MINUTES

Children’s Kiva Montessori School

Children’s House - Board of Directors Meeting

11.14.16 at 5 pm – E/M S School

BOD Approved on 02.11.17

  1. Call to Order: Gabi called the meeting to order at 5:03 pm.

  1. Roll Call: Matt Clark, President; Gabi Morey, VP; Tamia Hurst, Secretary; Chad Fish, Treasurer; Shamai Buckel, Member; Andrew Campo, Member; Eric Ikenouye, Member; Cayce McCain, Member

Absent from BOD: None

Staff: Alexia Hudson, CHD; Susan Likes, E/M S HOS; Aaron Knox, FD

Community Members: None present

  1. Vision – Children’s Kiva Montessori School will provide a vibrant and engaging learning environment based on the teachings of Dr. Maria Montessori that supports all students’ academic excellence and ability to become empowered, creative, lifelong learners responsible for themselves, their community, and their environment.

Mission - The Early Childhood Program at Children’s Kiva Montessori School uses authentic Montessori methods in a safe, nurturing, and developmentally appropriate environment to inspire students’ sense of wonder, innate desire to work and learn, and positive engagement with their community.


Montessori Article Discussion

http://www.blueavocado.org/content/boards-should-only-have-three-committees

Discussion: the idea of studying articles was the most appealing to the board.

Alexia: find and email out a link to the next Montessori Article Discussion.

  1. Approval of the 10.17.16 minutes: Matt moved to approve the minutes as written, seconded, no discussion, approved unanimously.  Motion carried.

  1. Approval of Agenda: Matt moved to approve the agenda as presented, seconded, no discussion, approved unanimously.  Motion carried.

  1. Community Member Forum
  1. No discussion

  1. Consent Agenda
  1. Approval of the compilation  
  2. Approval of the revised budget

Matt moved to approve the Consent Agenda, seconded, no discussion, approved unanimously.  Motion carried.

  1. Reports:

  1. BOD President
  1. Confirm Sat. Feb. 11th for Board Retreat
  1. Time 8 am to 4 pm
  2. Tamia: contact First National Bank for CH Board Retreat.
  3. Alexia & Shamai: meet to discuss retreat agenda.
  1. Confirm Calendar
  2. Google Update
  1. Matt has been in correspondence with GoDaddy in preparation to migrating the emails over to Google.  Matt will meet with Alexia next week.

  1. Budget & Financial Oversight Committee
  1. Report - verbal

  1. Children’s House Director
  1. Report
  2. Update on “nappers” - Alexia has discussed this with staff and they are actively gathering more information and reviewing possibilities.  Currently they are incorporating ideas that could potentially bring back “nappers” into the classroom.
  3. Grant discussion: Alexia said that currently our budget only relies on about 10% funding from grants.

  1. Finance Director
  1. Report

  1. E/MS HOS
  1. Tax Return and Financial Statement presentation for 2015-2016 fiscal year
  1. Matt signed the 8879EO.

  1. Additional Committee Reports (uploaded to Google)
  1. Fundraising
  2. Alexia: create an electronic file of the appeal.
  3. Alexia: print and distribute the report that goes with the appeal.

  1. New Business
  1. No new business

  1. Shared Board Information
  1. CH BOD Retreat will be held on February 11, 2017.

  1. Calendaring – BOD President
  1. Upcoming events
  1. Stone Soup - December 1st at 5:30 pm at the Annex
  1. Bring nonperishable items and your own eating utensils, bowls
  1. Next BOD meeting
  1. December BOD meeting - cancelled
  2. 01.23.17 @ 5 pm

  1. Status of previous meeting’s action items – Tamia
  1. All board members: provide feedback to Shamai regarding 2015 Summary of Board Self-Evaluation.
  2. Finance committee: discuss and prepare a 5-year growth plan.
  3. All: add contacts to the Annual Appeal spreadsheet that was uploaded to the drive.

  1. Review all Action Items – Tamia
  1. Alexia: find and email out a link to the next Montessori Article Discussion.
  2. Next Montessori Article: Alexia
  3. Tamia: contact First National Bank for CH Board Retreat.
  4. Alexia & Shamai: meet to discuss retreat agenda.
  5. Alexia: create an electronic file for the appeal.
  6. Alexia: print and distribute the report that goes with the appeal.

  1. Items for Future Agenda(s)
  1. Oath of Office - Board Retreat (February)
  2. Alexia to present numbers for strategic plan on building - September/ASAP
  3. Financial Policies and Procedures – TBD
  4. Budget & Financial Oversight Committee: consider refinancing the note - September 2017

  1. Adjournment: Andrew moved to adjourn the meeting, unanimously approved.  Motion carried.  Meeting adjourned at 5:54 pm.

Prepared by Tamia Hurst, BOD Secretary

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