Constitution for the National Society of Black Engineers of Lehigh University

Adopted April 20, 2016

Constitutional Authority

The Constitution for the National Society of Black Engineers of Lehigh University describes the manner in which this chapter shall be governed and structured. The chapter and this Constitution shall comply, and be consistent with, the rules, regulations, and policies of the National Society and Lehigh University.

Parliamentary Authority

The National Society of Black Engineers of Lehigh University shall conduct and subject all official meetings general and executive to the newest revised edition of Robert’s Rules of Order.

Preamble

We, the students of Lehigh University, hereby dedicate ourselves to the development of and increasing the number of Black and other ethnic minority participation in the fields of engineering, engineering technology, and the natural & applied sciences. Therefore we do establish this Constitution for the National Society of Black Engineers of Lehigh University to increase the number of culturally responsible Black engineers who excel academically, succeed professionally, and positively impact the community.

Article I: General Provisions

Section I: Name

The name of this organization shall be the National Society of Black Engineers of Lehigh University, hereinafter referred to as “the Chapter”.

Section II: Definitions

Chapter Executive Board or “CEB” shall refer to the cabinet of officers tasked with governing the chapter and advancing its initiatives.

General Body or “GB” or Membership shall refer to all member type persons associated with this organization.

National Society shall refer to the national counterpart of the professional organization that the Chapter is a subordinate to.

University shall refer to Lehigh University which the Chapter is chartered and subordinate to.

Article II: Objectives

The objective of the National Society is to expand the recruitment, retention, and graduation of Black other ethnic minority students with technical degrees. To assure the Chapter produces individuals with the technical competence and vision to participate in this globally changing world, we are committed to academic excellence, professional enhancement, and the further development of pre-college students’ interest in obtaining technical degrees.

Article III: Membership

Section I: Chapter Membership

Any student enrolled at Lehigh University who subscribes to the purpose and objectives of the chapter, and abides to good conduct and civil expectations is entitled to membership of the Chapter.

Section II: National Membership

Any student enrolled at Lehigh University who pays dues applicable to the National Society.

Section III: Definition of an Active Member

An active member of NSBE Lehigh is one who qualifies under Article III, Section I or Section II; but also who consistently participates in the majority of the Chapter meetings and initiatives.

Article IV: Chapter Executive Board

The Chapter shall be governed by a chapter executive board (CEB) who will be elected and appointed officers charged to define and champion the objectives of the chapter.

The following offices shall be elected to the CEB: President, Vice-President, Secretary, Treasurer, Senators, and Standing Committee Chairpersons.

The newly elected President with the approval of the elected CEB by simple majority vote shall appoint the following offices to the CEB: President-Emeritus, Treasurer-Emeritus, and Conference Planning Chairperson.

There shall be two (2) elected senators.

There shall be five (5) elected standing committee chairpersons: Academic Excellence Chairperson, Membership Chairperson, Pre-College Initiative Chairperson, Programs Chairperson, Public Relations Chairperson.

The Chapter Executive Officers shall consist of the President, Vice-President, Secretary, Treasurer, and Senators.

The President-Emeritus shall serve as parliamentarian to ensure impartiality in particular Chapter business unless otherwise appointed by the President.

Article V: Duties of Elected Officers

The following elected officers shall form the Chapter Executive Board of NSBE Lehigh and may cast a singular vote in CEB meetings. The President presiding over a meeting shall vote only in case of a tie.

Section I: President

The President shall preside over all official meetings of the Chapter;

Serve as liaison to the public and to any University committees;

Maintain an active correspondence with Region II of the National Society;

Manage the officers and initiatives of the CEB;

Present ideas and give direction for the Chapter;

Receive all officer reports on their respective duties for the Chapter;

Maintain active contact with the Chapter Adviser;

Appoint persons to offices aforesaid in Article IV with the approval by simple majority vote of the CEB;

Temporarily fill vacancies of the CEB until a necessary election is called;

Establish special committees with simple majority vote of the GB;

Produce a “State of the Chapter” report addressing the successes and challenges of the Chapter;

Create and submit regularly a chapter report to Region II counterpart;

Create a transition report nearing closing of term for the incoming President-elect; and

Serve as President-Emeritus for the following term to ensure proper transition of governance.

Section II: Vice-President

The Vice-President shall preside over all official meetings of the Chapter in the absence of the President;

Prepare all meetings of the Chapter;

Develop and evaluate programs of the Chapter in conjunction with the Programs Chairperson;

Develop and finalize GB and CEB meeting agendas;

Perform any assigned tasks delegated by the President;

Maintain a repository of all chapter reports submitted by CEB officers;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming Vice-President-elect.

Section III: Secretary

The Secretary shall send and receive all correspondence for the Chapter;

Maintain attendance of CEB and GB meetings;

Gather and provide a calendar of events for the Chapter;

Reserve rooms and all necessary equipment for the CEB and GB meetings;

Keep minutes of meetings including location, attendance, and what happened;

Distribute minutes of aforementioned meetings to all concerned parties;

Formulate and maintain updated files of all chapter proceedings;

Maintain Chapter Listserv;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming Secretary-elect.

Section IV: Treasurer

The Treasurer shall keep accounts and deposit funds of the Chapter;

Maintain an active correspondence with the Treasurer of the Lehigh University Student Senate;

Determine the allocation of Chapter funds with the advisement of the CEB;

Make expenditures for the Chapter in a manner approved by the CEB;

Maintain an updated financial status of all credits, debits, and normal balances of the Chapter;

Aid in the efforts of the Conference Planning Chairperson’s efforts in securing funds for Chapter travel initiatives;

Generate revenue through solicitation of corporate and institutional partners;

Identify any new chapter funding sources;

Coordinate and approve Chapter travel expenses;

Create and submit regularly a chapter report to Region II counterpart;

Create a transition report nearing closing of term for the incoming Treasurer-elect; and

Serve as Treasurer-Emeritus to ensure proper closing of Chapter finances.

Section V: Senator

A Senator shall represent and vote on behalf of the Chapter at regional and national meetings of the National Society;

Maintain knowledge and fluency in Robert’s Rules of Order;

Advise the CEB in matters where there is a need for Parliamentary Authority;

Learn and be knowledgeable of National Society business;

Facilitate communication of the GB with the regional and national counterparts of the National Society;

Inform and coordinate National & Regional Directives with the CEB;

Contribute to the strategies and policies of the National Society; and

Create a transition report nearing closing of term for incoming Senators-elect.

Section VI: Academic Excellence Chairperson

The Academic Excellence Chair shall promote all academic directives of the National Society;

Motivate and counsel members in regards to their academics;

Serve as an academic role model;

Coordinate Academic Excellence activities throughout the term;

Assemble an Academic Technical Bowl team to represent the chapter;

Encourage the GB to apply for academic incentivised awards and scholarships;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming chairperson-elect.

Section VII: Membership Chairperson

The Membership Chairperson shall maintain roster of all members of the Chapter in conjunction with the Secretary;

Compile Membership statistics and make them available to the CEB;

Develop and execute with the CEB initiatives to recruit new Chapter members;

Serve as correspondent for all concerns of national membership registration, service, and support;

Ensure proper and timely registration of Chapter members for regional and national meetings in conjunction with the Conference Planning Chairperson;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming chairperson-elect.

Section VIII: Pre-College Initiative Chairperson

The Pre-College Initiative Chairperson shall promote math, science, and engineering concepts to pre-college students;

Encourage local minority youth to attend collegiate programs at the University;

Maintain contact with local area schools and youth programs to recruit youth into NSBE Pre-College Initiatives (PCI);

Advertise for, maintain, and support the NSBE PCI chapters in the associated with the Chapter;

Design and execute programs to further national and regional directives in regards to PCI;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming chairperson-elect.

Section IX: Programs Chairperson

The Programs Chairperson shall develop and implement Chapter programs consistent with national and regional directives;

Coordinate and administer national and regional programs;

Produce a calendar of program events in conjunction with the Secretary;

Promote the Chapter to engage in community service activities;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming chairperson-elect.

Section X: Public Relations Chairperson

The Public Relations Chairperson shall be responsible for all Chapter publications not specifically assigned to other CEB officers;

Evaluate publication alternatives and implement new initiatives to optimize the dissemination of Chapter publications;

Develop and maintain good partnerships with University, corporate, and civic entities who support the strategic goals of the Chapter;

Engage and encourage follower growth on all official Chapter digital mediums;

Issue all Chapter press releases;

Create and submit regularly a chapter report to Region II counterpart; and

Create a transition report nearing closing of term for the incoming chairperson-elect.

Article VI: Duties of Appointed Officers

Section I: President-Emeritus

The previous Chapter President shall serve as the President-Emeritus, with the approval of the President-Elect. In the event the previous Chapter President cannot serve as President-Emeritus because of disapproval of the Chapter Executive Board, vacancy of the office, or some other extenuating circumstances, a person shall be appointed by the President-Elect to perform the duties of the President-Emeritus under the title of Parliamentarian.

The President-Emeritus shall serve as an advisor to the Chapter Executive Board and shall not have a vote;

Serve as Parliamentarian in the election of Chapter officers;

Appoint an elections committee to organize all chapter elections; and

Assist the Chairperson and Chairperson-Elect in the planning of a Chapter Transition Meeting;

Section II: Treasurer-Emeritus

The Treasurer-Emeritus shall serve as an advisor to the Treasurer;

Guide the Treasurer in best practices to prepare and execute a balance budget; and

Be a resource of information in creating and maintaining sponsors of the Chapter.

Section III: Conference Planning Chairperson

The Conference Planning Chairperson shall be responsible for preparing the Chapter to either host or send the CEB and the GB to conferences for the Society;

Ensure proper and timely registration of Chapter members for regional and national meetings in conjunction with the Membership Chairperson;

Lead in the efforts of securing funds for Chapter travel initiatives in conjunction with the Treasurer;

Manage conference logistics with the assistance of the Treasurer; and

Create a conference planning guide nearing closing of term for the incoming chairperson-appointee.

Article VII: Impeachment and Vacancies

Section I: Impeachment

Any CEB officer of the Chapter may be impeached by way of removal for a lapse in duties by 2/3 majority vote of the GB or CEB, notwithstanding. Impeachment procedures shall not last more than five (5) days.

An impeached CEB officer may not serve on the CEB for the rest of that semester and may face further reasonable sanctions.

Impeachment procedures shall be initiated by the President-Emeritus upon receipt  of reasonable grievances by a member of the CEB or GB about the CEB officer in question. If the President-Emeritus is incapable of conducting procedures, the CEB without the officer in question may appoint an individual to initiate procedures of impeachment.

Section II: Vacancies

In the event of an office becoming vacant, the President shall appoint someone to serve in the interim period until a special election is held to fill the vacancy.

Article VIII: Election Procedure and Eligibility

Section I: Time and Purpose

Elections shall be held each year after the Annual Convention hosted by the National Society to elect the Chapter Executive Board for the next academic year.

Section II: Candidate Eligibility

One must be an active member as defined by Article III: Section III to be eligible to seek election to an office.

It is imperative that those seeking to be a Chapter Executive Officer as prescribed to be either  President, Vice-President, Secretary, Treasurer, and Senators; must be fulfill both Article III, Section I and II.

Candidates for the office of President must have served on the CEB prior to election. Additionally, persons running for such office must have attend at least one Annual Convention.

All nominations of candidates must be approved by the President-Emeritus.

Section III: Voting Eligibility

Members of the Chapter who are eligible to vote are those who qualify under Article III, Section III.

The voting process for any election of the Chapter’s leadership shall not last longer than five (5) days with each member voting once.

Section IV: Elected Officials

Any candidate who is successfully elected or appointed to office must recite an Oath of Office set forth by the National Society.

Any officer wishing to resign must submit a letter of resignation to the President. In the event of the President resigning, the President shall submit their resignation to the Vice-President.

Article IX: Amendments to the Constitution

Section I

All amendments shall require a notice of one meeting prior to discussion and voting.

Section II

All amendments require a 2/3 majority vote of all active members present for its adoption.

Section III: Circumvention

If deemed in the best interest of the Chapter with a 2/3 supermajority vote of the CEB and GB, the CEB may temporarily circumvent any article or clause of this Constitution - except for all sections of Article IX.