Students' Union External Speaker Form
PLEASE NOTE: Should you have an External Speaker attending an event in one of these venues (Foundry, Fusion, Studio, Auditorium, Raynor Lounge, Gallery Rooms and Gallery Presentation area), you will need to complete this form. If you're event is taking place in either View Rooms 1-6, Uni Central, or the Discovery Rooms, please complete the University's External Speaker Form: https://www.sheffield.ac.uk/cics/roombookings/rooms.

- An ‘external speaker’ is any individual or organisation who is not a student or staff member of the University or Students’ Union and is invited to provide a viewpoint, or to speak publically, at the invitation of the Students’ Union (this could include a society, club, committee or Officer).

- This doesn't apply to to external trainers or tutors who are invited to teach a skill, rather than provide a viewpoint (e.g. a dance teacher).

- If your society or committee wishes to invite an external speaker as part of your event or activity (either on or off campus) then you are required to submit this form at least 21 days (3 weeks) in advance. Staff members and Officers must also submit this form if they are hosting any external speakers for any of their events or activities.

- This information is required to ensure that the SU is complying with the relevant laws and policies around external speakers.

- Please be as honest and specific as you can at this stage of your planning. If the speaker is deemed to be high risk or controversial, then we will contact you with support and advice to manage the event.

NB. Working and Representative Committees are bound by Students' Union Council's political policies and are therefore not allowed to host speakers who contravene these: https://su.sheffield.ac.uk/make-a-change/how-your-students-union-works/students-union-policy

Societies are not bound by these SU policies.

If you have any questions, please contact: society.coordinator@sheffield.ac.uk.

Are you a: *
Required
Society/Committee/Club/Department Name *
If you are an individual (if you are not part of a society, committee or club, please write 'Individual' in the box provided)
Your answer
Full Name (lead event organiser) *
Your answer
Email Address (lead event organiser) *
Your answer
Mobile Number (lead event organiser) *
Your answer
Event Details
Please complete the following section as far as you able.
Date of Event *
DD/MM/YY. Write 'TBC' if you are awaiting confirmation of date.
Your answer
Time of Event *
Write 'TBC' if you are awaiting confirmation of time.
Time
:
Title of the Event *
Write 'TBC' if you have yet to decide on this.
Your answer
Venue of Event *
Please specify room and building. Write 'TBC' if you have not yet booked a room/venue.
Your answer
Description of Event *
Please provide full details of the event if known, including the purpose of the event, event itinerary and expected number of attendees.
Your answer
Will the event be: *
Required
How many people are you expecting to attend *
Your answer
Details of Speaker(s)
Please complete the following section as far as you are able.
Number of speakers attending (numeric format e.g. 5) *
Your answer
Name of speaker(s) *
Please provide the name(s) of the individual external speaker(s).
Your answer
Name of the organisation(s) the speaker(s) are representing *
Your answer
Please provide brief content of speech/talk(s) *
Your answer
Is the event/activity likely to be controversial? If yes please give details below. *
Your answer
Is the speaker from a proscribed terrorist group or organisation banned under UK law? *
Required
Office Use Only (please leave blank)
Your answer
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