Associated Students (A.S.) Events: Equipment Rental Request & Agreement
All equipment is reserved on a first-come, first-serve basis by completing the form below. This form must be submitted for each function you plan to hold. "Standing" reservations will not be accommodated unless authorized by the Events & Equipment Associate.

This is an equipment rental request and your reservations will be tentatively scheduled by completing this form. An email confirmation from Associated Students, SJSU, will be sent to you within 2 business days from receiving this form, finalizing the reservation.

For any questions, please contact:

Jade Godoy
Events & Equipment Associate
jade.godoy@sjsu.edu

CONTACT INFO
Organization/Department Name *
Your answer
Contact Name *
Your answer
Email *
Your answer
Phone number *
The one you'll use the day of the event
Your answer
RENTAL DATE/TIME
Associated Students Equipment Rental Hours:
Monday-Friday, 8:30am - 4:30pm
Sat: CLOSED
Sun: CLOSED
Pick-up Date (Must be at least 2 full business days away from today's date): *
Must be Monday-Friday. Please note: we need 2 business days to process orders. If your request does not meet this requirement, you may attempt to reach us by calling the A.S. Events team at 408-924-6269
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Pick-up Time: *
Must be between 8:30am and 4:30pm
Time
:
Return Date: *
Must be Monday-Friday. Please note: we are not able to accommodate long-term rentals. 1-2 business days of use is preferred.
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Return Time: *
Must be between 8:30am and 4:30pm
Time
:
Event Location: *
Your answer
Tell us about your event: *
Your answer
EQUIPMENT
Note: Renter is responsible for providing volunteers for pick-up and return.
Tents
How many do you need?
Folding Table - 6ft
How many do you need?
Folding Chairs
How many do you need?
Carnival Games
Skip if not needed
Additional Notes:
What else can we help you with?
Your answer
CARTS & DOLLIES
Note that carts and dollies are available on a first-come, first-serve basis. A.S. does not guarantee the use of a cart to transport items to and from events. If a cart is available for use, it must be returned immediately after set-up, and can be picked up again before tear-down.

A.S. recommends that, depending on the items rented, that renters bring their own means of transporting rental equipment and/or volunteers to assist.

AGREEMENT
I agree to replace or pay Associated Students the cost of repair or replacement in the occurrence of a damaged, stolen or lost item. *
I agree to store all items in a dry, secure area when equipment is not in use. *
I agree to remove all decorations, tape, string or any additions I have made to the items before returning, and that all equipment will be returned in its original state. *
I assume all risks while using the borrowed equipment, and hold Associated Students, SJSU harmless. *
I agree to return the borrowed items on the stated date and time, unless otherwise agreed upon. *
I understand that Associated Students related events have precedent over this request and equipment may become unavailable at any time. *
I understand that my party is responsible for the PICK-UP, SET-UP, TEAR DOWN, and RETURN of all rented equipment. *
Signature
I have agreed to submit this rental request and agreement by electronic means. I understand that an electronic signature has the same legal effect and can be enforced in the same way as a written signature.
1. Check the box below: *
By checking this box and typing my name below, I am electronically signing my application.
Required
2. Signature (Full Name) *
(First, M.I., Last)
Your answer
3. Today's Date *
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