Foreign New Hire Forms Checklist
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Wage Disposition Form
These items send to
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ADP Paycard Form, use if no direct deposit
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Oath/Patent Form
Payroll MC 0952
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write 'N/A' on Oath Sig line, obtain Patent sig only
in this order, paperclipped
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I-9
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Foreign I-9 Requires: Passport, I-20 or DS-2019 (work authorization), most recent I-94
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Other Supporting Docs (if needed)
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Glacier Record
Dept submits request to initiate record once PPS entry is made
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Personal Data Form UPAY544
These items are kept
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Personal Data Form UPAY544A UNIONS
in the Employee File.
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Voluntary Self-ID Race, Ethnicity, and Vet Status
"Voluntary" forms are required to
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Voluntary Self-ID Disability
be given to employee, voluntary
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BELI Status Form
for them to answer.
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CANRA
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Emergency Contact
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Supplemental FormsUse For:
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Student Confidentiality Form re: FERPAUndergrads
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Imprints Permission
As needed for charging via ID mag strip
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Campus ID Card
As needed for obtaining campus ID Card, Dept pays for initial card, emp must pay if card lost
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Computer Use/Security
As needed if emp is using campus computers/systems
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Overtime DesignationStaff
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Key Issue
As needed if obtaining department key(s)
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Position Not Covered By Social Security
F-1, J-1, part-time/seasonal/temp positions not covered by Social Security
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Give to all New Hires!
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http://www-ehs.ucsd.edu/riskmgmt/New_Hire_Pamphlet.pdf
All new employees, at time of hire
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http://ucnet.universityofcalifornia.edu/_files/pdf/aca_notice.pdf
All new employees, at time of hire
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