

4.2        Fundraising Commitment

Fundraising activities are an important source of income and are essential to the fiscal viability of developmental and competitive programs for the Glacier Gymnastics Club.  As a result, your participation and assistance in our fundraising activities is vital for the success of our club and programs. Multiple fundraisers are scheduled to run in the Fall, Winter & Spring for families to choose from.

Mandatory - Grocery Card Fundraising

In addition to the above choices, its mandatory for each Team Family to participate in the Grocery Card initiative.

New Ideas

Fundraising plans for the next season are made April each year. New fundraising ideas are welcome and should be submitted in writing to the Club Manager by April 1st each year for review. To be properly evaluated, submissions must include the details listed below. To be fair to all members, GGC does not use individual members home-based businesses for club fundraising.


5.1        Member Commitment and Requirements

Both the gymnast and his/her family must understand the commitment they are making when they join the Glacier Team.  If your child has been selected for a developmental or competitive program, Glacier Gymnastics wishes to help you understand the importance of the following:

5.2        Training

5.3        Training Dress Code

5.4        Breaks

All Developmental and Competitive gymnasts attending training sessions which are 2.5 hours or longer will be given a short break during which they may choose to eat a snack or dinner.

5.5         Pick Up

Late Pick Up

Children should be picked up at the required end of their class time.  If a parent is late picking their child up, staff will follow the procedure below:

Impaired Pick Up

Legally we cannot stop someone from picking up a child if that person is authorized to do so.  If a parent/guardian/authorized person attempts to pick-up a child and is suspected to be under the influence of drugs or alcohol, the staff will ask that an alternate transportation arrangement be made.  If the parent/guardian/authorized person refuses this suggestion, the police will be called immediately upon witnessing the driver and the child entering a vehicle.

5.6        Injury or Illness

Should a gymnast become ill, or injure him/herself during training, the respective coach will assess the situation and depending upon the severity of the condition will follow the procedure below:

An illness not requiring immediate medical attention:

An injury not requiring immediate medical attention:

An injury or illness requiring immediate medical attention:

5.7        Training Expectations While Recovering from an Injury:

Competitive athletes who are injured are encouraged to participate in practice and gym activities to the extent that is safely possible.  The coach can often set up a training plan to work around injuries and to turn a difficult time into something positive by increased work on flexibility, strength, specific events or skills.

5.8        Health

5.8-1        Sick Child Policy

Please Keep your child at home if he/she has any of the following:

5.8-2        Head Lice

Please keep your child at home if he/she has head lice and/or nits.  Your child may return to Glacier Gymnastics Club’s regular programs once initial treatment has been completed. For a description of head lice/nits and treatment options please visit

Head lice do not thrive in the gym environment.  However, there are steps that gymnasts can take to reduce the opportunity for head lice to spread while at gymnastics:

If you discover your child has contracted head lice and/or nits, please contact the Club promptly so we can notify others who may have been in contact with your child.  Thorough communication is best done through the gym, rather than parent to parent. Communication is done in strict confidence and with the utmost respect of a child’s and his/her family’s feelings.

5.9        Parent/Coach Meetings

Each family is encouraged to arrange for parent/coach meetings in the training season to discuss long and short-term goals and expectations, to review progress and performance, and to discuss the coach’s current assessment of the gymnast.

Throughout the training season the Head Coach and all coaches are available to discuss any concerns parents may have about their child.  Parents need only to set up a meeting with their child’s personal coach by contacting the Club Administrator at the Club office.

The development of the coach/gymnast relationship is paramount. Coaches will not notify parents every time they have a problem. They will attempt to build their own relationships with their gymnasts. Those relationships are built on time, shared successes and disappointments. The disappointments may include discipline and motivation problems and coaches will attempt to solve them within the framework of building a relationship. If a coach feels that he/she needs the parents help to overcome a challenge, then, at the coach’s discretion, a meeting will be requested with the parents.

5.10        Developmental and Competitive Program Attire

Not all programs require the purchase of Club Team attire; see below for the requirements of your child’s program. Club suits and jackets are not part of your monthly fees. Gymnasts in programs requiring Club Team attire will be notified in the fall regarding cost and ordering deadlines etc.  Developmental Team attire can be worn during training.

All Developmental programs are required to purchase Club Team attire:

Girls                                Club Team tank gymsuit

Boys                                 Singlet and shorts


All Glacier Gymnastics Club Competitive gymnasts are required to purchase Club Team attire. Competitive Team attire should not be worn during training, unless permission is given by your child’s coach.

Requirements for purchase of Club Team Attire:

Men’s Competitive Team                        Singlet and shorts, Club jacket optional

Women’s Competitive Teams

Performance Plus & Zone 1                Club Team tank gymsuit, Club jacket optional

JO6 and up                                Club Team long-sleeve gymsuit, Club jacket required

High School Women’s Team                School Team tank gymsuit and matching black shorts

5.11        Floor Routine Choreography


Each Developmental group that has gymnasts participating in Interclub Events will be taught a common routine. The routine is performed individually, but the group shares the same music and choreography. The implementation of a new routine for the group is determined by the coach and Head Coach. New routines are usually assigned within 3 to 4 years of performing the same routine.


Performance Plus and Zone 1:

JO6 and Up

5.12        Competition/Interclub Event Guidelines

Supplemental: What Parents Need to Know Before Attending A Meet or Competition

Parents should ensure that their gymnast arrives at the competition/event site at least 15 minutes prior to the start of the scheduled warm-up time.

The following points apply more to to Competitive participants than Developmental levels

MOST IMPORTANT: The winner isn’t always the gold medal holder but often those who have a good attitude and don’t give up.

Awards Ceremony
Dress Code:
Gymnasts are expected to attend awards ceremonies dressed appropriately in either the team uniform or their competition gym suit.  Under no circumstances should a gymnast change into their street clothes.
Sportsmanship: Gymnasts are expected to act as representatives of Glacier Gymnastics Club, to show support and good sportsmanship to their fellow competitors and team mates.

5.13        Competition Eligibility Requirements

5.14        Year End Show

5.15        Competitive Year End Awards

At the end of each competitive season in June, Glacier Gymnastics Club hosts its annual Year End Awards for all the Competitive gymnasts.  Every gymnast will be recognized with an award to celebrate individual hard work and achievement over the season.  This is also a time to recognize outstanding gymnasts within our club.  We encourage all Competitive gymnasts and their parents to attend.

5.16        Complaint Protocol

The Board of Directors of the Glacier Gymnastics Club attempts to run the Club to the best of its ability.  However, we are unable to foresee every problem that may occur.  PLEASE, do not let your problem go unaddressed or assume it cannot be resolved.  We want to tackle any and all problems before they grow into major issues.  Please follow the complaint protocol listed.

If a parent or guardian has a concern regarding their child’s program they are required to follow the outlined steps:

5.17        Communication

Club Communication is important to insure effectively run programs and facility.  

5.18        AGM and General Meeting Attendance

The Annual General Meeting and General Meetings provide the membership with a brief overview of the Club operations and plans/goals for the future.  Financial statements are presented to the membership.  Elections are also held at the AGM, and if necessary at the General Meeting.

Notifications of these meetings will follow the current bylaws.

5.19        Gossip Policy

5.20        Viewing Area

Glacier Team parents are exceedingly fortunate to be a member of a club that allows free and unrestricted access to view your child anytime you wish. This is rare in gymnastics. Though we hope you enjoy this freedom, please use it wisely.

Section 6 - Guidelines, Codes of Conduct and Discipline Policy for Gymnasts, Parents/Guardians and Coaches

6.1        What is Gymnastics Training?

In order to understand and appreciate what goes into the development of a gymnast, one must understand exactly what it is we are trying to achieve during training.  There are four fundamental areas of development that need to be addressed during training: 1-Strength, 2-Flexibility, 3-Skills, 4-Discipline:

  1. Strength Development - As with all sports, one objective of the training is to make the difficult look easy. This is much easier to accomplish and safer if the athlete has the strength required to master the skills. Strength training can also play a role in the reduction of injuries.

Strength training at the developmental level focuses on establishing a base on which to build as the gymnast advances. Exercises such as push-ups, chin-ups, running and fundamental handstand abilities are used to achieve this goal. While it may appear that the gymnasts simply repeat basic exercises over and over again through the course of the year; in fact, there are subtle (and at times not so subtle), variations in the performance of these exercises.

  1. Flexibility Development – Flexibility development is also critical to the long-term success of the gymnast. Superior flexibility adds to the aesthetic appeal of the performance, allows the athlete to master skills more easily, and plays a role in reducing the frequency and seriousness of injuries.
  2. Skill Development – Skill development falls into two distinct, but related categories: Basics and New Skills. Basics are like the ABC’s of gymnastics. The gymnast uses these ABC’s to compose their gymnastics sequences and routines. If any of these basic building blocks are missing or defective, the entire performance is weakened. These basic skills, the building blocks of the sport, must be continually refined in order to permit the gymnast and his/her coaches to continually improve their performances and add new skills to the gymnasts’ repertoires. That is why we continually review and drill the basics.
  3. Discipline – Just like strength, flexibility and skill development, discipline plays an integral role when training. Training requires discipline from both the coaches and athletes. The coaches must be constantly keeping all athletes focused and training hard in order to allow them to continually improve their performance.

Gymnasts must also keep themselves disciplined by pushing themselves to train hard when they get discouraged and remain focused when they get excited. Without discipline, the strength, flexibility and skills do not develop easily.

6.2        General Gym Rules and Regulations

6.3        Glacier Gymnastics Club Code of Conduct

Every member of the Glacier Gymnastics Club is expected to treat others with dignity and respect.  This includes our participants, parents, coaches, staff and volunteers.  Any behaviour that is insulting, intimidating, humiliating, malicious, degrading, and offensive is not acceptable and will result in discipline by the Board of Directors to the parent, athlete, or both.

Glacier Gymnastics Club follows the guidelines outlined by

6.3-1        Athletes’ Bill of Rights

6.3-2        Gymnasts’ Code of Conduct

The way you act in the gym is a reflection of your respect for yourself, teammates, coaches and the Glacier Gymnastics Club. Every gymnast is expected to follow the general rules of GGC in order to provide the best training facility and the safest environment for training.

  1. Respect:  A gymnast shall show respect for themselves, for others, for all the rules and policies of the Club, for the property of the Club and for the rules and regulations of other clubs. Always act in a way that shows respect for yourself and for the gym. There is zero tolerance for any form of bullying or harassment, including hazing or inappropriate use of language. Gymnasts must treat each other with respect at all times in and out of the gym, including all forms of electronic media.
  2. Punctuality and Attendance: A gymnast shall attend and be punctual for all training times and competitions or Interclub Events, and phone the gym to notify and explain lateness or absences prior to the start of warm up. Gymnasts may be sore after a hard workout - soreness will be alleviated faster if you don’t miss the next practise.  Attending the warm-up is imperative.
  3. Trainability: A gymnast shall accept and follow training plans made by the coaches; train to the maximum of his/her abilities to fulfill his/her personal goals at all times; display a positive attitude and motivation at all times. Work hard and do your best, only concern yourself with the things that YOU can control which are YOUR ATTITUDE, YOUR EFFORT...YOUR GYMNASTICS. A gymnast shall display appropriate training and respect of coaches’ instructions, in keeping with the gymnasts’ age and level. Gymnasts are expected to maintain the required skill level for their category.
  4. Honesty: A gymnast shall be honest; cheating (in gymnastics cheating refers to cheating yourself, not an opponent) is a form of disrespect. It shows disrespect to your coaches, your parents and most importantly, to yourself.
  5. Attitude: A gymnast shall maintain a positive attitude when facing fears and frustrations. Gymnastics is the most demanding and difficult of all sports.  Throughout their careers all gymnasts suffer setbacks, frustration, fear and defeat. Expect these things, learn from them, face them and overcome them. Set goals and achieve them step by step.There is no tolerance for displays of anger or disgust, talking back to coaches or other adults, or crying because of frustration or fear.
  6. Communication: A gymnast shall immediately report to a coach all injuries or social incidents no matter how insignificant they may seem. Ask permission anytime you need to leave the gym.
  7. Dress Code: A gymnast shall have his/her hair tied back while training, not wear jewelry (except stud earrings) and only wear appropriate training attire; wear Club gymsuit at all competitions, Interclub Events or other Club events.
  8. NEW --  Phones & Handheld Devices: Texting and other forms of social media should not be used during a competition or special event. Gymnasts are asked to refrain from bringing their devices onto the competition or event floor.

6.3-3        Parent/Guardian Guidelines and Code of Conduct

Parents play a huge role in the development of a successful gymnast.  Your role is every bit as important as that of the gym, coaches and the gymnast.  The following actions and ideas are expected of Glacier Gymnastics Team member’s parents.




Parenting a Gymnast


6.3-4        Some Guidelines for Parents Feeling Stress

Danger Signs - Watch for These.  If you recognize yourself in these descriptions consider an evaluation of your actions, your role, your attitudes and your motivation as a team member.

Do you…..

If so, please take some time to relax, and perhaps take a break from the gym.

6.3-5        Coach’s Code of Conduct

All coaches employed at Glacier Gymnastics Club require NCCP certification and are expected to be knowledgeable and supportive of the ethics taught throughout certification.  Additionally, all coaches are registered members of Gymnastics BC and as such are expected to know and abide by GBC’s Coaches’ Code of Ethics (outlined in the GBC Policy & Procedures manual).

The coach - athlete and coach - parent relationship is a privileged one. Coaches play a pivotal

role in the personal and athletic development of their athletes. An understanding of the inherent

power that coaches can exert over athletes is an extremely important notion. Coaches must

recognize they are role models through which the values and goals of the sport and the sport

organizations they represent are channelled. Coaches must also recognize that they assume

the full range of “duty of care” responsibilities while the athlete is under their control.

6.4        Discipline Policy

6.4-1        Discipline Policy for Gymnasts

The rules and policies, which govern the gymnasts, have been outlined here and in other sections of the Team Handbook.  In the event that a gymnast does not adhere to their Code of Conduct, there is an ongoing pattern of disruption, or there are policy or rule infractions, it may become necessary to impose a disciplinary action in an attempt to improve the situation.

The list and the procedures noted below are not intended to be all-inclusive.  They are presented as an expression of the Club’s beliefs as to what disciplinary actions are necessary and appropriate.  Each gymnast will be treated as an individual and coaches will seek to follow the most effective disciplinary actions based on each unique set of circumstances.

Examples of Disciplinary Actions:

  1. The gymnast may not be permitted to rotate training events with his/her group at the designated time.  He/She will be asked to stay and finish his/her work, or repeat the entire assignment on a particular piece of equipment.
  2. The gymnast may be asked to sit and watch.
  3. The gymnast may be sent into the office area for a time out when his/her behavior or performance warrants some time to refocus and/or correct the behavior.
  4. The gymnast may be given appropriate conditioning to perform which will help refocus his/her attention and build strength to accomplish the task at hand.
  5. Parents will be phoned to come and pick up their child.
  6. The coach may request a meeting with the parent.
  7. The gymnast may be suspended from the team for one or more days, or may be scratched from a competition. (Please note that if the gymnast is suspended from a competition or practise due to poor attendance, a poor work ethic or negative attitude, or for any other reason, the entry fee is nonrefundable.)
  8. The gymnast may be removed from the program if he/she is unable to conform his/her behavior to the expectations of the team, coach or the Club.

NOTE: The first four items on the above list are fairly common and coaches will not generally communicate these disciplinary actions to the parent of the gymnast. The development of a coach/gymnast trusting relationship is paramount. The attempt to solve discipline problems will first go through the framework of building a relationship between the coach and gymnast.

The sixth item on the list, requesting a conference, signifies a need to work outside the coach/gymnast relationship.  It does not necessarily mean that there is a serious problem, it only means that the situation needs a parent’s help in overcoming the issue.

The final two items on the list are reserved for more serious violations of the Club’s rules and policies.  They are seldom used.  They are reserved primarily for times when there is an ongoing problem with disruption and disrespect within the gym that has proven resistant to other strategies.  The Club will not allow the negative attitude of one gymnast to bring down the spirit and work ethic of an entire group.

Disciplinary Steps:

When infractions occur, the coaches have the discretion to take, but are not limited to, the following disciplinary actions:

  1. Verbal warning.
  2. Time out in the office.
  3. Parents phoned to come and pick up gymnast.
  4. Athlete contract reviewed and meeting conducted with appropriate staff and parent(s).
  5. Time off gym – suspension from training and/or competitions/Interclub Events (without refund for fees).
  6. Long term status in competitive gymnastics with GGC reconsidered – removal from the program.

NOTE: Depending on the age of the athlete and the severity of the issue, staff may choose to expedite the process of the disciplinary steps as they deem necessary.

6.4-2        Discipline Policy for Parent/Guardians

There are many structured policies as well as general guidelines governing the behavior of the parents/guardians of Team gymnasts in this Team Handbook. Failure or refusal to adhere to these policies will result in disciplinary actions.

Disciplinary Steps:

  1. Verbal warning and thorough discussion with you by management staff of Board member.
  2. Continued behavior will result in a written warning that may require your attendance at follow up meeting with the Board.
  3. Continued problems beyond this point represent conflict serious enough to risk operations of the club.  Outcomes may ultimately lead to decisions affecting training and competing opportunities, removal from the program and even termination of membership with the society.
  4. A parent/guardian will be immediately expelled from the facility for disrespectful behavior or if the offence jeopardizes the safety of others. Glacier Gymnastics Club has a zero tolerance policy on disrespect, intimidation or aggression.

6.4-3        Discipline Policy for Coaches

Discipline of coaches and staff will follow the regulations set out by Canada and British Columbia Employment Standards.

Glacier Gymnastics Club
Team Agreement

2018 - 2019 Season

Parent/Gymnast Acknowledgement

Parents/Guardians should review the Glacier Gymnastics Team Handbook, and review appropriate sections with their gymnast before signing this form.  Please check off boxes and sign below:

I/We have thoroughly read and understand the Glacier Gymnastics Team Handbook.  We support the philosophy of the Glacier Gymnastics Club, and hereby agree to follow all of the rules, procedures and policies presented in the team handbook.

I/We have reviewed any appropriate information in the handbook, with my/our child.

I/We understand that if, at any time, we cannot be a supportive and positive force in and outside of the gym we will relinquish our place in the program.

I/We understand that as the parent(s) of a Glacier Gymnastics Club Team member, I/we have agreed to fulfill all of the time and financial obligations such as training fees, registration fees, meet fees, competitive apparel, volunteer requirements, fundraising participation and other obligations related to my child’s participation.

Parent / Guardian #1 Signature: ________________________ Date: ___________________

Parent / Guardian #2 Signature: ________________________ Date: ___________________

It is important to the success of the program that all members participating in the Developmental and Competitive programs agree to follow the policy outlined in the Developmental and Competitive Team Handbook, so that misunderstandings will be minimized.  We are looking forward to an exciting and rewarding season and are happy your family has chosen to be a part of the Glacier Gymnastics Family.

Your program registration is considered incomplete until receipt of this signed agreement.  Gymnasts will not be able to participate in classes until all registration requirements are complete.