377 Building Reservation Form V5

CONDITIONS OF RENTAL

1. Completion of the request for building reservation form is considered an official request for use. Prior to approval of an official request for use the Central Office will complete a review of “known” references. Groups/Organizations may be required to submit references to complete the request process. Reference checks will be made to ensure that the renter/user’s are able to use district facilities in a responsible manner.

2. Rental fees are payable in advance to USD 377, 306 Main., PO Box 289, Effingham, KS 66023-0289. Fees are: $35 per meeting; $75 per meeting when kitchen is used in addition to cafeteria and/or classroom for refreshments and large groups; $150 for use of building all day. Adjustments and approval will be made at the discretion of the Superintendent.

3. The rental fee charged includes a limited amount of custodial service. Custodial service included is: opening of the building at the time specified for the gathering; assisting with the operation of the school service systems; and closing the building when vacated. If additional custodial or a cook’s services are needed, it should be arranged for in advance with the business office. NOTE - There are hourly charges for additional cook and/or custodial services as follows:

• $75 for the kitchen includes a cook on duty for three hours;
• If the kitchen is needed for longer than three hours an additional $13.50 is required for each hour the kitchen is to remain open;
• Additional custodial service is also $13.50 per hour.

4. The buildings will not be scheduled for Holidays, including Mother’s Day & Father’s Day without advance approval from the superintendent of schools. Furthermore, building will not be used when school is dismissed early because of inclement weather. Forty-eight hours notice will be required of building being used. If for any reason you find it necessary to cancel your reservation, a notice of such cancellation must be received in our business office not later than forty-eight hours proceeding the time for opening the building. In event such notice is not given, a charge shall be made for the expense incurred. Custodian must be called if building reservations is cancelled.

5. No alcoholic beverages, smoking, or tobacco products are allowed in school building. No holes shall be cut, nor nails or screws driven into the school structures, walls, or floors by the renter/user. When persons are using the building for any occasion, they should be responsible for clean up of their groups trash (pick up items such as Gatorade bottles, pop containers, and candy wrappers, etc.).

6. The renter/user shall be responsible for warning people who are in the area of the school building rented by the above group/organization of impending severe weather and furthermore the renter/user is responsible for the prompt movement of these people to areas designated as storm shelters in the building. It will be the renter/user’s responsibility to inquire of the school principal during the principal’s normal school working hours of the location of the designated storm shelter areas.

7. The renter/user shall be responsible for turning off all lights, locking and shutting all doors.

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