Students' Union External Speaker Request Form
PLEASE NOTE: You must not invite the external speaker, nor confirm the booking, until you have received full and final approval from the Students' Union.

PLEASE NOTE: Should you have an External Speaker attending an event in one of these venues (Foundry, Fusion, Studio, Auditorium, Raynor Lounge, Gallery Rooms and Gallery Presentation area), you will need to complete this form. If you're event is taking place in either View Rooms 1-6, Uni Central, or the Discovery Rooms, please complete the University's External Speaker Form:

- An ‘external speaker’ is any individual or organisation who is not a student or staff member of the University or Students’ Union and is invited to provide a viewpoint, or to speak publically, at the invitation of the Students’ Union (this could include a society, club, committee or Officer).

- This doesn't apply to to external trainers or tutors who are invited to teach a skill, rather than provide a viewpoint (e.g. a dance teacher).

- If your society or committee wishes to invite an external speaker as part of your event or activity (either on or off campus) then you are required to submit this form at least 21 days (3 weeks) in advance. Staff members and Officers must also submit this form if they are hosting any external speakers for any of their events or activities.

- This information is required to ensure that the SU is complying with the relevant laws and policies around external speakers.

- Please be as honest and specific as you can at this stage of your planning. If the speaker is deemed to be high risk or controversial, then we will contact you to discuss your event in more detail, including possible support and advice to manage the event.

NB. SU policies are binding on all Committees, Officers, Officials or employees acting on behalf of the SU - details of current policies can be found here:

If you have any questions please contact:
Are you a: *
Society/Committee/Club/Department Name *
If you are an individual (if you are not part of a society, committee or club, please write 'Individual' in the box provided)
Full Name (lead event organiser) *
Email Address (lead event organiser) *
Mobile Number (lead event organiser) *
Event Details
Please complete the following section as far as you able.
Date of Event *
DD/MM/YY. Write 'TBC' if you are awaiting confirmation of date.
Time of Event *
Write 'TBC' if you are awaiting confirmation of time.
Title of the Event *
Write 'TBC' if you have yet to decide on this.
Venue of Event *
Please specify room and building. Write 'TBC' if you have not yet booked a room/venue.
Description of Event *
Please provide full details of the event if known, including the purpose of the event, event itinerary and expected number of attendees.
Will the event be: *
How many people are you expecting to attend *
Details of Speaker(s)
Please complete the following section as far as you are able.
Number of speakers attending (numeric format e.g. 5) *
Name of speaker(s) *
Please provide the name(s) of the individual external speaker(s).
Name of the organisation(s) the speaker(s) are representing *
Please provide brief content of speech/talk(s) *
Is the event/activity likely to be controversial? If yes please give details below. *
Is the speaker from a proscribed terrorist group or organisation banned under UK law? *
I agree that I will not invite the proposed external speaker(s), nor confirm the booking, until I have received full and final approval from the Students' Union. *
Office Use Only (please leave blank)
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