Overnight Summer Reservation Interest Request
For group reservation interest requests for housing on VCU Campus during the summer for programs and conferences. *Please complete as much as applicable to your request. Non-applicable fields can be skipped by typing N/A.
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Summer Overnight Reservation Interest Request
Please take a few moments to complete our Summer Overnight Reservation Interest Request Form. *If your event does not need overnight on-campus housing please do not complete this form. On-Campus/Day only reservation requests: Email uscaevent@vcu.edu for single/multi-day reservation requests that are NOT requesting overnight on-campus housing. If you are requesting overnight accommodations for intern housing please complete your reservation here: VCU Intern Housing Reservation Portal

This form is used as an interest form to gather planning details. Completion of this form does not constitute a commitment to hosting your reservation at VCU.  If unable to complete this reservation interest form online, please print this form, complete the form in its entirety, and email back to conferences@vcu.edu.

Thank you in advance for your interest in Virginia Commonwealth University. We look forward to assisting you with hosting your upcoming reservation!

Reservation Request Type: *
Required
Reservation Title: *
Requested Check-In Date (May 18-August 09) *
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Requested Check-Out Date  (May 19-August 10) *
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Group Coordinator: *
Group Coordinator Billing Address: *
Reservation Description: *
Please provide a brief description of the reservation purpose (summer program, conference, camp workshop, etc.).  Who will be attending?  (Adults, Youth, VCU students, etc.) 
Group Attendee Fees: *
Please indicate if your attendees will need to register for or submit fee(s) to participate. 
Required
Reservation URL and/or Social Media Pages: *
Please provide your conference URL and any applicable social media pages. 
Funding Source: *
Required
VCU Banner Index Code, Grant Name, and/or type Non-University: *
Please email conferences@vcu.edu a copy of your Grant information, If Applicable. Grant must list services covered under grant.
Required 501(c)(3) for Non-Profit Organization(must provide documentation listing exempt from sales and use tax to conferences@vcu.edu): *
Required
Do you have liability insurance for your function?: *
External groups are required proof of liability insurance for 1 million dollars. VCU groups hosting internal VCU functions are covered under the university policy. VCU hosting external groups must provide proof of external liability insurance for function. Please email copy of policy to conferences@vcu.edu
Required
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