Team Meeting Checklist by Weekdone.com

Before the team meeting

• Meeting has a clearly defined objective
• Necessary participants are determined
• Meeting time is set
• Meeting location is set
• Team meeting agenda is prepared
• Meeting agenda is distributed to the participants
• All other background material is distributed
• The meeting room is booked, prepped and ready

During the meeting

• The team meeting starts on time
• Team meeting ground rules are established
• Meeting agenda is reviewed
• The purpose of the meeting is made clear
• Agenda is followed
• One topic is discussed at a time
• One person has the floor at a time
• Discussions are relevant
• Each agenda item was wrapped-up out loud
• Time schedule is followed

Participation in the meeting

• All team members have a chance to express their opinion
• Open-ended questions are used

Outcome of the team meeting

• Progress is made toward the objective
• Important discussions and decisions are summarized
• Responsibilities, assigned tasks and deadlines are documented
• Date, time and place for the next meeting is announced
• Team meeting ends on time
• Everyone leaves the room knowing the next step

After the meeting

• Participants received a follow-up memo within 24 hours
• Delegation decisions are followed-up
• Unfinished business is put on the agenda for the next team meeting