OHROps_HRMS_DataCleanupSpreadsheet_04_25_14
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Data Cleanup TaskResponsibilityTimeframeStatus
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Clean up Position Pooling and Reports To field for pooled positions.Key Contacts with Position ManagersDecember 19 - January 15An additional 8,000 positions to correct (central OHR and units); deadline for units is April 7.
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Correct appointments with a summer earnings distribution code when the appointment term does not match.Central OHRPrior to January 29Completed March 15.
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Correct appointments with a salary employee type and a temp casual job code.Central OHRPrior to January 29Completed March 1.
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Review all without-salary appointments to determine which can be terminated and to define the purpose of others.Key ContactsMarchSent out March 7.
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Correct employee appointments in which the only appointment is an Aug, Inc, or Award.Central OHRFebruary - MarchCompleted; begin monitoring.
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Correct appointments in which an employee has a 9-over-9 appointment and another as 9-over-12.Central OHRFebruary - MarchCompleted; begin monitoring.
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Terminate extraneous Retire appointments – only one appointment per employee should be retired.Central OHR; questions to Key ContactsFebruary - MarchCompleted; begin monitoring.
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Update Degree info on the Professional Education and Training page.Key ContactsJuly - AugustNot started.
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Clean up the Reports To field for non-pooled positions, positions that report to vacant positions, and positions that report to WOS positions.Position ManagersMayUnderway.
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Complete Special Dates for all special date terms and Multi-Year Dates for all multi-year contracts.Key ContactsMayNot started.
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Update the Semester Type on the UM Appointment page to indicate semester appointment.Key ContactsJune/JulyNot started.
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Close out Requisitions that will not be used. Clean up position data on open requisitions.Central OHR with unit supportApril through FallIn progress.
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Combo codes on appointment records.Units in collaboration with FinanceJuneTBD
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Leave Balance cleanup.Central OHRTBDTBD
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Academic Short Term Closures that have extended past the defined allowed period.Key ContactsTBDTBD
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Tenure (manually done in October 2014).Key ContactsTBDTBD
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UMP appointments all need 40 Standard Hours and 0 FTE.Key ContactsTBDTBD
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