2017 Overnight Summer Conference Request
For groups and individuals requesting housing on VCU Campus during the summer for programs, conferences, and internships. *Please complete as much as applicable to your request. Non-applicable fields can be skipped by typing N/A.
Email address
2017 Summer Conference Request
Please take a few moments to complete the 2017 Summer Conference Request Form. *If you are not using housing please do not complete this form. Go to scheduling.vcu.edu and fill out the event request form for multi day events or conferences that are NOT requesting housing/hotel.

Completion of this form does not constitute a commitment to holding your meeting at VCU. All conferences must complete and sign the conference contract to finalize all reservations. Please complete the form in its entirety and email back to conferences@vcu.edu or fax to 804.828.4954.

Thank you in advance for your interest in Virginia Commonwealth University. We look forward to hosting your upcoming conference!

Conference Name:
Your answer
Sponsoring Organization:
Your answer
Is the sponsoring organization a non-profit?
VCU Banner Index Code or indicate Non-University Client
Your answer
Conference Planner Name:
(If on-site coordinator will be different, their name and cell phone number must be submitted by the final guarantee deadline).
Your answer
Conference Planner Address:
Your answer
Conference Planner Phone Number:
Your answer
Conference Planner E-Mail Address:
Your answer
Financial Mananger Name:
(If on-site coordinator will be different, their name and cell phone number must be submitted by the final guarantee deadline).
Your answer
Financial Manager Phone Number:
Your answer
Financial Manager E-Mail Address:
Your answer
Conference/Program/Worshop Description
Please provide a brief description of the function. Who will be attending? (Adults, high school students, VCU students, etc.)
Your answer
Do you have liability insurance for your function?
External groups are required proof of liability insurance for 1 million dollars. VCU groups hosting internal VCU functions are covered under the university policy. VCU hosting external groups must provide proof of external liability insurance for function.
Required
Conference Marketing and Social Media
Please provide your conference URL and any applicable social media pages
Your answer
Will you be charging a registration fee to the attendees of your conference?
If yes, What is the fee?
Your answer
Conference Start Date
MM
/
DD
/
YYYY
Conference End Date
MM
/
DD
/
YYYY
Will you be requiring on-campus housing for your attendees?
Are You A Returning Conference from Summer 2016?
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