HMIS Registration Form
HMIS New User Requirements:
- Complete the form below
- View all four (4) training recordings.
Links to the videos can be found on the HMIS login side bar. (
- Complete the following forms and email to HMIS@SacStepsForward.org
New User Account Request Form (
HMIS New User Agreement (
- Complete and PASS the HMIS Certification Quiz
Part 1 (
Part 2 (
HMIS VI-SPDAT Requirements:
- Complete all the steps above for HMIS New User Training
- View the training recording.
Link to the videos can be found on the HMIS login side bar. (
- Complete the following form and email to HMIS@SacStepsForward.org
VI-SPDAT User Agreement (
Work Email Address (No personal emails, please.)
Work Phone Number (No personal numbers, please.)
Name of Supervisor
Supervisor's Email Address
Name Executive Director
Executive Director's E-mail Address
Continuum of Care(CoC)
Primary Agency Name
YOLO - City of Davis
YOLO - City of West Sacramento
YOLO - City of Woodland
Yolo - CommuniCare Health Centers
YOLO - Davis Community Meals & Housing
YOLO - Downtown Streets Team
YOLO - Empower Yolo
YOLO - Fourth & Hope
YOLO - Interfaith Rotating Winter Shelter (IRWS)
YOLO - Mercy Coalition of West Sacramento
YOLO - Resources for Independent Living
YOLO - Shores of Hope
YOLO - Turning Point Community Programs
YOLO - Yolo Community Care Continuum
YOLO - Yolo County Children's Alliance
YOLO - Yolo County Health & Human Service Agency
Asian Pacific Community Counseling
Berkeley Food & Housing Project
Bishop Gallegos Maternity Home
Capital Star Community Services
City of Sacramento
Community Against Sexual Harm
Consumers Self Help Center
Cottage Housing, Inc
Department of Veterans Affairs
Dignity Health Medical Foundation
Downtown Streets Team (Sacramento)
El Hogar Community Service, Inc.
First Step Communities
Francis House Center - A Program of Next Move
Heartland Child and Family Services
La Familia Counseling Center
Lutheran Social Services (LSS)
Next Move (SAEHC)
People Assisting The Homeless (PATH)
Resources for Independent Living (Sacramento)
River Oak Center for Children
Sacramento Children's Home
Sacramento County Child Protective Services
Sacramento County Department of Behavioral Health Services (DBHS)
Sacramento County Department of Human Assistance (DHA)
Sacramento County Public Defender
Sacramento LGBT Community Center
Sacramento Self Help Housing (SSHH)
Sacramento Steps Forward
Sacramento Veterans Resource Center (SVRC)
Saint John's Program for Real Change
SHRA - Shelter Plus Care
Stanford Sierra Youth & Families
TLCS, Inc. (Hope Cooperative)
Turning Point Community Programs
UC Davis CAARE Center
Uplift Family Services
Volunteers of America (VOA)
Waking the Village
Wind Youth Services
Women Escaping A Violent Environment (WEAVE)
Other Agency not listed
If you selected "Other" for Agency, please write in your Agency's name.
(Please note, if your Agency is not in the drop down selection, it may not be in HMIS yet.)
HMIS Access Role Descriptions
Services Only: Limited viewing access in HMIS. Create Services within active program enrollments, notes, and public alerts only.
Direct Service Staff: View/Create/Edit Client records, program enrollments, services, contacts, locations, files, notes, and public alerts. Limited to viewing only of Client Assessments. (CANNOT conduct the VI-SPDAT) Access to Report Library & Data Analysis build.
Advanced Direct Service Staff: View/Create/Edit Client records, program enrollments, services, assessments, contacts, locations, files, notes, and public alerts. Access to Report Library & Data Analysis build.
Assessor Only: View/Create/Edit Client records, assessments, contacts, locations, notes, and public alerts. Limited viewing access of client records. No access to reporting features.
Read Only Rights: Limited viewing access only.
Reporting and Monitoring Only: Viewing access with access to Report Library & Data Analysis build.
Program Manager: In addition to having same access as Advanced Direct Service Staff, access to limited delete rights.
Agency Manager: In addition to having same access as Advanced Direct Service Staff, access to limited delete rights, and ability to build and SAVE Data Analysis reports. (Agencies will be limited on the number of staff that have this access role.)
What access role will you require in HMIS for your Primary Agency?
Direct Service Staff
Advanced Direct Service Staff
Read Only Rights
Reporting and Monitoring Only
Other Advance User (HMIS Admin will contact you to discuss.)
Will you require access to other agencies to perform your job duties?
Yes - Sacramento CoC CA-503
Yes - Yolo CoC CA-521
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This form was created inside of Sacramento Steps Forward.