Macedon Public Library Board of Trustees

Minutes of the November 18, 2015 Meeting

Community Room in Macedon Public Library

Macedon New York


Anne Stahr, President, called the regular meeting of the Board of Trustees for the Macedon Public Library to order at 12:32 p.m.

Present: Anne Stahr, Carol Deys, Kim Leonard, Nick Deming, Stacey Wicksall,  June Hamell, Gary Crane, Steve Hanrahan, Helen Darrow,  and Warren Jeffries. .  Absent: Nancy Simpson, Sandy Pagano, and  Mert Bartels.  


AGENDA APPROVAL: RESOLVED, that the agenda for November 18, 2015, meeting is approved on motion by W. Jeffries and second by S. Hanrahan.  Motion carried.


APPROVAL OF MINUTES:  RESOLVED, that the minutes of the October 21, 2015, meeting are approved as written, on motion by S. Hanrahan and second by C. Deys. Motion carried.


FINANCIAL REPORT: K. Leonard has sent letters to Pal Mac School District and Ganada Central Schools to request referendum money.  At the December meeting transfers will be made and Bullis fund line items will be created.   RESOLVED, on motion by W. Jeffries and second by H. Darrow to accept the financial report.  Motion carried.


APPROVAL OF EXPENDITURES: Three trustees verified claims 171-184 of Abstract 11-2015. RESOLVED, that payment be made of claims 171-184 inclusive in the amount of $9239.55, on motion made by W. Jeffries and second by C. Deys.  Motion carried.


DIRECTOR’S REPORT (WITH STAFF UPDATES): S. Wicksall noted that even with being closed for 5 days for the application of spray insulation we had more programs and more people attending them; the library received a grant from the LGBT Giving Circle of the Rochester Area Community Foundation and she attended a reception 11/17 to receive the check; she and J. Hamell attended a very worthwhile workshop in Fayetteville, NY, “Our Data Isn’t Doing Us Justice” sponsored by the NY3R’s with guest speaker, Dr. Jim Honan;  she will be meeting with Hope Decker, Outreach Librarian at Pioneer Library System, to brain storm about micro entrepreneurial opportunities that the library might facilitate; she mentioned that there was one email from a patron about fine free and that G. Crane has responded to it;  the Pie Social was a success again this year with 13 pies and over 60 participants.


BULLIS ROOM REPORT: Pre-read - No questions or comments.


FRIENDS/CRUMPL REPORT:  Pre-read - No questions or comments.


TOWN LIAISON: S. Pagano – Absent



IT UPDATES: N. Deming reported that we now have two new wireless routers from PLS. They cover more distance and patrons only have to find the OWWL network and click “I agree”.  No longer must the patron type in his/her card number, etc.  He will check to ensure that objectionable sites are blocked.


N. Deming will be applying for a grant for 3 new Chromeboxes for public use and 2 switches for the server room.


BUDGET STATUS: G. Crane, the Treasurer, asked that a standing budget committee be created to finalize a balanced budget by the end of this calendar year and to review the budget quarterly in 2016 with adequate understandable reports.  RESOLVED, on motion by H. Darrow that a standing budget committee of four trustees be created with the Treasurer serving as chair.  S. Hanahan seconded.  Members will be G. Crane (Treasurer and Chair), A. Stahr, S. Wicksall, and W. Jeffries.


FUNDING FROM FARMINGTON:  Second check has been received.  


TRUSTEE HANDBOOK: Copies of the handbook were given out to all members.   For January 2016 meeting all trustees should read and be ready to discuss pages 7-13, “Library Law and Regulation.”


BOARD SELF EVALUATION AND GOALS:   Postponed until January 2016 meeting. Whistle-blower & conflict of interest forms must be signed at the first meeting of year also.



DECEMBER MEETING: 10:30 A.M. at Parkwood Heights with Holiday Celebration Luncheon to follow.  The Budget Committee will make recommendations for a balanced 2016 budget and budget adjustments for 2015 as needed will be made.  Officers for 2016 will be elected at this meeting also.


LIAISON TO THE TOWN BOARD:  G. Crane suggested that we establish a liaison to the Town Board to understand the workings of municipal government better.


EXECUTIVE SESSION:  RESOLVED, on motion by W. Jeffries that the MPL Board of Trustees go into Executive Session to discuss personnel matters and seconded by S. Hanrahan.  The Board returned to Open Session at 1:43 p.m.



RESOLVED, that the meeting adjourn at 1:45 p.m., on motion by W. Jeffries and second by G. Crane.  The next meeting will be December 16, 2015 at 10:30 p.m. at Parkwood Heights.



June Hamell