Deerfield Elementary Safety, Policy & Procedures
Accidents or Illness
A. Primary Number
B. Parent or Guardian Work or Cell Number
C. Neighbors or relatives listed on the Health and Emergency Information sheet
The Alpine School District Board of Education and Deerfield Elementary recognize that regular attendance at school increases the opportunities for students to profit from their educational programs. Frequent absences of students from day-to-day classroom experiences disrupt their instructional learning process. The benefits of continuous instruction, once lost, are often difficult to regain. The entire process of education requires a continuity of instruction, class participation, learning experiences and study. The following policies should help:
Track A students will be supervised outside, prior to school, from 7:45 to 8:00.
Track B students will be supervised outside, prior to school, from 9:00 to 9:15.
Upon arriving at school, all students may wait on the playground behind the school. Supervision on the playground is from 7:45am to 8:00am for A Track, 9:00am to 9:15am for B track.
If you see a blue flag, have your child immediately enter the building due to cold weather. Students will be allowed to wait in the gym.
A. Please excuse your student’s absence on Skyward or you may call or send a note to your child’s teacher when your student is absent
from school. The Board of Education has approved Elementary School Attendance Policy No. 5158 which defines an excused absence as an illness, family death, approved school activity, absence permitted by the student’s IEP plan or any other excuse established as valid by a local school administrator. Students with excessive absences may be asked to attend make-up work
sessions during their recess time.
B. Teachers will contact parents or guardians by telephone, mail, or in person to encourage school attendance when a student has three (3) unexcused absences. Absences must be excused in advance or within five (5) days after the absence occurs to be excused.
C. When a student has five (5) unexcused absences, the school office will notify parents by letter expressing concern and encouraging them to view their student’s absences. Parents will need to sign the letter and return it to the
D. When a student has ten (10) unexcused absences, a letter will be sent by the school to parents to arrange a meeting with the principal, school social worker, student, and parents regarding the excessive absences. Parents are asked to call the school to make an appointment and then sign and return the letter. A doctor’s note will be required after 10 unexcused absences or the absence will be unexcused.
E. If parents are not responsive to a meeting or if the results of the meeting do not resolve the attendance problems, a referral will be made to the districtsocial worker, police department, and/ or county attorney. Parents will receive a certified letter indicating that such action will be taken if absences cannot be resolved in a meeting between the school and home.
As a safety precaution, School Messenger will call parents when students are absent from school. This will happen each morning at about 10:00 a.m. Teachers are required to record absences by 9:30 a.m. Please call to excuse your student at your soonest convenience.
6. Closed Campus
Students should not leave the school grounds from the time school begins in the morning until it ends in the afternoon without permission from the principal’s office.
7. End of School Day
Students are to go directly home from school. Outside supervision will be
provided for ten minutes after school (2:15-2:25 and 3:30-3:40 pm). Students
who have not been picked up after this time will be brought to the office where
they may call home and wait until they are picked up. If necessary, people listed on the student’s emergency contact sheet may be contacted by the office.
Bicycles, Skateboards, Rollerblades, Scooters
Alpine School District POLICY NO. 5181 -- BULLYING
Alpine School District is committed to provide students with safe and secure learning environments and believes a student’s ability to achieve academically can be reduced by bullying. Bullying can affect a student’s attendance as well as his/her sense of well-being. Bullying may result in physical illness, mental and emotional anguish and long-term social consequences.
2.1 Bullying is defined as aggressive behavior that is intended to cause harm or distress, exists in a relationship in which there is an imbalance of power or strength and may be repeated over time. Bullying may be physical, verbal/written or psychological.
2.2 Physical bullying includes, but is not limited to, pushing, grabbing, pinching, shoving, poking, tripping, kicking, hitting and destroying property.
2.3 Verbal/written bullying includes, but is not limited to, name calling, mean teasing, spreading false rumors, intimidation, sexual comments, harassing and threatening comments which are communicated verbally, in writing or through electronic media. (Cyber bullying)
2.3.1. Cyber bullying means using e-mail, web pages, text messaging, blogs, instant messaging, three-way calling or messaging or any other electronic means for aggression, intimidation, or harassment against another person. Examples include, but are not limited to, sending mean, vulgar, or threatening messages or images; posting inappropriate pictures of or sensitive, private information about the victim; pretending to be someone else to hurt that person; rude comments; lies; stalking; threats; extortion; harassment; and transmission of unflattering or embarrassing photographs.
3.0 PARENTAL NOTIFICATION
3.1 School Personnel shall notify a parent if:
3.1.1 The parent's student threatens to commit suicide.
3.1.2 The parent’s student is involved in an incident of bullying, cyber-bullying, harassment, hazing, or retaliation.
3.2 If a school notifies a parent of an incident or threat required to be reported they shall produce and maintain a record that verifies that the parent was notified of the incident or threat.
4.0 PROHIBITION OF BULLYING
Alpine School District prohibits bullying of students by other students at school or at school related functions (Ref: Utah Code 53A-11a-301). All victims of bullying and all persons with knowledge of bullying should report the incident(s) immediately. Actions to be taken are outlined in Policy No. 5180 DISCIPLINE and its associated Rules and Regulations and Procedures. S.C.R. 1 (2006) Resolution Encouraging School Boards to Adopt Policy Prohibiting Bullying.
Because events are being added throughout the year, please visit Deerfield’s website or the ASD Connect App to find the latest up-to-date events. (http://deerfield.alpineschools.org/)
Cell Phones, iPods/iTouches, & Any Other Electronic Devices
Deerfield Elementary recognizes that many families choose to provide an electronic device for their students. We acknowledge the value of electronic communication devices as learning tools. Deerfield also recognizes that electronic communication devices such as cell phones, tablets, earbuds, and watches are commonly used by parents and their children to communicate with each other. These same devices have the potential of disrupting the orderly operation of the school.
Deerfield Elementary and Alpine School District accept no responsibility for the loss of or damage to any device.
Electronic devices are defined as cell phones, tablets, earbuds, and watches. They also include the following: a disruptive or interfering device; this includes a device or object which does not constitute a weapon or explosive but may, if used or engaged, interfere with the educational process. Examples of such objects include any electronic devices such as cameras, laser pens or pointers, iPods, or other electronic equipment or devices.
Deerfield Elementary’s policy follows Utah State guidelines as found within Utah Code R277-495-4 as well as Alpine School District guidelines found within ASD Policy 5250.
Exceptions to this policy will be granted as Deerfield Elementary works with parents to accommodate students with a physical or mental disability, family emergency or medical necessity that would require an electronic communication device.
We also ask that parents refrain from texting and calling their student on the student’s device. Deerfield is happy to answer all parent calls and give messages to their students.
Guidelines: A student’s electronic device shall be turned off or on silent mode upon arrival at school.
Devices shall be kept in a student’s backpack/bag/cubby throughout the entire school day.
Students may wear a “smart” watch to school. If it becomes a distraction to the student or other students, the student will be asked to leave their watch in their backpack/bag/cubby.
Teachers may at times allow students to use their device to participate in a classroom instructional activity.
Devices may not be used at all in the restrooms, multi-purpose room (gym & lunchroom), nor outside during school time.
If a student violates the Deerfield Elementary Policy, the device shall be taken away by a member of the Deerfield Faculty & Staff. The student may have the device back following the dismissal bell ringing. Parents will receive an email communication from the school that the device was taken.
If there are multiple violations of the Deerfield Elementary Policy, a parent or guardian will need to pick up the electronic device.
If there is a chronic problem with a student violating the policy, administration, teacher, parents, and student will meet together. The outcome of the meeting may result in the student not being allowed to bring an electronic device to school at all.
Checking Students Out of School
Special treats for birthdays and holidays are permitted with the permission of the classroom teacher. However, we are required by the State Board of Health to serve only treats prepared by a person with a food handler’s permit. To insure student safety, birthday treats should be store bought. Please be aware of any food allergies.
Code of Conduct
The following school rules must be obeyed:
Students are expected to obey teachers and staff and show courtesy at all times.
For some of the activities throughout the year, it may be necessary for students to arrive and leave the school at the same time. These are called Common Days. Preschool and Kindergarten students may have a little different schedule. The school will communicate with parents ahead of time about Common Days.
Positive Behavior Plan
The Deerfield school-wide discipline program focuses on positive behavior. It is expected that teachers and other staff members look for and reinforce positive conduct. In the event of student misconduct, however, procedures are in place for students to improve. For the benefit of the students, this program applies any time a student is on campus, on a field trip, in an assembly, or at any school activity.
The Way to ‘Be’ an Eagle
Suggested Steps for Undesirable Behavior-Positive Behavior Plan
Step 1: Warning
A warning is designed to have a student reflect on his or her behavior and make appropriate corrections him or herself.
Step 2: Stop and Think
After warning has not stopped the behavior, a Stop and Think is given. A Stop and Think is a short period of time in a designated classroom location.
Step 3: Stop and Go
The student goes to a designated area in a partner teacher’s classroom to document behavior and conference with the teacher.
Please help students observe the following dress standards as adopted by Alpine School District and Deerfield Elementary.
In the event of a school evacuation, students will remain with their regular class. Parents or other approved adults will then sign out the students from the students’ classroom.
Please make certain to fill in the entire Health and Emergency Information Sheet on Skyward, especially the person to call during an emergency. It is particularly helpful to list at least one neighbor.
Several emergency evacuation drills for fires, earthquakes, or any other need to evacuate the building have been scheduled for the year. Please take the opportunity in your family to discuss what your family members should do in an emergency. This will help to alleviate the fear if and when an actual emergency were to occur.
Early Out Days
Each Monday that school is in session will be an early out day. The early out schedule is available on the school website, deerfield.alpineschools.org.
Free & Reduced Meal Program
To apply for Free & Reduced lunch, please go to alpineschools.org, then departments, then Nutrition Services. The advantage to applying online is that the application is processed within 24 hours. Paper applications are available in the office.
Each grade level has a scheduled field trip. Field Trip Informations/Permission Slips will be sent home prior to each field trip.
No outside supervision is provided prior to breakfast. Students are encouraged to arrive at 7:40 or 8:55 and immediately enter the building for breakfast.
Track A students may eat breakfast from 7:40 to 7:55 a.m.
Track B students may eat breakfast from 8:55 to 9:10 a.m.
While we cannot require children to eat all their lunch, we do ask that children try at least one serving of each type of food. Please encourage your child to do so.
Please review the following lunchroom rules with your students. Courtesy in the lunchroom means following the rules below so we can all have a safe, friendly place to eat.
Communication with Home
Lost & Found
Without an Authorization of Student Medication form filled out by the parent and the student’s physician, the school cannot administer medicine, including aspirin. These forms need to be updated annually and as needed when there is a change on a doctor’s orders for the medication. After receipt of the Authorization Form, the teacher can administer the medication. The medication cannot be sent to school with the child. The parent and the teacher need to count and record the number of pills and sign the medication form each time the pills run out. Parents should deliver the pills to the teacher and not send it to school with students.
Students are not allowed to have medication of any kind (aspirin, Tylenol, cough drops, etc.) in their pockets to take during the day. Please do not send medication with students to school. Parents will need to come to school to administer medication to their child or have a doctor sign the Authorization of Student Medication form. Neither the office nor the teacher can administer any medication without proper authorization.
If at all possible, we encourage medication to be taken outside of school hours.
Pets at School
Student information, attendance and grades can be accessed in Skyward. Parents are encouraged to track student attendance, progress and grades by using Skyward. Please call the office if you need assistance with Skyward.
Safe Schools Policy
Your child has the right to be safe and protected and feel secure in the school environment.
Alpine School District has a Safe Schools Policy that states that all students should have a safe school environment. If your child is being harassed in any way (including sexual harassment), please report it to the teacher, school psychologist, or principal immediately.
Alpine School District Policy 5182:
1.0 SAFE SCHOOLS
1.1 The Alpine School District Safe Schools Policy prohibits disruptive acts and/or bullying; dangerous weapons; hazing/harassment; abetting; and gangs, secret societies, and hate groups; and the other prohibited acts as defined and described in these rules and regulations.
Alpine School District Policy No. 4083
1.0 CARE OF STUDENTS
1.1 Each educator shall act as a reasonably prudent individual in safeguarding pupils.
Safety is a topic that needs to be discussed frequently. Students need reminders every few weeks.
Should it become necessary to withdraw your child during the school year, please do the following: