Hello Booster Clubs:

Each year booster clubs must register with the school district.  Registration opens at the beginning of the school year in July and remains open until June.  Booster Clubs should not begin any fundraising or other activities prior to receiving my confirmation of registration email.  Information on booster clubs with a list of registered boosters are posted on the website under the Parents tab (click here: Booster Clubs (wappingersschools.org).

Now that your organization has successfully registered, here are some things to keep in mind.

Fundraising

Money collected for a booster club sponsored event should go directly to a booster club officer.  Coaches are not permitted to collect money on behalf of a booster club.

Booster clubs must complete a fundraising form (attached) for all fundraising activities whether they are conducted on or off school property and even online.  The fundraising form should be completed and sent to the Athletic Department or Fine and Performing Arts Department (depending on the nature of the booster club), then to the building principal, and final approval by Daren Lolkema at District Office.

A disclaimer should be displayed at the fundraising event on a sign to inform the community that -  "This fundraising activity is not sponsored by the school district.  All proceeds go to benefit the NAME Booster Club for the purpose of (list the purpose)." 

Any electronic or paper flyer must be approved by administration; please see the section below on Flyers.

Flyers

Fundraisers and Flyers require separate approvals.  If you plan to use a District logo on a flyer, please see the section below on Use of District Marks.  Flyers require approval by Daren Lolkema.  Please email your flyer to daren.lolkema@wcsdny.org with a copy to  susan.aboshanab@wcsdny.org.  The flyer for fundraisers should include the following disclaimer:  "This flyer is being distributed through the Wappingers Central School District as a community service to students and parents for informational purposes only. Booster Clubs are not affiliated with nor sponsored in any way by the Wappingers Central School District."

Please note the District is not permitted to distribute info about booster club fundraisers via our email or make copies to distribute, as they fall under "outside organizations." Groups can send APPROVED paper flyers to schools for distribution and we can include them on our Community Events webpage.

Use of District Marks

Approved District Marks/Logos may be found here:  Approved District Marks & Approved Altered Marks

Any use of a District logo must be approved by the Athletic/Fine Arts Department, then the Building Principal through the Use of District Marks Form (attached).  Logos may not be altered without approval of the Board.  Creation of a new logo requires a Intellectual Property Rights Agreement signed by the individual/company who created the image and a completed Use of District Marks Form.  A new logo requires approval of the Board.

Renting Facilities

Booster clubs that want to rent facilities or use food trucks must contact the building where the event will be held to complete a facility usage form (attached).  Booster clubs need to provide a Certificate of Insurance naming the "Wappingers Central School District" as additional insured.  This should be submitted to the building with the facility usage form.

Concession Stands and Food Service

A food permit is required for fundraisers, sporting events, and community celebration in which food that needs to be kept hot or cold is being sold.  Booster Clubs must complete the Temporary Food Service Permit and submit it to the Dutchess County Department of Behavioral and Community Health.  Permits must be posted and visible at the event.

Food Trucks

The school district can not utilize food trucks.  However, booster clubs can use food trucks at events only if the food truck is donating a portion of the proceeds to the booster club or other educational or charitable purpose. There must be a connection with a significant charitable fundraiser and not purely for providing refreshments at the event.

The booster club would need to complete a facilities usage form for the food truck and the food truck must provide a Certificate of Insurance naming "Wappingers Central School District" as additional insured on its policy. In addition to a Health Department food permit, Town permits may also be required and you should contact the Town where the event will be located to verify requirements.

Donations

Purchasing items for teams/students like helmets and equipment should be approved in advance as a donation. Equipment, supplies, clothing, or money should not flow directly from the booster organization to the coach/team or activity. Donation forms are available at the buildings in the main office. The Board approves all donations over $50. Do not announce the donation until it has been Board approved.

The District appreciates all the support you provide to the students of the Wappingers CSD.