Everything below is a free tool unless otherwise noted.
This document is located at: tinyurl.com/caseycollaborationtools
Markdown Here makes emails beautiful with little effort.
STC’s CSS file: https://github.com/caseywatts/markdown-here-css
Text Expansion Options - you type a few characters, and your computer pastes a phrase or entire email. With some options you can even share a text file of expansions with your team through Dropbox, etc.
XMarks synchronizes bookmarks between computers. Even between different people’s computers if you share an account.
Doodle uses checkboxes
WhenIsGood allows you to “paint” over times. Best interface.
Exchange has nice appointment slots for Exchange users.
Google Calendar - share availability view with a multiple calendar view
Google Calendar - share availability view and automate signup via YouCanBook.Me, even if people signing up don’t have google calendar.
Attendees collaboratively add agenda items before the meeting
One person is a meeting “leader” who guides the flow and takes notes.
During the meeting, each topic is gone through, and notes are taken by the group.
STC Layout has 3 columns: topic, topic leader, and notes/followup
Toggl is a great time tracking app which you can use like a stopwatch (or input manually). It remembers the different things you often work on, so you can just click a button to start timing or add an entry.
Balance between two forces:
1. Free Editing - Empower employees to edit. They know what’s most needed.
2. Controlled Editing - Knowledge requires freshness & quality, and this is best maintained via structure from ‘above’.
STC allows and encourages all employees to edit the wiki (empowering). STC also has weekly working-meetings with a subset of employees (maintains freshness). Significant changes are reviewed by one other person before being “stamped” as approved on that month (maintain quality). We allow anyone to create whatever article they want, but not all are reviewed and “stamped” (empowering). These together create a great, self-sustaining ecosystem.
Free, Require Server
MediaWiki, Confluence Wiki, Drupal Site
Free Cloud Options
Hackpad, Wordpress, Google Site
Trello (free, project board style)
Basecamp (pay, more features. Yale ITS has this, contact Susan West for details)
Podio (pay, more features)
Box allows you to comment on uploaded files using their web interface. Box allows for one conversation thread per document.
Source Code for Service Now Tweaks https://github.com/YaleSTC/Service-Now-Tweaks
Source Code for Service Now Linker https://github.com/caseywatts/Service-Now-Linker
Parameters => Forms (via spreadsheet). https://gist.github.com/caseywatts/5952495
Collaboration in the Classroom Presentation (Sep 2012)
YaleWiki - yalewiki.org