WEBIT EXECUTIVE BOARD JOB DESCRIPTIONS

Table of Contents

President        2

President-Elect        4

Secretary        5

Membership/ Information Processing Officer        6

Treasurer        9

Convention Coordinator        11

Editor/Co-Editor, WEBIT Journal        15

Marketing Director        18

District Representative        20

Student Representative        22

N-CBEA Representative        23

Legislative Network Coordinator        25

DPI/WTCS Representative        27

Research Editor, WEBIT Journal        28

Webmaster        30

Budget Committee        32

Nominating Committee        33

Awards Committee        35

Student Scholarship        37

        

POSITION:

President

ELIGIBILITY:

Active member of WEBIT, NBEA

Completed year as President-Elect

TERM OF OFFICE:

Two years

RESPONSIBILITIES:

  1. Call and conduct all WEBIT Executive Board  meetings (winter, budget—held prior to summer board meeting, summer, post-convention).
  1. Make reservations at hotel/motel for meeting room, coffee and rolls before meeting, and luncheon.
  2. Prepare and distribute agenda to Executive Board at least two weeks before meeting.
  3. Review entire constitution, voting eligibility, reimbursement procedures, organizational structure, projects in progress, and projects planned for the year at winter meeting.

  1. Attend the WEBIT Convention and other WEBIT events.
  2. Represent WEBIT or appoint an alternate to act as a public relations liaison when appropriate (example: DPE meetings, university workshops, NBEA, NCBEA).

  1. Send news releases to professional journals with names of officers, convention information, and honorary business educators.
  2. Contribute articles to the WEBIT Journal (fall issue–message to membership, spring issue–greeting with picture).

  1. Update NBEA and NCBEA mailing lists with the Membership/Information Processing Officer. Prepare an article for spring NCBEA Newsletter.

  1. Approve an individual to do a financial review or/Financial Review Committee at post-convention board meeting.

  1. Appoint committee chairs--Nominating, Advisory Council, and Legislative.

  1. Serve as co-chair of Budget committee.  

  1. Appoint board members as terms expire for Membership/Information Processing Officer, Editor—WEBIT Journal, District Representatives, Student Representatives,  Business Manager —WEBIT Journal, Research Editor--WEBIT, Webmaster, and Legislative Chairperson. Obtain lapel badges for new members.

  1. Provide nominating committee with list of offices to be filled (fall meeting).

  1. Prepare President's message for printing in convention program.

  1. Complete convention responsibilities:
  1. Serve as member of convention committee.
  2. Open general session.
  3. Prepare scripts for general sessions and Awards Luncheon.
  4. Conduct annual business meeting.
  5. Coordinate seating arrangements for meals and meetings.
  6. Prepare agenda for annual meeting.

  1. Represent, when possible, Wisconsin at the NCBEA and NBEA conventions with reimbursement not to exceed $300 in out-of-state travel.

  1. Prepare and present certificates of recognition for outgoing officers.    

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POSITION:

President-Elect

ELIGIBILITY:

Active member of WEBIT

WEBIT member for past three years

TERM OF OFFICE:

One year

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.

  1. Attend the WEBIT Convention and other WEBIT events.

  1. Assume the duties of president in president's absence.

  1. Convention responsibilities:
  1. Have plaque prepared to recognize outgoing president. (Check with convention coordinator.)
  2. Present the award at convention awards luncheon.

  1. Assist president upon request.

  1. Attend Budget Committee meeting.

  1. Represent, when possible, Wisconsin at the NCBEA and NBEA conventions with reimbursement not to exceed $300 in out-of-state travel.

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POSITION:

Secretary

ELIGIBILITY:

Active member of WEBIT

TERM OF OFFICE:

Two years (Limited to two consecutive terms.)

RESPONSIBILITIES:         

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT events.
  3. Take roll call at board meetings.

  1. Record minutes of Executive Board and Annual Business meeting according to Robert’s Rules of Order.

  1. Submit a copy of the minutes to the president for review prior to distribution to the board.

  1. Email minutes to all board within one month after board meeting.

  1. Submit approved minutes, which have been condensed, to the WEBIT Journal editor(s) for publication.

  1. Submit approved minutes to webmaster to post on website.

  1. Keep minutes of the current year's activities.

  1. Update bylaws.

  1. If requested, assist convention registration chairperson.

  1. Attend summer budget meeting.
  2. Provide orientation for incoming secretary.

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POSITION:

Membership/Information Processing Officer

ELIGIBILITY:

Appointed by President–active WEBIT , NBEA member

TERM OF OFFICE:

Three years (Limited to two consecutive terms)

RESPONSIBILITIES:        (See attached sheet for details)

  1. Attend all WEBIT Executive Board meetings.

  1. Attend the WEBIT Convention and other WEBIT events.

  1. Prepare mailings and labels when requested.

  1. Prepare WEBIT directory when requested.

  1. Update membership data for professional, student, retired, and honorary members.  Honorary and members’ information is to be updated every five years.

  1. Update membership data for professional, student, retired, life, and honorary members.

  1. Update membership reports for each executive board meeting.

  1. Coordinate convention and memberships—work closely with convention chair.

  1. Coordinate workshops and memberships—work closely with seminar chair.

  1. Chair Membership Committee.

  1. Attend the summer budget committee meeting as a member.

 

  1. Submit membership database to webmaster on a regular basis.

RECORDING MEMBERSHIPS

  1. Record memberships in directory as they come in.

  1. Send monies to treasurer ASAP; coordinate number of memberships and monies with treasurer throughout the year (see directory notes).
  2. File membership applications. Keep separate files for current members and life/honorary members.

  1. Keep one year's previous membership applications separately.

  1. Confirm all new memberships with workshop chair or convention registration person when appropriate. Get applications, record, and file applications. Confirm all monies with treasurer.

MEMBERSHIP DATA

  1. Update membership in database frequently to be ready for label and directory printing.
  2. Include NBEA Executive Directory, NBEA President, and NCBEA Executive Board members, state newsletter editors, and state president in the database.
  3. Database information should include: date sent, check number, check date, last name, first name, address, city, state, ZIP code, e-mail addresses (school and home), membership status (year paid, professional/student/life, type of membership–WEBIT, NBEA, and WEBIT District), field indicating if label should be printed, field indicating  new members, preferred mailing address (street, city, state, ZIP, both home and school telephone numbers, school information (name, street, city, state, ZIP), school FAX number, county, CESA district, and expected date of graduation.
  4. Update honorary and members every five years. (Last update was in the 99-00 school year.)
  5. Membership kept in database one year.

MEMBERSHIP REPORTS

  1. Prepare membership reports for all WEBIT Executive Board meetings. Report includes professional, honorary, and student membership totals.
  2. Prepare membership report for annual meeting.
  3. Prepare membership reports include retired members.

CONVENTION AND MEMBERSHIPS

  1. Must coordinate this procedure with Convention Registration Chair.
  2. All persons attending the convention must be WEBIT members or have paid the non-member registration fee unless the fee is waived by the President.
  3. Work out procedure with convention registration persons to check membership.
  1. Prepare registration materials for those registrants who have not paid their dues.
  2. Attach membership form for registrants to complete before they receive convention materials.
  3. Be available during convention registration to answer any questions about membership.
  1. Prepare an updated WEBIT Directory for membership for the registration chair.
  2. Coordinate with treasurer the dues that have been paid with convention registration to assure all members' dues are recorded properly.

WORKSHOPS AND MEMBERSHIPS

  1. Coordinate membership activities with workshop chairperson.
  2. Workshop chair should send list of registrants to membership chair at least one week in advance of the workshop to check if dues have been paid.
  3. Work out procedure with workshop chair to check membership.

a.        Mark registration materials for those workshop participants who have not paid their dues.

b.        Attach membership form for registrants to complete before receiving workshop material.

c.        Be available during workshop registration to answer any questions about membership.

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POSITION:

Treasurer

ELIGIBILITY:

Active member of WEBIT

TERM OF OFFICE:

Three years (Limited to two consecutive terms)

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT Events.
  3. Attend the budget meeting held prior to the summer Board meeting.

  1. Keep a complete record of receipts and disbursements.

  1. Prepare a financial statement for board members at each meeting.

  1. Distribute expense vouchers for Board expenses; issue checks to cover vouchers in a timely manner.

  1. Co-chair the budget meeting.

  1. Prepare a comparison budget for the past 5 years for the budget meeting.

  1. Prepare a proposed budget for the next fiscal period to be discussed at the Budget meeting.

  1. Report on the status of the WEBIT books at the Board meeting following the financial review.

  1. Prepare for convention:  student scholarship checks, Board stipends, convention coordinator stipend, and all submitted vouchers for payment at convention.

  1. Deposit monies from membership chairperson ASAP; coordinate number of memberships and monies with membership chairperson throughout the year.

  1. Maintain records from online payments.

  1. Acknowledge receipt of monies or payment of expense vouchers via e-mail or phone to appropriate individuals.

  1. Prepare an official report of receipts and disbursements for seminars and conventions.

  1. File a Form 990 Tax Report by October 15.
  2. File necessary tax information for payment to convention coordinator (Form 1099 misc.) and others as needed.
  3. Forward books to the financial reviewer after the end of the fiscal year (July 1) as soon as possible.
  4. Submit fiscal year report for previous year at annual meeting.
  5. File, with appropriate fee, Wisconsin Nonstock Corporation Annual Report to Department of Financial Institutions prior to March 15 of each year. Complete change of agent section to include name and address of President-Elect.  

  1. Provide an orientation to the incoming treasurer.

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POSITION:

Convention Coordinator

ELIGIBILITY:

Active member of WEBIT or Board approval

TERM OF OFFICE:

Four years (for first term)

Extended for an additional three-year term with Board approval

RESPONSIBILITIES:

1.  Attend the WEBIT Convention and other WEBIT events.

2.  The term will be a four-year contract approved annually by the Board. The contract will be extended for an additional three-year term with approval of the Board. The first of the four years will be for training for which a $500 stipend will be paid at the end of the fiscal year. For years 2, 3, and 4, a $2,000 stipend will be paid at the end of each convention.  In addition, convention planning expenses will be paid.

The following are duties that must be completed by the end of the first year before the stipend of $500 will be paid:

a.        Assemble convention planning committee for next convention

b.        Secure convention sites for the next three to five years

3.        The chair must be a WEBIT member or Board approved. The composite of the convention planning committee shall be WEBIT members and should be diverse from year to year.

4.        The chair must develop a detailed handbook and keep it updated (including software, hardcopy, and disks) regarding convention planning components per convention site.

5.        The chair assumes responsibility for selecting keynote speakers, all publicity, mailings, committee communications, and meeting coordination; working with convention bureau and hotel accommodations; and attending all board meetings to report on convention plans. The chair will also be responsible for all contracts, function agreements, and legal issues approved by the Board.

6.        The chair will select and coordinate the committee functions, which include:

a.        Workshops                        d.  Food and entertainment (including Fun Run/Walk)

b.        Exhibits                        e.  Registration

c.        Sectionals                        f.  Keynote speakers

7.        The chair is to oversee the work of the committee members and the timeline for completion of committee responsibilities. He/she will be required to find an appropriate work balance for the members of the committee and be willing to assume additional responsibilities as necessary.

8.        The chair will be responsible for preparing and submitting a convention budget to the treasurer prior to the summer budget committee meeting.

9.    The chair will be responsible for preparing and submitting promotional information to the Web Master and Journal Editor in a timely manner.

CONVENTION COORDINATOR

SUGGESTED CALENDAR OF ACTIVITIES

WEBIT CONVENTIONS

Based on a Fall Convention Timeline

Year Prior – Select the committee

a.        Select local committee—enough members to get good local input

b.        Mix of secondary and post-secondary

c.        One exhibit coordinator

d.         Several repeat members lend continuity—registration, sectional recorder, etc.

e.        Make a committee directory

At Least A Year Prior - Contact convention site hotel

a.        Find out who your contact person will be

b.        Obtain information on previous conventions held at that site (hotel will have it).

c.        Obtain hotel information folders with map of facility, food menus, information sheets about hotel, etc. (one for each committee member)

Year Prior - Select main speakers for Fall Convention (general sessions, banquet)

a.        Contact all publishing companies/speaker's bureau

b.        Find speakers publishers are willing to sponsor

c.        Find out if publishers are willing to sponsor convention functions;

        i.e., the Fun Run/Walk, Thursday evening or Friday evening activities

d.        Make preliminary contacts for keynote speakers

October Year Prior - Set up first committee meeting

a.        Contact hotel and arrange a meeting room

b.        Refreshments should be available—often hotel provides complimentary

c.        Tour facility to determine tentative room arrangements for general sessions, sectionals, exhibits, headquarters, social functions, AV storage, and registration areas.

d.        Make assignments for various tasks that must be completed according to the grid attached

e.        Inform committee members of expenses covered/not covered

November - Publications

a.        Prepare convention materials for WEBIT Journal

November Year Prior - Obtain printing quotes

a.        Take copies of last year's printed items to several local printers and get price quotes

b.        Start planning layout of printed materials

c.        Check school production centers for quotes as well

March and November of Convention YearWrite convention article for WEBIT Journal

                a.  Submit article to Editor

                b.  Send copy of article to Web Master

                c.  In March Include costs of registration, etc. so participants can plan ahead

                d.  Ask for volunteers to serve as facilitators or committee members in both articles

Summer of Convention year – Contact committee via email

a.        Continue to confirm convention progress

b.        Finalize Thursday & Saturday workshops and tours

October Year Prior - Send exhibitor letters

  1. See exhibitor folder for specific details
  2. Submit a list of exhibitors to the WEBIT Journal business manager to be used for potential advertising contacts

January of Convention Year - Contact registration coordinator

a.        Get in touch with the convention registration chairperson to find out specific needs for the registration materials

b.        Begin planning registration form

February/March of Convention Year – Final Committee meeting

a.        Go over details of convention. Should be pretty much in place

b.        Finalize registration materials

c.        Confirm sectional speakers' status

d.        Work with president on convention scripts

e.        Notify president elect to purchase an award for out-going president to be given at convention

March - Publish registration materials

        a.  Coordinate mailing with District Reps’ mailing & share postage costs

        b.  Publish information web page

c.        Make deadline 1½  weeks before convention

d.        A statement should be put on registration materials that no refunds will be given after a certain date

f.   If sending registration materials in separate mailing, Membership Coordinator will supply labels

October/November Year Prior - Contact convention bureau of host city

a.        Find out what they have to offer as far as registration helpers--used their helpers in Madison and Milwaukee. Ask registration person his/her needs

b.   Invite university students to help with registration (registration chair does this)

c.        Provide equipment for on-site registration

d.        Any booklets or pamphlets about that city that is included in the registration folder

August - Print program booklet and luncheon flyer

a.        Get pictures and biographical sketches of outstanding educators of the year from the Executive Board member (Awards Committee chair) responsible for that

b.        Get pictures of scholarship winners from the Executive Board member responsible for that

Ongoing– Contact, visit, and sign contracts for future conventions.

a.        Have dates and sites contracted at least three years in advance

b.        Review the number of sleeping rooms used and set future blocks accordingly (Keep “attrition” in mind—paying for sleeping rooms not used in block. To avoid, keep in contact with hotel and possible underestimate the number of sleeping rooms you will need.)

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POSITION:

Editor/Co-Editor, WEBIT Journal

ELIGIBILITY:

Active member of WEBIT

TERM OF OFFICE:

Two years (Limited to three consecutive terms)

RESPONSIBILITIES:        

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT events.

  1. Determine the theme for each issue.

                ARTICLE DEADLINE

        Special Back to School:        September 15 (Fall Convention promotion)

Winter Issue:                January 15 (Fall Convention wrap-up)

        Spring/Summer Issue:        May 15 (Fall Convention initial information)

  1. Solicit articles and news items.

  1. Publish refereed articles as approved by Research editor. Select and edit non-refereed articles to be published from those submitted.

  1. Select layout and design of periodical–WEBIT Journal.

  1. Proofread final page layouts.

  1. Email the PDF of the WEBIT Journal to the WEBIT Webmaster for publishing and publish online through Issuu.com.

WINTER ISSUE

SPRING ISSUE

POST-CONVENTION NEWSLETTER

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POSITION:

Marketing Director

ELIGIBILITY:

Active member of WEBIT

TERM OF OFFICE:

Three years (Limited to two consecutive terms))

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings
  2. Attend the WEBIT Convention and Seminar

A. Marketing

  1. Develop and implement a marketing program for WEBIT .
  2. Promote WEBIT through other organizations.
  3. Advertise for WEBIT (journal, website, convention, etc.).
  4. Work with other organizations on cooperative events, activities, conventions, etc.
  5. Promote all WEBIT events.

B.  Advertising

  1. Solicit advertisements for the Wisconsin Business Education Journal.
  2. Submit a list of potential advertisers to the Convention Coordinator and Exhibits Coordinator.
  3. Submit ads to the editors of the WEBIT Journal.
  4. Send bills to advertisers for collection of advertising fees.
  5. Forward payments received to WEBIT Treasurer.
  6. Send a copy of the WEBIT  Journal to each advertiser.
  7. Coordinate all social media aspects.

C.  Funding

  1. Obtain funding from outside revenue sources with WEBIT President’s approval.
  2. Forward receipts to the WEBIT Treasurer.
  3. Send letters of thanks to contributors.
  4. Obtain and sell WEBIT promotional items.
  5. Maintain a file of materials pertaining to the activities of this position, to be forwarded to the incoming Marketing Director.

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POSITION:

District Representative (Member–Advisory Council)

ELIGIBILITY:

Active member of WEBIT

(Represent K-12, WTCS, and 4-year college)

TERM OF OFFICE:

Two years  (Limited to two consecutive terms)

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.

  1. Attend the WEBIT Convention and other WEBIT events.
  1. Send at least one communication to each member in your district.

a.        Introduce yourself as district representative.

b.        Promote WEBIT Spring Update, Convention, and other events.

c.        Encourage members to participate as speakers, hosts, etc. in WEBIT events.

  1. Solicit a candidate from your district for outstanding educator award.

  1. Chair or serve on committees as appointed by the president.

  1. Recommend to the nominating committee qualified candidates for officers of WEBIT .

 

  1. Articulate with business educators regarding business education in all levels of education.

  1. Recruit WEBIT members and serve as spokesperson for WEBIT .

  1. Host or recruit a host for at least one sectional at annual convention.

  1. Maintain a file of materials pertaining to the activities of the position, to be forwarded to the incoming district representative.

  1. Submit an article or coordinate a submission from respective district members to the WEBIT Journal.  See schedule below.

Fall Issue

Spring Issue

Odd Years

(i.e. 2003-04, 2005-06, etc.

District Representatives from

District 2, 4, 6 will submit materials to WEBIT Journal.

District Representatives from District 1, 3, 5, 7 will submit materials to WEBIT  Journal..

Even Years

(i.e. 2004-05, 2006-07

District Representatives from

District 1, 3, 5, 7 will submit materials to WEBIT  Journal.

District Representatives from District 2, 4, 6 will submit materials to WEBIT  Journal.

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POSITION:

Student Representative

ELIGIBILITY:

Active member of WEBIT

Business education student currently enrolled in a business education program with at least three semesters left before graduating—including the current semester (one private and one public representative is ideal)

TERM OF OFFICE:

One year

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT events.

  1. Represent fellow business education students at respective educational institutions.

  1. Inform university business education staff of WEBIT activities, deadlines, etc.

  1. Encourage WEBIT membership on campus through such activities as presentations in classes.

  1. Notify business education students of WEBIT scholarships and encourage members to apply.

  1. Urged to host or present a sectional at Convention.

  1. Encouraged to submit articles for publication in the WEBIT Journal.

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POSITION:

North-Central Business Education Association Representative

ELIGIBILITY:

Active member of WEBIT, NBEA

Previous board experience

NBEA member for the three years prior to election

TERM OF OFFICE:

Three years  (Limited to two consecutive terms)

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.

  1. Attend the WEBIT Convention and other WEBIT events.

  1. Represent WEBIT at NCBEA Board Meetings.

  1. Represent WEBIT at NCBEA Convention, with reimbursable expenses not to exceed $300 for out-of-state travel.

  1. Serve as a member of the NCBEA Administrative Board.

  1. Attend the NCBEA Convention and business meeting.

  1. Serve as liaison between WEBIT and NCBEA.

  1. Promote NCBEA and NBEA membership and attendance at conventions.

  1. Participate in NCBEA activities when possible.

  1. Request reimbursement for NBEA membership recruitment from the NCBEA treasurer when NCBEA Board authorizes such reimbursement.

  1. Encourage nominations of candidates for NBEA offices and positions.

  1. Prepare a written state report to be presented at the NCBEA Administrative Board meeting.

  1. Submit written NCBEA reports to be presented at state association executive board meetings.

  1. Submit NCBEA news items to the state association newsletter in the fall.

  1. Prepare an updated directory of your state Executive Board, including NBEA membership director and newsletter editor, to be given to the president of NCBEA.

  1. Provide copies or an online link of your state association's convention program(s) to the NCBEA Board as soon as the programs become available.

  1. Assist in the orientation of the NCBEA student representative when that person is from the representative's state.

  1. Assist with the sponsoring of NCBEA and NBEA conventions held within your state.

  1. Submit a newsletter article on state business education activities as directed in the NCBEA program of work.

  1. Submit a curriculum article to the newsletter editor as directed in the NCBEA program of work.

  1. Maintain a file of materials pertaining to the activities of the office, to be forwarded to the incoming state representative.

  1. Work with the Award Chairperson to get the necessary application information, forms, and deadlines for the NCBEA and NBEA awards to WEBIT’s outstanding educators.

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POSITION:

Legislative Network Coordinator

Member, Legislative Network Committee

ELIGIBILITY:

Active member of WEBIT

TERM OF OFFICE:

Two years (Appointed by president/Limited to two consecutive terms)

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT events.
  3. Utilize email directory of all WEBIT members and urge them to take appropriate action on issues affecting business and information technology education.
  4. Maintain an updated posting on WEBIT Website.
  5. The coordinator will communicate with network resources to keep informed about national issues affecting business and information technology education.

  1. The coordinator will communicate with WEAC and the Wisconsin DPI Consultants to keep informed about issues in the state government affecting business and information technology education.
  2. The coordinator shall utilize the email directory when issues arise that need to be brought to the attention of state or national legislators.
  3. The coordinator shall notify webmaster of links of interest that should be added to website.

  1. The coordinator will report bi-annually to the WEBIT Executive Board and annually at the annual meeting on issues addressed and network status.
  2. The coordinator shall submit timely news items and/or update reminders for inclusion in the WEBIT Journal to keep the membership informed of legislation pertinent to the purposes of the association.

  1. WEBIT shall reimburse the Legislative Network Coordinator for expenses accrued in the position.

  1. Committee members to assist Coordinator as requested and monitor proposed legislation.

  1. Maintain a file of materials pertaining to the activities of the position, to be forwarded to the incoming legislative coordinator.

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POSITION:

Department of Public Instruction Representative(s)

Wisconsin Technical College State Office Representative(s)

ELIGIBILITY:

Position of education consultant and/or education director

Secondary and post-secondary level liaisons

Active member of WEBIT

TERM OF OFFICE:

Continuous

RESPONSIBILITIES:

  1. Attend all WEBIT Executive Board meetings.

  1. Attend the WEBIT Convention and other WEBIT events.

  1. Update WEBIT Executive Board on current activities at the DPI and/or WTCS.

  1. Provide input from the state position regarding business and information technology education issues, trends, and projections.

  1. Provide input regarding teacher education in business and information technology education.

  1. Provide updates on CTE student organizations (FBLA, BPA, etc.) activities, events, and chapter organizations.

  1. Relate business and information technology education to career and technical educational trends and articulation.

  1. Advocate articulation between secondary and post-secondary business and information technology education programs (as well as "whole system" of K-12).

  1. Advocate career and technical education.

  1. Advocate business and information technology education.

  1. Provide WEBIT with information as requested.

  1. Advocate for collaborative efforts through Business and Industry Partnerships.

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POSITION:

Research Editor, WEBIT Journal

ELIGIBILITY:

Active member of WEBIT

Appointed by WEBIT President

TERM OF OFFICE:

Two years (Limited to two consecutive terms)

RESPONSIBILITIES:

The primary purpose of the Research Editor position will be to solicit and select research and non-research manuscripts for publication in the fall and spring issues of the WEBIT Journal, which includes the following activities:

  1. Develop publication guidelines and solicit manuscripts by putting out a “call for articles” in various Business Education publications and organizations.  The guidelines are as follows:

Call For Manuscripts

The WEBIT Journal is a refereed journal listed in Cabell’s Directory of Publishing Opportunities in Education.  All manuscripts are given a blind review by three external reviewers.  Accepted manuscripts are published twice a year, Fall and Spring.  The deadline for submission of manuscripts for the Fall issue is June 1 and for the Spring issue is November 1.

The purpose of the WEBIT Journal is to provide educators with articles reflecting present and future teaching strategies, research-based articles, and technology ideas in business and marketing education.  Only manuscripts which meet this purpose will be considered for review.

Publishing Guidelines

  1. All manuscripts should use APA style and be between 1-10 single-spaced pages in length.
  2. The manuscript should be submitted in camera-ready format, typed in Microsoft Word using Times New Roman, 12-point font.
  3. All graphics (tables, graphs, charts, etc.) should be encased in boxes.
  4. Manuscripts should have 1-inch top, side, and bottom margins with no page numbers.
  5. A title page that includes manuscript title and name, address of institution, email address, and phone number of each author must be attached to the manuscript.  No identification information of authors should be included within the manuscript.
  6. Four original hard copies of the manuscript should be mailed and one electronic version submitted as an email attachment should be submitted to the WEBIT Journal Research Editor.

  1. Update annually the listing in Cabell’s Directory to keep information current.

  1. Select three Business Education professionals to be reviewers to serve a two- year staggered term.

  1. Acknowledge receipt of submitted manuscripts and send manuscripts to reviewers.

  1. Review comments from reviewers and communicate revisions to authors of submitted manuscripts.

  1. Confirm that revisions have been made in the final manuscripts.

  1. Select specific manuscripts for each issue and send selected manuscripts to the Editor before the deadline dates for the fall and spring issues.

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POSITION:

Webmaster

ELIGIBILITY:

Active member of WEBIT

Appointed by WEBIT President

TERM OF OFFICE:

Two years (Limited to two consecutive terms)

RESPONSIBILITIES:

The primary purpose of the Webmaster position will be to manage all aspects of the WEBIT World Wide Web (www) site.

  1. Attend all WEBIT Executive Board meetings.
  2. Attend the WEBIT Convention and other WEBIT events.
  3. Maintain the official WEBIT web site and update it as directed by the Executive Board.
  4. Manage the WEBIT web site to enhance communications with WEBIT membership.
  5. Answer e-mails directed to the Webmaster.
  6. Monitor web site for bad links and implement any policies that WEBIT has established for its web site (e.g., privacy and discussion forum policies).
  7. Monitor web site usage and make recommendations for increasing membership traffic flow.
  8. Maintain links to other Career and Technical Education web sites or sponsors as directed by the Executive Board.
  9. Post state and national newsletter highlights.
  10. Post pre-convention information and on-line registration.
  11. Maintain on-line registration databases.
  12. Update WEBIT organizational information annually (job descriptions, executive board contacts, etc.)
  13. Post information regarding vacant Board positions for the next year along with an application form and contact information.
  14. Implement recommendations for improvements to the web site.
  15. Monitor service provider contract and notify the Treasurer of any changes, developments, or necessary information regarding that contract.
  16. Prepare and submit web site report to the WEBIT Executive Board at each Executive Board meeting.

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POSITION:

Budget Committee

ELIGIBILITY:

Current president, president-elect, past president, secretary, treasurer, and membership/information processing officer.

TERM OF OFFICE:

To match board positions

RESPONSIBILITIES:

1.        Meet prior to the summer Board meeting to review budget, job descriptions, and plan goals for the organization.

2.        Set and review goals for the upcoming year.

3.        Set new budget for year. Print and distribute same at summer meeting.

4.        Review reimbursement practices for possible changes.

5.        Prepare document outlining items reimbursable to WEBIT Board Members.

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POSITION:

Nominating Committee

ELIGIBILITY:

Current WEBIT Executive Board Member

TERM OF OFFICE:

One year (appointed by President)

RESPONSIBILITIES:

TIMELINE:

  1. Receive list of offices to be filled.

Winter executive board meeting

  1. Brainstorm names of candidates. Accept suggestions from board. Discuss necessary/available publicity.

Winter/summer executive board meeting

  1. Verify with membership/information processing officer membership requirements of each candidate. Involve president and president elect.

Summer Board Meeting

  1. Contact candidates to see if they are willing to serve. Request black and white photo of candidates and biographical sketches. Emphasize publication deadline for April publication.

January/February/March

  1. Request 'yes' candidates to send photos and biographies for WEBIT Journal. Prepare articles on candidates for WEBIT Journal.

Deadline for

WEBIT Journal, spring issue

  1. Present slate of candidates.

Executive board summer meeting

  1. Prepare file to pass on to next chairperson. Update list of potential candidates (to be used following year for offices that need previous board experience).

Annual meeting

  1. Nominate candidates at annual meeting.

Annual meeting

  1. Follow bylaw procedure for nominating candidates off the floor.

Annual meeting

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POSITION:

Awards Committee

ELIGIBILITY:

Current WEBIT Executive Board Membership

TERM OF OFFICE:

Chair – 1 year (Past President assumes)

Member – 1 year

RESPONSIBILITIES:

  1. Solicit nominations for outstanding business educators from secondary, post secondary, and teachers with fewer than five years of experience. Solicit nominations for friends of WEBIT award
  2. Update nomination forms when necessary; let WEBIT Journal  editor(s) and webmaster know of any changes.
  3. Encourage committee members to submit nominations.

4.        Contact universities that work with business education instructors, secondary, and WTCS Schools; solicit names of outstanding business instructors and new business education teachers.  Every other year (odd years in fall) solicit nominations from junior and senior high principals of WEBIT member schools through a mailing.

  1. Receive all nomination papers
  1. Duplicate materials and distribute to committee members.
  2. Conduct committee meeting to decide on award recipients.
  3. Contact winners by phone immediately after meeting; follow up with letter outlining awards procedures and personal benefits.
  4. Notify nominators of results.
  5. Write out congratulation letters to all nominees.
  6. Notify treasurer of award winners so check can be issued ($500 for OBE winners; $200 for Lorraine Missling winner.
  7. Prepare and distribute article (and picture) to winner’s local newspaper.

6.        Give biographical material (and picture) on award recipients for Awards Program brochure to convention publication chairperson.

7.         Secure plaques and presenters at state convention.

  1. Chair to contact NBEA and NCBEA requesting nomination forms.  Submit nominees for NBEA and NCBEA awards.
  2. Inform Outstanding Business and Information Technology Educator of the Year that he/she will receive $500.  Inform the Outstanding Early Business and Information Technology Career Award winner that he/she will receive $200.
  3. Maintain a file of materials pertaining to the activities of the position, to be forwarded to the incoming awards chairperson.

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POSITION:

Student Scholarship and Convention Attendee Scholarship

ELIGIBILITY:

Current WEBIT Executive Board Member

TERM OF OFFICE:

Chair – 1 year (President-Elect assumes)

Member – 1 year (appointed by president)

RESPONSIBILITIES:

CHAIR:  Take action necessary to distribute cash student scholarship awards. Take action necessary to award and distribute Convention Attendee Scholarship. Develop a business education faculty contact at all Wisconsin public and private schools with business education training programs (contact DPI Representative for current information).  Develop a business education faculty contact at the following out-of-state colleges with business education training programs: Winona State, and Northern Michigan. The contact will select two candidates from the school.

  1. Chair to copy and distribute to committee members candidate materials prior to winter meeting.

  1. Committee selects award recipients from candidates submitted at winter meeting. Report same to board.

  1. Promote the scholarships in the WEBIT Journal, on WEBIT’s web page, and through the listserv.

  1. Notify award recipients of their selection and submit an expense voucher to WEBIT Treasurer for checks to be presented at the WEBIT State Convention each year.

  1. Notify convention chair and registration chair of the selections. Provide pictures and biographies of the recipients for inclusion in convention program.

  1. Secure and prepare appropriate certificates (framed) to be presented to the award recipients.

  1. Coordinate presentation of awards at the annual convention.

  1. Maintain a file of materials pertaining to the activities of the position, to be forwarded to the incoming student scholarship chairperson.

MEMBER:  Assist committee chair in the presentation of awards during WEBIT Convention. Assist committee chair in the general execution of committee responsibilities.

TIMELINE FOR STUDENT SCHOLARSHIP CHAIR/COMMITTEE

  1. Secure and contact faculty member from schools listed in job description to provide scholarship nominees.

Early September

  1. Send form letter to faculty contact to establish criteria and set November 1 as final date to accept nominations.

Late September

  1. Send copies of nomination materials to members of scholarship committee in order to preview all nominations before the January WEBIT Board Meeting.

December 1-5

  1. Committee meets at winter board meeting to select award recipients. Report to board on selections.

January

  1. Submit advertisement for convention Attendee Scholarship to the WEBIT Journal Editor and Webmaster for inclusion in Journal and Website.

January

  1. Notify all applicants of results by mail. Request that recipients send their pictures to the convention committee and provide students with the mailing address of convention chair. Notify convention chair of recipients. Notify treasurer of recipients' names and addresses for preparation of checks to be presented at convention and inclusion in tax reports.

Mid-January

  1. Coordinate collection of applications for the Convention Attendee Scholarships.

January-March

  1. Check to see which recipients will attend convention. Have certificates completed. Write brief introductions to be made by chair or committee member at awards luncheon at convention. Mail checks and certificates directly to recipient if not present.

Prior to convention–March

  1. Notify recipients/non-recipients of Convention Attendee Scholarships. Coordinate payment with treasurer.

March

  1. Report on selections and other pertinent information. Submit to the WEBIT President an updated and/or revised timeline for committee folder for next year, including a formal list of this year's applicants and recipients.

Convention annual meeting

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DATE OF LAST REVISION:

October 27, 2014

DATE OF BOARD APPROVAL:

November 6, 2014