Summer 2013 UWF Housing Contract

Housing & Residence Life provides on campus housing for enrolled students. A prepayment is NOT required to be submitted with the summer contract. Students must be admitted/accepted to UWF before applying for on campus housing.
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    Summer 2013 Rental Rates

    Term A Term B Term C Term D Term E Heritage Hall Double $2,195 $1,110 $1,110 $1,447 $1,737 Heritage Hall Single $2,395 $1,211 $1,211 $1,579 $1,895 Village West 2 Bd $2,878 $1,455 $1,455 $1,897 $2,277 Village West 4 Bd $2,508 $1,268 $1,268 $1,653 $1,984

    Summer 2013 Assignment Preferences

    CHOOSE EACH PREFERENCE ONLY ONCE. Upperclassmen please choose up to 4 preferences. FTIC will only choose one (Heritage Hall Double).
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    Roommate Preferences

    Roommate matching depends on room availability, reciprocal requests, and receipt of all contracts involved prior to assignments being made.
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    Contract Cancellation Deadlines

    The Contract Cancellation deadlines are as follows: Summer Term A: Friday, April 19, 2013 Summer Term B: Friday, April 19, 2013 Summer Term E: Friday, April 19, 2013 Summer Term C: Friday, May 24, 2013 Summer Term D: Friday, May 24, 2013 Cancellation requests must be submitted before the deadline to the Department of Housing and Residence Life, 11000 University Parkway, Pensacola, FL 32514, or by online submission to the following link: http://uwf.edu/housing/cancellation/cancellationform.cfm. Cancellation deadlines listed apply regardless of the date on which this contract is received/accepted by the University of West Florida. A Request for Cancellation received after these respective deadlines, (should the request be approved) are assessed a $300 Cancellation Fee.

    Contract Terms & Conditions, Summer 2013

    The purpose of this document is to establish a Contract between the Student (Student) and the University of West Florida, acting for and on behalf of the University of West Florida Board of Trustees, (UWF), with regard to living in University Housing. I. CONTRACT TERMS A. ASSIGNMENT: Under this Contract, the Student is entitled to an assigned space and the use of common areas of the residence halls and/or University Village Student Apartments. B. ELIGIBILITY: University Housing is available to the Student who is currently admitted as a degree-seeking, full or part-time, undergraduate or graduate UWF Student. The Student must remain enrolled at UWF throughout the term of this Contract to remain in University Housing. Applicants, who are enrolled as non-degree (full or part-time) participants, will receive consideration for assignment, on a space available basis. C. PREPAYMENT: This Contract must be submitted with required advance payment and is effective upon the University's acceptance of the Contract. Summer Housing does not require a prepayment. D. ENROLLMENT/WITHDRAWAL: If the Student withdraws from the University and then re-enrolls during the Contract term, the Contract obligation will be reinstated. If the Student is Academically Suspended from the University, all Housing Contracts and assignments are immediately cancelled. The student can reapply when reinstated and be assigned to available housing. The Student must vacate within 24 hours of withdrawal, suspension, approved cancellation or termination of the Contract. E. PRIORITY FOR ASSIGNMENT: The University's acceptance of this Contract establishes priority for an on-campus room assignment. It does NOT guarantee assignment to a particular type of accommodation, specific request or admission to the University. F. OPENING/CLOSING: The room rent covers occupancy from the official date and time University Housing is designated “open” and ends on the last day when University Housing is designated “closed.” Specific “opening” and “closing” dates for each semester are determined and published by the Department of Housing and Residence Life staff. University Housing may be designated “closed” during weather emergencies, certain holidays or semester break terms. During semester breaks and between Contract terms, University Housing may be available for additional fees and rents. G. PAYMENT: The Student agrees to pay all University Housing assigned fees. If the Student defaults in the rental fee payment or other University Housing charges, the Department of Housing and Residence Life staff shall terminate this Contract. The Student will remain liable for charges and all costs incurred in collections. H. NO SHOW POLICY: The Student who is a “No Show” (does not check in by the first day of classes) and is not enrolled at UWF will incur a $300 cancellation fee, and forfeit their assigned space. The Student who is a “No Show” (does not check in by the first day of classes) and is enrolled at UWF is still obligated under the Terms and Conditions of the contract. I. RELEASE OF INFORMATION: Release of student information for the purpose of responding to inquiries concerning the student’s Housing account and discipline will only be released if the student has completed a Student Authorization, Release of Student Information Form. The form can be accessed on-line using the UWF Registrar’s website at http://uwf.edu/registrar/release.pdf. A copy of the form should be submitted with the Housing Contract. II. CONDITIONS AND RESPONSIBILITIES OF RESIDENTS A. ASSIGNED SPACE: A space is only to be occupied by the Student to whom the space is assigned and the space may not be sublet to another person. A guest may not be accommodated in University Housing for more than nine days total per semester, and may not be accommodated for more than three days during any thirty day period. B. ROOM CHANGES: Students may request, in writing, a room transfer. Processing of the room transfer requests begins ten (10) business days after the official opening date of University Housing each semester and ends twenty (20) business days after the official opening date. Room transfers are made based on approval by staff and availability. C. FTIC MEAL PLAN: All first-time-in college Students living in University Housing are required to participate in the University Dining Meal Plan Program at a twelve (12) meal plan level or greater per semester for two (2) consecutive semesters (not including summer semesters). The cost of the Meal Plan Program is not included in the University Housing rental rate. The Meal Plan Program rates are available from University Dining Services. Meal plans are available for all students. More information is available at the web page www.dineoncampus.com/uwf. D. CARE OF FURNISHINGS: Students are responsible for care of rooms and furnishings. University Housing provides no custodial service in Student rooms. Charges may be made for damages to, unauthorized use of, or alterations to rooms, furnishings or buildings and for special cleaning necessitated by improper care of rooms or furnishings. Students are jointly responsible with all other common area users for damages to common areas and furnishings. Common areas are defined as those areas available for use by all students living in an apartment, on a wing, a floor or within a hall. E. ADHERENCE TO REGULATIONS/POLICIES: Students are responsible for knowing and observing University regulations and policies as set forth in official University publications including, but not limited to, the UWF Housing and Residence Life Standards of Community Living (which is incorporated herein by reference), and the UWF Student Handbook. The University reserves the right to make other regulations and policies as in its judgment may be necessary and the Student agrees to abide by all additional regulations and policies that are adopted. Violations of University regulations and policies may result in sanctions up to and including removal from University Housing and the University. A Student removed from University Housing for violations of University regulations and Policies will be held to the full financial terms of this Contract. F. MAINTENANCE AND MECHANICAL: University Housing is not liable for damage or loss of personal property due to unforeseen maintenance/mechanical problems related to acts of weather, failure or interruption of utilities, or unforeseen accidents/injuries. There shall be no allowance to Students and no liability on the part of the Department of Housing and Residence Life by reason of inconvenience or annoyance arising from the making of any repairs, alterations, additions, or improvements to the premises or any portion of the building in which the Student is located. Students are strongly encouraged to secure their own personal property loss and health insurance. G. AUTHORIZED ENTRY: Authorized University personnel including, but not limited to, Department of Housing and Residence Life staff, may enter Student rooms and common areas at reasonable times to perform normal duties, to conduct health and safety inspections, to make necessary repairs, to attend to emergencies, and to assure adherence to University policies and regulations. H. CHANGES/CANCELLATION/UTILIZATION OF SPACE: Room assignments may be changed, canceled or terminated by Department of Housing and Residence Life staff in the interest of order, health, discipline, emergency/disaster, and maximum utilization of University Housing space, after notice to the Student as is practical. Disregard for the rights, responsibilities and duties of others, as well as the creation of circumstances which could jeopardize life, limb or property are conditions which are not acceptable in University Housing and may be cause for termination of the University Housing Contract. I. ROOM CONSOLIDATION: University Housing reserves the right to consolidate students (assign/move them together) when space is available in a room and to temporarily or permanently “triple” a double space in the event of a housing overflow or wait list. Rental rates would be adjusted in the event a room is designated a triple. J. RESTRICTED ITEMS: The Student may not possess within University Housing: drugs, drug paraphernalia, firearms, any materials that may be hazardous to the health or safety of other occupants of the building, waterbeds, weights, drums, pets, open flame grill or heat elements, deep fryers, motorcycles, refrigerators or other items described in the UWF Housing and Residence Life Guidebook. Bicycles may be stored in Student rooms only if permission is granted by the roommate(s) in advance. K. ASSIGNMENT POLICY: In keeping with the policies of the University, all spaces are assigned without regard to race, religion, national origin, sexual orientation and age. Students with documented disabilities must request reasonable accommodations through the Student Disability Resource Center (SDRC). More information can be found at www.uwf.edu/sdrc. L. OPERATION OF A BUSINESS: Students shall not operate any business in their room or on the premises. M. ABANDONED PROPERTY: Belongings and/or personal items left behind by a Student after the official closing date will be considered abandoned property. Any item(s) remaining in the Student’s space after the Student checks out of the assigned space will be discarded. N. VACCINATIONS: It is a requirement of Florida law that the Student residing in University Housing provides documentation of vaccinations against Meningitis and Hepatitis B, or signs a waiver indicating the Student made an informed decision not to be vaccinated. Furthermore, all UWF students must present documented proof of the MMR immunization unless the student meets specific exemptions and exceptions. Further information can be found at www.uwf.edu/healthcenter/. III. RATES, PAYMENTS AND REFUND POLICY STATEMENT A. RATES/PAYMENTS: The length of this Contract is for the Summer Semester of the current academic year, or any portion of the semester remaining at the time this Contract is signed. Payments are made by the semester. Rental rates are published by the UWF Board of Trustees. The Housing Office does not send out bills/invoices. Payments received after the published Housing Fee payment deadline incur a $50.00 late fee. B. CONTRACT CANCELLATION POLICY: Cancellation requests must be submitted in writing to the Department of Housing and Residence Life, 11000 University Pkwy., Pensacola, FL 32514, or by online submission to the following link: http://uwf.edu/housing/cancellation/cancellationform.cfm. The cancellation deadlines are listed above in this contract and apply regardless of the date on which this contract is received/accepted by the University of West Florida. By submitting this Contract the Student hereby contracts for a space in University Housing for semester(s) requested and agrees to pay rental rates established by the University. It is the Student’s responsibility to review housing needs and financial resources before signing this Contract. If the Student abandons the assigned space the Student’s obligation to pay rent for the time enrolled during this Contract term continues. In the event the Student defaults on the Student’s financial obligation, the Student agrees to pay reasonable attorney fees, legal expenses, and lawful collection costs. The Student understands that this is a legal and binding Contract. The Student certifies that he or she has read, understands, and agrees to abide by the terms set forth in this Contract. Remember to make a record copy of these Housing Contract Terms and Conditions. Direct all questions and inquiries to: UWF Department of Housing and Residence Life 11000 University Parkway Pensacola, Florida 32514-5750 E-Mail: assignments@uwf.edu Phone: 850.474.2463 (Please take into account Central Standard Time if you call our office).
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    Housing & Residence Life Policies and Procedures

    I agree to abide by Housing & Residence Life policies and procedures as well as all University regulations. Failure to follow policies and procedures will result in referral to the Student Code of Conduct Office.
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