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President or Co-President (Mandatory Position):
The duties of the president or co-presidents shall include but are not limited to the following:
- preside at all monthly General PTA meetings
- serve as an ex-officio member of all committees except the nominating committee
- appoint chairpersons of PTA committees with the approval of the Executive Board (EB)
- encourage meaningful participation in all parent and school activities
- provide opportunities for members’ leadership development
- delegate responsibilities to other EB and PTA members
- meet as needed with the Principal to ensure more regular communication and collaboration
- connect and collaborate with the school’s Parent Coordinator in the service of supporting parents and families
- attend all regular meetings of the district presidents’ council or designate a replacement
- attend all regular meetings of the school’s Safety Committee or designate a replacement
- serve as a mandatory member of the School Leadership Team (SLT). In the case of co-presidents, the co-presidents may decide who will serve on the mandatory SLT. If a decision cannot be made, the remaining PTA officers must decide which one will serve on the SLT.
- meet regularly with the Executive Board members and share pertinent information related to meetings with admins and from the district presidents’ council
- plan the agendas for the general membership meetings
- serve as one of the eligible signatories on checks.
- lead and coordinate the June transfer of PTA records, including all pertinent user ids and passwords, to the incoming Executive Board.
Recording Secretary (Mandatory Position):
The duties of the recording secretary shall include but are not limited to the following:
- record minutes at all PTA meetings;
- prepare notices, agendas, sign-in sheets and materials for distribution; (may be reassigned to corresponding secretary if this club has one)
- prepare the minutes for distribution at PTA meetings;
- distribute copies of the minutes for review and approval by the general membership;(may be reassigned to corresponding secretary if this club has one)
- maintain the custody of the PTA’s records on school premises;
- incorporate all amendments into the bylaws;
- ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office
- review, maintain, and respond to all correspondence addressed to the PTA (this can be assigned to corresponding secretary if this club has one)
Treasurer (Mandatory Position):
The duties of the treasurer shall include but are not limited to the following:
- responsible for all financial affairs and funds of the PTA
- maintain an updated record of all income and expenditures on school premises
- is one of the signatories on checks
- adhere to and implement all financial procedures established by the PTA
- prepare and present a written report of all transactions at every executive board and
- general membership meeting (which includes income, refunds, reimbursements and other expenditures, and opening and closing balances for the reporting period)
- prepare the PTA’s interim and annual financial reports
- make available all books and financial records for viewing by members upon request and for audit
Vice President - Communications:
The VP Communications is meant to serve as a liaison between membership and the administration. This is a non-mandatory position. In the case that no VP Communications is elected, the below responsibilities would fall to one of the co-presidents.
The duties of the VP Communica tions shall include but are not limited to the following:
- Coordinate the communication of PTA events and activities across all official PTA platforms (Slack, Facebook PTA page, “parents” page on the website, etc.).
- Lead the distribution of the eblast, collecting information from others in the community (e.g. committee chairs) that should go into the weekly newsletter.
- Make and display flyers.
- Update bulletin boards.
- Create a calendar inclusive of all committee events and meetings.
- Assist with preparation and distribution of “Welcome to PS 24” Packet
- Assume the president's or co-presidents’ duties in his/her or their absence or at the president’s or co-presidents’ request
Vice President - Fundraising:
The VP Fundraising is responsible for developing and managing school fundraisers. The PTA differentiates between event and non-event fundraisers. Non-event fundraisers are typically activities that are completed by parents and students on their own time with proceeds from the activity benefitting the school. Candy and gifts sales are a standard example of a non-event fundraiser. Event fundraisers are planned, special events that take place at the school (or other designated location) at a specific time. Admission or ticket sales to the event are sold and the proceeds benefit the school. Boo Bash (PS24 Halloween event) and Movie Night are two examples of event fundraisers.
The VP Fundraising is only responsible for non-event fundraisers. This is a non-mandatory position. In the event that the VP Fundraising seat is not filled, the Treasurer would assume these responsibilities.
The duties of the VP Fundraising shall include, but are not limited to, the following:
- coordinate all aspects of our standard non-event fundraisers (e.g Candy sale, School supplies) including promotion, order collection, order submission to vendor, and handling of parent inquiries
- chair Fundraising Committee and lead effort to develop new fundraising ideas
- be a sponsor on the vendor account
Vice President - Events:
The VP of Events is the lead coordinator on all ticketed events. Events include activities like Boo Bash, movie nights, Auction, Springfest, etc -- all events that require a ticket for entry.The VP of Events and VP of Fundraising work hand-in-hand (especially for the Spring Auction that is part event, part fundraiser). The VP of Events is responsible for creating committees and recruiting volunteers that will plan and support the event.
Vice President - Publications:
The VP Publications coordinates all aspects involved with the production of the school’s two major publications - the annual Yearbook and bi-annual “The Sounding Board.” This includes the planning, writing, designing, and solicitation of advertisements for these publications. The VP is also chair of the Publications Committee and assists other committees in publishing their accomplishments. This is a non-mandatory position. In the event that the VP Publications seat is not filled, that could likely mean that those publications would not be produced for that year.
Corresponding Secretary:
The Corresponding Secretary assists the Recording Secretary in preparing, collecting, and maintaining PTA documentation. See the Recording Secretary section for items marked with the parenthetical “(may be reassigned to corresponding secretary if this club has one)”. Those are the items most typically reassigned to the corresponding secretary. The Corresponding Secretary is meant to serve as a liaison for new families and the Class Reps. The duties of the corresponding secretary shall include but are not limited to the following:
- review, maintain, and respond to or delegate appropriately all correspondence addressed to the PTA
- prepare notices, agendas, sign-in sheets, and other materials that should be distributed at the general meeting
- distribute copies of the meeting minutes to all members in attendance at the general meeting
- ensure ongoing compliance with the CR A-660
- responsible for managing online chats during virtual PTA meetings
- updating the bulletin boards
- coordinate all aspects of the Class Reps program (this includes communicating with Class Reps, organizing Class Rep meetings, preparing the Class Rep Handbook, and maintaining the Master Class List - the class list information for all the classes)
Both secretaries should discuss the specific breakdown of duties. Since this is a non-mandatory position, in the event that this seat is not filled, the Recording Secretary would assume all these responsibilities
Financial Secretary:
The Financial Secretary assists the Treasurer with the collection, counting, and depositing of funds collected at fundraising events. The duties of the Financial Secretary shall include but are not limited to:
- Shall be one of the signatories on checks
- Run and host the PayPal account including the creation of buttons
- Process the direct appeal donations (credit cards & checks)
- Keep the deposits binder up to date with hard copies of all the deposit slips
- Responsible for making all deposits
- Assist with counting cash after fundraising events
Since this is a non-mandatory position, in the event that this seat is not filled, the Treasurer would assume all of these responsibilities.
Contact
Contact any member of the current Executive Board to find out more about what they do!
Read the full by-laws on our website.
SLT
School Leadership Teams must be established in each school. There are three mandatory members: the principal, the Parents Association president and the UFT chapter leader or their designee. The committee should have at least 10 members but no more than 17. Decisions are made through a consensus process. It is the responsibility of the committee to develop the Comprehensive Education Plan (CEP) for the school and to review and adjust the school budget so that the CEP can be implemented.
Monthly meetings are held in person and the schedule is set at the beginning of the year. The meeting time is 2:45pm.