Deerfield Elementary Safety, Policy & Procedures

Accidents or Illness

  1. Whenever a serious accident or illness occurs, the school will attempt to contact the parent first and then others who have been designated on the Health and Emergency Information sheet filed in the office or on Skyward.
  2. Calls will be made in this order:

A. Home

B. Mother or father’s work

C. Neighbors or relatives listed on the Health and Emergency Information sheet

  1. If an accident or illness appears to be life threatening, the school will call 911 immediately.
  2. Students may be picked up by the parent or the person designated by the parent. By district policy, we cannot send the students home; they must be picked up and signed out at the school office by showing ID.
  3. Please keep the school office and the classroom teacher informed of any telephone number or address changes by keeping your Skyward information up to date.


The Alpine School District Board of Education and Deerfield Elementary recognize that regular attendance at school increases the opportunities for students to profit from their educational programs. Frequent absences of students from day-to-day classroom experiences disrupt their instructional learning process. The benefits of continuous instruction, once lost, are often difficult to regain. The entire process of education requires a continuity of instruction, class participation, learning experiences and study. The following policies should help:

  1. Tardiness: Students are expected to be in class on time. Tardiness is counterproductive to the student, the rest of the class and the teacher. Teachers take attendance at 9:30 a.m. Students who are tardy (arriving after 8:00 or 9:15) will need to check in at the main office before going to class. The secretary will give the student an attendance slip to walk through the hallway to class. The student gives the attendance slip to the teacher upon arriving to class. If a tardy student forgets to check in at the office, the classroom teacher will send the student back to the office to receive a permission slip.
  2. Early Arrivals: In order for students to be adequately supervised at all times, they need to be at the right place at the right time. We discourage students from arriving too early or staying too late as supervision is provided only at certain times before and after school.

Track A students will be supervised outside, prior to school, from 7:45 to 8:00.

Track B students will be supervised outside, prior to school, from 9:00 to 9:15.

  1. Arriving at School

Upon arriving at school, all students may wait on the playground behind the school.  Supervision on the playground is from 7:45am to 8:00am for A Track, 9:00am to 9:15am for B track.

If you see a blue flag, have your child immediately enter the building due to cold weather. Students will be allowed to wait in the gym.

  1. Absences

A.          Please call or send a note to your child’s teacher when your student is absent

from school. The Board of Education has approved Elementary School Attendance Policy No. 5158 which defines an excused absence as an illness, family death, approved school activity, absence permitted by the student’s IEP plan or any other excuse established as valid by a local school administrator.        Students with excessive absences may be asked to attend make-up work

sessions during their recess time.

B.        Teachers will contact parents or guardians by telephone, mail, or in person to

encourage school attendance when a student has three (3) unexcused

absences. Absences must be excused in advance or within five (5) days after

the absence occurs to be excused.

C.         When a student has five (5) unexcused absences, the school office will notify

parents by letter expressing concern and encouraging them to view their

student’s absences. Parents will need to sign the letter and return it to the

school office.

D.          When a student has ten (10) unexcused absences, a letter will be sent by the

school to parents to arrange a meeting with the principal, student, and parents

regarding the excessive absences. Parents are asked to call the school to

make an appointment and then sign and return the letter. A doctor’s note will be

required after 10 unexcused absences or the absence will be unexcused.

E.         If parents are not responsive to a meeting or if the results of the meeting do

not resolve the attendance problems, a referral will be made to the district

social worker, police department, and/ or county attorney. Parents will receive a certified letter indicating that such action will be taken if absences cannot be resolved in a meeting between the school and home.

  1. School Messenger - District calling/email system

As a safety precaution, School Messenger will call parents when students are absent from school. This will happen each morning at about 10:00 a.m. Teachers are required to record absences by 9:30 a.m. Please call to excuse your student at your soonest convenience.

      6.         Closed Campus

Students should not leave the school grounds from the time school begins in the morning until it ends in the afternoon without permission from the principal’s office.

      7.         End of School Day

Students are to go directly home from school. Outside supervision will be

provided for ten minutes after school (2:15-2:25 and 3:30-3:40 pm). Students

who have not been picked up after this time will be brought to the office where

they may call home and wait until they are picked up. If necessary, people listed on the student’s emergency contact sheet may be contacted by the office.

Bicycles, Skateboards, Rollerblades, Scooters

  1. Students riding bicycles, scooters or skateboards to school should ride in a safe manner and walk them as they enter the school grounds.
  2. All bicycles and scooters should be locked to the bicycle racks located in the back of the school and left there until after school.
  3. Students should obey traffic safety rules (i.e. not riding down the middle of the road, getting off at crosswalks and walking bicycles, scooters or skateboards across road, etc.)
  4. At recess time, students should not play on or around the bicycle racks or ride their bicycles, scooters or skateboards.
  5. Students with rollerblades or skateboards should go directly to their classrooms and put them away. Rollerblades,”heelys,” or anything with wheels must be removed and shoes put on as students enter and leave the school playground.

Alpine School District POLICY NO. 5181 -- BULLYING


Alpine School District is committed to provide students with safe and secure learning environments and believes a student’s ability to achieve academically can be reduced by bullying. Bullying can affect a student’s attendance as well as his/her sense of well-being. Bullying may result in physical illness, mental and emotional anguish and long-term social consequences.


2.1 Bullying is defined as aggressive behavior that is intended to cause harm or distress, exists in a relationship in which there is an imbalance of power or strength and may be repeated over time. Bullying may be physical, verbal/written or psychological.

2.2 Physical bullying includes, but is not limited to, pushing, grabbing, pinching, shoving, poking, tripping, kicking, hitting and destroying property.

2.3 Verbal/written bullying includes, but is not limited to, name calling, mean teasing, spreading false rumors, intimidation, sexual comments, harassing and threatening comments which are communicated verbally, in writing or through electronic media. (Cyber bullying)

2.3.1. Cyber bullying means using e-mail, web pages, text messaging, blogs, instant messaging, three-way calling or messaging or any other electronic means for aggression, intimidation, or harassment against another person. Examples include, but are not limited to, sending mean, vulgar, or threatening messages or images; posting inappropriate pictures of or sensitive, private information about the victim; pretending to be someone else to hurt that person; rude comments; lies; stalking; threats; extortion; harassment; and transmission of unflattering or embarrassing photographs.


3.1  School Personnel shall notify a parent if:

3.1.1 The parent's student threatens to commit suicide.

3.1.2 The parent’s student is involved in an incident of bullying, cyber-bullying, harassment, hazing, or retaliation.

3.2  If a school notifies a parent of an incident or threat required to be reported they shall produce and maintain a record that verifies that the parent was notified of the incident or threat.


Alpine School District prohibits bullying of students by other students at school or at school related functions (Ref: Utah Code 53A-11a-301). All victims of bullying and all persons with knowledge of bullying should report the incident(s) immediately. Actions to be taken are outlined in Policy No. 5180 DISCIPLINE and its associated Rules and Regulations and Procedures. S.C.R. 1 (2006) Resolution Encouraging School Boards to Adopt Policy Prohibiting Bullying.


Because events are being added throughout the year, please visit Deerfield’s website or the ASD Connect App to find the latest up-to-date events. (

Cell Phones & iPods/iTouches

Students are allowed to bring cell phones to school as long as they remain inside the student’s backpack during school hours. Under the teacher’s approval and supervision, a student may be allowed, at specific times, to use his or her cell phone as a tool for learning during class time. We encourage students to use the school phones to call home. The school is not responsible for lost or stolen electronic devices.

Checking Students Out of School

  1. Parents must come to the school office to pick up their children if they need to take them during school hours. Please bring photo ID when checking out your student.
  2. Do not call and ask that your child walk home or meet you outside in front of the school. For safety of students, Alpine School District Board of Education policy requires a parent or designated adult to check out the students at the office before taking the child from school.

Classroom Treats

Special treats for birthdays and holidays are permitted with the permission of the classroom teacher. However, we are required by the State Board of Health to serve only treats prepared by a person with a food handler’s permit. To insure student safety, birthday treats should be store bought. Please be aware of any food allergies.

Code of Conduct

The following school rules must be obeyed:        

  1. Students are responsible to all teachers and all staff members.

Students are expected to obey teachers and staff and show courtesy at all times.

  1. Students will not disturb other students or their property.
  2. Fighting, vulgar language, bullying and stealing are not permitted and may result in suspension from school.
  3. Students are not to leave the classroom without teacher permission.
  4. Throwing snowballs is not permitted and is against Alpine School District policy.
  5. Regulation baseballs (hardballs) are not to be used on the playground.
  6. Chewing gum during the school day is not permitted.
  7. All students are responsible for their own behavior and are expected to abide by the rules of the school.
  8. Student writing should not include violent acts, gore, or sexual content.

Common Days

For some of the activities throughout the year, it may be necessary for students to arrive and leave the school at the same time. These are called Common Days. Preschool and Kindergarten students may have a little different schedule. The school will communicate with parents ahead of time about Common Days.

Crossing Guards

  1. Students should follow the direction of the crossing guards as they come to and from school.
  2. The crossing guards are employed by Cedar Hills. If you have concerns, please call the city offices.

Positive Behavior Plan

The Deerfield school-wide discipline program focuses on positive behavior. It is expected that teachers and other staff members look for and reinforce positive conduct. In the event of student misconduct, however, procedures are in place for students to improve. For the benefit of the students, this program applies any time a students is on campus, on a field trip, in an assembly, or at any school activity.

      The Way to ‘Be’ an Eagle

  1. Be Safe
  2. Be Respectful
  3. Be Responsible

Suggested Steps for Undesirable Behavior-Positive Behavior Plan

Step 1: Warning

A warning is designed to have a student reflect on his or her behavior and make appropriate corrections him or herself.

Step 2: Stop and Think

After warning has not stopped the behavior, a Stop and Think is given. A Stop and Think is a short period of time in a designated classroom location.

Step 3: Stop and Go

The student goes to a designated area in a partner teacher’s classroom to document behavior and conference with the teacher.

Dress Code

Please help students observe the following dress standards as adopted by Alpine School District and Deerfield Elementary.

  1. Hair: Hair should be clean and well-groomed. Hairstyles distracting in appearance or needing constant attention are not acceptable.
  2. Footwear: All students are required to wear appropriate footwear to school. Footwear must not mark or damage floors. Shoes with wheels are not acceptable at school.
  3. Clothing which is ragged, tattered, or deliberately distracting in appearance must be avoided. Shorts and skirts that are shorter than fingertip length, halter-tops, bare midriffs, cutoffs, tank tops with straps narrower than 3 fingers, “bike” shorts, pajamas, and jeans of a grubby type are not acceptable. Clothing which contains slogans or insignia which are contrary to the educational purposes of the district should not be worn. This includes, but is not limited to vulgar words, profane or obscene slogans, and pictures or advertisements for alcohol, tobacco, and drugs. If a child comes to school inappropriately dressed, parents will be called to bring clothing for the child to change into.
  4. Hats are not permitted inside the school. Deerfield Hats may be worn on Spirit Days.


  1. Students using, distributing, or selling illegal drugs or imitation drugs on the school campus will be expelled from school and the police will be contacted.
  2. Parents are expected to talk to their children about the harmful effects of drugs and ways they can refuse to become involved.
  3. Sixth grade students participate in NOVA.

Emergency Plan

In the event of a school evacuation, students will remain with their regular class. Parents or other approved adults will then sign out the students from the students’ classroom.

Please make certain to fill in the entire Health and Emergency Information Sheet on Skyward, especially the person to call during an emergency. It is particularly helpful to list at least one neighbor.

Several emergency evacuation drills for fires, earthquakes, or any other need to evacuate the building have been scheduled for the year. Please take the opportunity in your family to discuss what your family members should do in an emergency. This will help to alleviate the fear if and when an actual emergency were to occur.

Early Out Days

Each Monday that school is in session will be an early out day. The early out schedule is available on the school website,

Free & Reduced Meal Program

To apply for Free & Reduced lunch, please go to, then departments, then Nutrition Services.  The advantage to applying online is that the application is processed within 24 hours.  Paper applications are available in the office.

Field Trips

Each grade level has a scheduled field trip. Field Trip Informations/Permission Slips will be sent home prior to each field trip.  


No outside supervision is provided prior to breakfast. Students are encouraged to arrive at 7:40 or 8:55 and immediately enter the building for breakfast.

Track A students may eat breakfast from 7:40 to 7:55 a.m.

Track B students may eat breakfast from 8:55 to 9:10 a.m.


While we cannot require children to eat all their lunch, we do ask that children try at least one serving of each type of food. Please encourage your child to do so.

  1. Students should take their lunch money to the lunchroom as soon as they arrive at school.
  2. In an emergency, students may charge one lunch.
  3. Please direct questions to Nutrition Services, 490 N.State St, Lindon, UT 84042. Phone: (801) 610-8031.

Lunchroom Rules

Please review the following lunchroom rules with your students. Courtesy in the lunchroom means following the rules below so we can all have a safe, friendly place to eat.

  1. Walk at all times.
  2. Pick up after yourself.
  3. Don’t share food.
  4. Use inside quiet voices.
  5. Keep all food in the lunchroom.
  6. Wait at your table until the lunch aide excuses you for recess.
  7. Follow all ADULT directions the first time they are given.


  1. Most students will have homework on a regular basis.
  2. If you are concerned about the amount of homework or the type of homework, please contact your student’s teacher with specific concerns.
  3. It is important for parents to read with their children at least 20 minutes every day.

Communication with Home

  1. Most of our communication will be via email.
  2. Teachers may also provide your child a folder which will contain homework and other classroom notes.
  3. On Wednesdays, notes will be sent home with the family representative only. That person is the youngest person in your family who attends our school.
  4. Encourage your students to bring home all notes from the school and please check your child’s backpack every day for important notes and information.
  5. Updated dates and information will be posted on the school website at

Lost & Found

  1. To facilitate the return of lost articles, all clothing, caps, coats, balls, etc., should be labeled with your child’s name.
  2. Lost & Found items are placed in a container in the gym. 
  3. Lost articles will be stored for a brief period of time and items not claimed will be donated to a charitable organization.


Without an Authorization of Student Medication form filled out by the parent and the student’s physician, the school cannot administer medicine, including aspirin. These forms need to be updated annually and as needed when there is a change on a doctor’s orders for the medication. After receipt of the Authorization Form, the teacher can administer the medication. The medication cannot be sent to school with the child. The parent and the teacher need to count and record the number of pills and sign the medication form each time the pills run out. Parents should deliver the pills to the teacher and not send it to school with students.

Students are not allowed to have medication of any kind (aspirin, Tylenol, cough drops, etc.) in their pockets to take during the day. Please do not send medication with students to school. Parents will need to come to school to administer medication to their child or have a doctor sign the Authorization of Student Medication form. Neither the office nor the teacher can administer any medication without proper authorization.

If at all possible, we encourage medication to be taken outside of school hours.

Pets at School

  1. Dogs, cats or other pets are not allowed at school. Many adults and children have allergies.
  2. If a pet follows a child to school, parents will be asked to come and pick it up from school. If the pet owner is unknown, Animal Control will be called to remove the animal.

Phone Calls

  1. Please discuss with your children the fact that phone calls should be limited to important reasons only. Discourage them from calling home unless it is truly necessary.
  2. Calls into the classroom are very disrupting for the teacher and students. Please leave a message for the teacher to call you at a more convenient time. If it is an emergency, talk to the school secretary for assistance.


Student information, attendance and grades can be accessed in Skyward. Parents are encouraged to track student attendance, progress and grades by using Skyward.  Please call the office if you need assistance with Skyward.


  1. Children should arrive at school dressed for the weather of the day so they can safely and comfortably enjoy recess.
  2. All healthy children are expected to go outside for recess except when the weather conditions are extreme. Temperature and pollution guidelines from the district determine “inside” or “outside” days. When the temperature is 20 degrees F or below, students remain inside during recess.
  3. If you desire that your child not go outside at recess on a specific day because of health reasons, please send a note to the teacher.

Safe Schools Policy

Your child has the right to be safe and protected and feel secure in the school environment.

Alpine School District has a Safe Schools Policy that states that all students should have a safe school environment. If your child is being harassed in any way (including sexual harassment), please report it to the teacher, school psychologist, or principal immediately.

Alpine School District Policy 5182:


1.1 The Alpine School District Safe Schools Policy prohibits disruptive acts and/or bullying; dangerous weapons; hazing/harassment; abetting; and gangs, secret societies, and hate groups; and the other prohibited acts as defined and described in these rules and regulations.

Alpine School District Policy No. 4083



1.1 Each educator shall act as a reasonably prudent individual in safeguarding pupils.


Safety is a topic that needs to be discussed frequently. Students need reminders every few weeks.

  1. Please review with your children the importance of being safety-minded as they travel to and from school.
  2. Be certain kindergarten, first grade, and students new to school know their way to and from school.
  3. Please impress upon your children that they should not talk to strangers nor accept rides or candy from a stranger.
  4. It is against district policy for junior and senior high school students to be in the building or on the campus, which includes the playground and basketball equipment, during regular school hours and before and after school. Students loitering around the school playground during regular school hours will be asked to leave. Law enforcement may be called if problems persist.

If you have any safety concerns, please fill out the Safety Concern Report Form located in the front office (see form below).

Safety Concern Report

Name: ____________________________________________                   Date: _________________________________

Phone Number: _________________________________

Students Involved: __________________________________________________________________________________

What happened: _____________________________________________________________________________________



Signature: ____________________________________________

(For Office Use) Action Taken:

Signature: ________________________________________________        Date: _________________________

Withdrawing Students

Should it become necessary to withdraw your child during the school year, please do the following:

  1. Notify the school office and his/her teacher a week in advance.
  2. Be sure to come to the office to complete a student check-out form.
  3. Return all school books to the teacher and the Media Center.
  4. Check with the lunchroom manager to make sure lunch charges or refunds have been resolved.