Overnight Summer Reservation Request
For group and/or individual reservation requests for housing on VCU Campus during the summer for programs, conferences, and area internships. *Please complete as much as applicable to your request. Non-applicable fields can be skipped by typing N/A.
Email address *
Summer Reservation Request
Please take a few moments to complete the Summer Reservation Request Form. *If you are not using housing please do not complete this form. On-Campus/Day Only reservation requests: Go to scheduling.vcu.edu and fill out the event request form for single/multi-day reservation requests that are NOT requesting overnight housing/hotel.

Completion of this form does not constitute a commitment to hosting your reservation at VCU. All reservations must complete and sign the memorandum of understanding (MOU) to finalize all reservations. If unable to complete online, please print and complete the form in its entirety and email back to conferences@vcu.edu or fax to 804.828.4954, ATTN TO: VCU Conference Services.

Thank you in advance for your interest in Virginia Commonwealth University. We look forward to assisting you with hosting your upcoming reservation!
Reservation Request Type: *
Required
Reservation Title: *
Your answer
Requested Check-In Date *
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YYYY
Requested Check-Out Date *
MM
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DD
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YYYY
Group Coordinator or Individual/Intern Name: *
Your answer
Group Coordinator or Individual/Intern Billing Address: *
Your answer
Reservation Description: *
Please provide a brief description of the reservation purpose (summer program, conference, workshop, internship, etc.). Who will be attending? (Adults, Youth, VCU students, etc.)
Your answer
Group Attendee Fees: *
Please indicate if your attendees will need to register for or submit fee(s) to participate. For Individual/Intern requests select Other.
Required
Reservation URL and/or Social Media Pages: *
Please provide your conference URL and any applicable social media pages. Individuals/Interns indicate N/A
Your answer
Funding Source: *
Required
VCU Banner Index Code, Grant Name, and/or indicate Non-University (N/A for Intern/Individual): *
Your answer
Please email conferences@vcu.edu a copy of your Grant information, If Applicable.
Your answer
Required 501(c)(3) for Non-Profit Organization: *
Required
Do you have liability insurance for your function?: *
External groups are required proof of liability insurance for 1 million dollars. VCU groups hosting internal VCU functions are covered under the university policy. VCU hosting external groups must provide proof of external liability insurance for function.*Summer Interns: we recommend https://gradguard.com/ if your carrier is unable to provide you with a renter/liability policy. Please email copy of policy to conferences@vcu.edu
Required
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