CES Participatory Agreement

Participatory Agreement


The purpose of this Participatory Agreement is to document and communicate guidelines for the SPA 3 Coordinated Entry System (CES); a community-centered, outcomes-based approach to knowing everyone experiencing homelessness in the San Gabriel Valley. This system employs a by-name, targeted method of homeless client engagement, coordinates service provision, and seeks to organize housing navigation support in an efficient and effective manner.

By signing this Participatory Agreement, individuals and organizations acknowledge the guidelines, roles, and responsibilities outlined below.


CES (Coordinated Entry System) is structure and an approach which seeks to assess individuals experiencing homelessness, collaborate with community providers, and match individuals to housing support and resources based on vulnerability and eligibly criteria. Through the use of an evidence-based assessment tool, titled the VI-SPDAT, individuals are entered into a centralized database and eligibility for certain housing resources is determined. Eligible individuals are then linked to a navigator who partners with the individual to obtain necessary documents required for housing applications. When a housing opportunity opens, a community matcher links the individual to the resource that best fits their needs. The overall goal is to reduce chronic homelessness in our communities through collaboration, pooling resources, and utilizing limited housing resources in a way that targets individuals with high barriers and wraps them with services to promote retention.


• Demonstrates commitment to the best interest of the client in all decision-making and all collaboration between agencies to house individuals.
• Respects client rights and privacy at all times.

As a participating individual or organization, you may engage in some or all of the following:

• Work as part of a team to deliberately and strategically engage the most chronic and vulnerable individuals.
• Provide housing navigation services to gather necessary housing documents and assist with housing placement process.
• Use the VI-SPDAT to assess individuals experiencing homelessness.
• Act as a Primary Support Contact (Navigator) to individuals who have been assessed using the VI-SPDAT.
• Enter data into the community data tracking system.
• Attend bi-weekly case-conferencing meetings.
• Provide ongoing supportive service and housing retention support to individuals linked to permanent housing.
• Participate on a regional planning team to design, plan, and organize CES efforts.


Prior to completing the universal assessment tool individuals give consent, in writing, to participate in the Coordinated Entry System process, to have their responses recorded in a shared electronic database, and grant permission for the release and exchange of information for the purposes of coordinating service and pursuing appropriate housing resources. Information is only to be released and/or exchanged on an as needed basis with participating individuals and agencies. Information that the participant consents to release and/or exchange includes:
• Birthdate
• Gender
• Photo (optional)
• Housing and homelessness history
• History of Medical, Mental Health, or Substance Use or Treatment
• Income
• Contact Information
• Additional information used strictly for matching the individuals with suitable housing and/or services

As a participant of SPA 3 CES, you may have access to information considered to be confidential, and are required to adhere to professional standards of confidentiality. Any uncertainty regarding what is to be treated as confidential should be promptly discussed with your CES Regional Coordinator.

By electronically signing your name below, you acknowledge that you have read and understand the SPA 3 CES Participatory Agreement and as such agree to uphold the aforementioned guidelines.

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