CHANDLER EDUCATION ASSOCIATION (CEA) CONSTITUTION

REVISED JANUARY 2016

ARTICLE I        NAME

The name of this Association shall be the Chandler Education Association.

ARTICLE II        PURPOSE & AFFILIATION

Section 1: The purpose of this Association is to be involved in all aspects of the educational process and an advocate for its members and the issues that affect them.

Section 2: The Association shall be an affiliate of the Arizona Education Association under its rules and the National Education Association under its rules.

ARTICLE III        MEMBERSHIP

Section 1: All certified employees of the Chandler Unified School District may become active members of the Association upon payment of dues to the Chandler Education Association, Arizona Education Association, and National Education Association.

Section 2: The membership year shall be from September 1 through August 31.

Section 3: Membership shall be continuing unless written notification is given to the membership chair by September 1 of the current school year.

Section 4: Each member shall be guaranteed due process. No member shall be fined, suspended, expelled or otherwise disciplined except for non-payment of dues without being served with specific written charges and given full due process rights including an administrative hearing before the Representative Council.

Section 5: Every active member shall have equal rights and privileges within the organization to nominate, to be nominated, and to hold office; to vote in elections or on referenda of the Association; to attend membership meetings; and to participate in the deliberations and voting upon the business of such meetings.

ARTICLE IV        OFFICERS

The Officers of the Association shall consist of a President, four Co-Vice Presidents, a Recording Secretary, a Corresponding Secretary, and a Treasurer.

ARTICLE V        EXECUTIVE BOARD

The Executive Board shall consist of the Officers and the Immediate Past President.

ARTICLE VI        DUTIES OF THE EXECUTIVE BOARD

The Executive Board shall consist of the Officers and the Immediate Past President.

Section 1: President

The President shall preside over meetings of the Executive Board, the Representative Council, and the General Membership; appoint the chairperson of all standing committees and special committees with the approval of the Executive Board; and shall be a member ex-officio of all appointed committees. The President shall be the Executive Officer of the Association and shall perform all other functions usually attributed to this office, including signing vouchers.

Section 2: Co-Vice Presidents

The Vice Presidents shall serve as the Governing Board Liaison; maintain communication between the Association and the Board; and perform any other duties assigned by the President. Additionally, each Vice President will oversee one of the following areas:

  1. Association Representatives
  2. Committees
  3. Membership
  4. Political Action

Section 3: Immediate Past President

The Immediate Past President shall advise the Executive Board and assist the President at the latter’s request.

Section 4: Secretaries

a. Recording Secretary

The Recording Secretary shall keep accurate minutes of all the Executive Board, Representative Council and General Membership meetings; shall maintain the official files; distribute minutes to all members of the Representative Council within ten days following the previously named meetings; and distribute copies of all proposed amendments to the Constitution.

b. Corresponding Secretary

The Corresponding Secretary shall be responsible for handling all correspondence for the Association as directed by the President and Executive Board and shall notify the appropriate members as to the time and place of the Executive Board, Representative Council, and General Membership meetings at least seven calendar days prior to the meetings.

Section 5: Treasurer

The Treasurer shall receive all funds of the Association and disburse them upon the authorization of the Executive Board; sign all vouchers; keep accurate accounts of all receipts and disbursements; make regular financial reports to the Representative Council; prepare an annual financial state for publication to the General Membership and assist in the initial drafting of the budget.

Section 6: Regular attendance at executive board meetings shall be required of all Officers. After two (2) unexcused absences, the Executive Board by a two-thirds (2/3) majority vote, may declare the position vacant.

Section 7: All retiring Officers shall deliver to incoming Officers all money, accounts, record books, papers, files and other property belonging to the Association.


ARTICLE VII        SITE REPRESENTATIVES

Section 1: The Site Representatives are elected by Association members of each building site to serve on the Representative Council.

Section 2: Duties of the Site Representatives are:

  1. assist with membership
  2. communicate with members
  3. refer members to appropriate services or resources as needed
  4. conduct elections
  5. attend Representative Council meetings
  6. hold monthly building meetings

ARTICLE VIII        REPRESENTATIVE COUNCIL

Section 1: The Representative Council shall consist of the Officers and the Site Representatives.

Section 2: The Association shall guarantee that ethnic minority representation on its Representative Council is at least proportionate to its active ethnic minority membership.

Section 3: The Representative Council shall also include proportionate representation between classroom teachers and administrator members based on their membership in the Association.

ARTICLE IX        DUTIES OF THE REPRESENTATIVE COUNCIL

Section 1: The Representation Council shall:

  1. approve the budget,
  2. act on reports of committees,
  3. establish the policies of the Association,
  4. adopt rules for governing the conduct of meetings as are consistent with this Constitution and Bylaws

Section 2: Powers not delegated to the Executive Board, the Officers or other groups in the Association shall be vested in the Representative Council.

Section 3: Regular attendance at meetings shall be required of all Officers and Site Representatives. After two (2) unexcused absences, the Representative Council by a two-thirds (2/3) majority vote may declare the position vacant.

ARTICLE X        TERMS AND SUCCESSION

Section 1: Terms for Officers shall be for two (2) years. Officers may be elected for only three (3) consecutive terms. The President, two Co-Vice Presidents, and the Corresponding Secretary will be elected on even years. The other two Co-Vice Presidents, Recording Secretary, and Treasurer will be elected on odd years. Site Representatives may be elected for succeeding terms for one (1) year. Newly elected officers and Site Representatives will begin their term immediately following the final teacher workday of the CUSD school year.

Section 2: If, after an official call for nominations, there are no nominees for a vacant Officer position, an Officer who has served three (3) consecutive terms may be considered an eligible nominee and may serve in a fourth consecutive term if elected.

Section 3: In the event of the resignation or disqualification of the President, a special General Election shall be held within 30 days of such resignation or disqualification to determine which Executive Board member shall succeed to the office of President, and to elect a replacement for the succeeding Board member.

Section 4: In the event of the resignation or disqualification of an Executive Board member other than the President, a special General Election shall be held within 30 days of such resignation or disqualification and the elected member shall serve out the balance of the unexpired term of office, or the office may remain vacant until the next regularly scheduled General Election.

Section 5: In the event of the resignation or disqualification of a Site Representative, a special election shall be held within 30 days of such resignation or disqualification, and the elected member shall serve out the balance of the unexpired term of office, or the office may remain vacant until the next regularly scheduled General Election.


ARTICLE XI        COMMITTEES

Section 1: The President may appoint committees as needed to conduct Association business. Such committees may include, but are not limited to:

  1. Membership Committee
  2. Political Action Committee
  3. Scholarship Committee
  4. Grant Committee
  5. Bargaining Committee
  6. Elections/Nominations Committee

Section 2: Each committee shall keep a continuing record of activities. Committee chairs shall report to the Representative Council as requested and shall prepare an annual report summarizing the committee’s work, gains made, and suggestions for future action.

ARTICLE XII        NOMINATIONS AND ELECTIONS

Section 1: The one person - one vote principle for representation on governing bodies shall be observed in all elections. All elections shall be conducted with open nominations and a secret ballot. Secret ballots may come in the form of paper, or via a secure electronic system.

Section 2: Officers

a. Officers shall be nominated by the membership at large. The list of nominees shall be determined by the nominations received from the membership, and shall only include nominees who have accepted their nomination(s).

b. The Committee shall distribute, via hard copy or electronically, the list of nominees to the General Membership one week prior to the election. The nominees shall be listed in alphabetical order under each office and each nominee’s building assignment shall be indicated. The committee shall prepare a secure and private ballot (on paper or electronically), conduct the election (allowing at least 5 school days for members to vote), tabulate the votes, and report the results to general membership within three (3) school days following the election. Results shall be published and distributed to all members via hard copy or electronically. Ballots may be distributed via hard copy or electronically, as determined by the executive committee. A member may request to vote using a hard copy ballot any time electronic balloting is being implemented.

c. The general elections for Officers shall be held between January 1 and May 1 and not during an intersession, with the exact date(s) to be determined by the Representative Council. Newly elected Officers shall be introduced at the final Representative Council or General Membership meeting of the current school year and will assume office at the end of the current school year.

Section 3: Site Representatives

a. Each building unit shall be entitled to one (1) Representative for each ten (10) members or major fraction thereof.

b. Site Representatives shall be nominated by the membership at large. The list of nominees shall be determined by the nominations received from the membership, and shall only include nominees who have accepted their nomination(s).

c. If the number of members nominated for Site Representative at a given work site exceeds the number of Site Representatives said work site is allotted, an election of Site Representatives shall be conducted in the respective building no later than the week following the election of Officers. Results shall be reported to the President prior to introduction of Officers.

d. If the number of members nominated for Site Representative at a given work site is equal to or less than the number of Site Representatives said work site is allotted, the members nominated to serve as that site's Site Representatives shall be declared as such.

Section 4: Delegates to Professional Organizations

Election of all delegates to NEA and AEA Representative Assemblies shall be conducted by the Election Committee as directed by the President and the Representative Council, and shall be scheduled to coincide with the general election for Officers (see Article XII, Section 2) whenever possible. If scheduling the election in this manner is not possible, the Election Committee will schedule the election of delegates in a manner allowing the timely reporting of delegates to the Arizona Education Association and National Education Association.

Section 5: Election of Officers shall be decided by a majority vote and all other elections shall be decided by plurality vote. In the event that no candidate for a specific office receives a majority/plurality, another election shall be held and the run off ballot shall list the two (2) unsuccessful candidates who received the highest number of votes in the previous election.

ARTICLE XIII        MEETINGS

Section 1: General Membership meetings shall be held at least once during the school year.

Section 2: Representative Council meetings shall be held regularly, with at least six (6) meetings scheduled per school year. One-third (1/3) of the total number of the Representative Council shall constitute a quorum for the purpose of conducting business.

Section 3: Any member of the Association who is not a member of the Representative Council may attend its meetings and receive permission to speak.

Section 4: Special meetings of the General Membership, the Executive Board, Representative Council may be called by the President or by written petition of fifty (50) or more members.

Section 5: Executive Board meetings shall be held at least once a month, prior to the Representative Council meeting, for the purpose of setting the agenda for the Representative Council meeting and attending to other association business as needed. Any member may submit agenda items.

ARTICLE XIV        DUES

Section 1: The dues of the Association shall be set annually by the Representative Council at its last regularly scheduled meeting of the year. A proposal to change the dues will be publicized to the general membership a minimum of one month before the vote is to take place at the last regularly scheduled meeting of the year.

ARTICLE XV        RULES OF ORDER

Section 1: The parliamentary authority of this Association shall be Robert’s Rules of Order, Revised.

Section 2: Each member shall be guaranteed “due process.” No member shall be fined, suspended, expelled or otherwise disciplined except for non-payment of dues without being served with specific written charges and given full due process rights, including an administrative hearing before the Representative Council.

ARTICLE XVI        AMENDMENTS

Section 1: The Constitution may be amended by a two-thirds (2/3) majority of those members voting at a general meeting or by two-thirds (2/3) majority of members voting at all buildings. The Representative Council shall designate which procedure of voting shall be used.

Section 2: A proposed amendment must be submitted in writing to the Representative Council before being presented to the General Membership.

Section 3: A copy of the proposed amendment shall be given to each member ten (10) school days prior to the day designated for voting on the amendment.

Section 4: The proposed amendment, as well as the original statement in the Constitution, shall appear on the ballot.