Rocky River City School District Strategic Plan

Year 2 Update • 8/2011

Strategic Objective: Communications

Strategy: Develop guidelines, protocol and procedures to disseminate information to all students, staff, parents, alumni and community about the strategic plan, including updates on progress and status in achieving our mission.

Result #1 District staff members understand and are committed to the achievement of the mission.

Action (Completed 09-10)

  • The strategic plan was shared with the district Instructional Leadership Team, the leadership of the Rocky River Teachers’ Association and the Ohio Association of Public School Employees.  It was also presented to all certificated and support staff members.
  • All staff members were presented with an item containing the mission statement at Convocation.
  • The mission statement is displayed in all buildings, classrooms and on district letterhead and business cards.
  • Staff members were provided with a brochure detailing the components of the strategic plan.
  • Inaugural issue of online education journal, the River Educator, was launched in August 2009.  The theme was collaboration.

Action (Completed 10-11)

  • The strategic plan was presented to new staff members during orientation meetings in August.
  • The strategic plan update was posted on the district website.

Result # 2: Students understand and support the achievement of the mission.

Action (Completed 09-10)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented the strategic plan to students in an age-appropriate manner during the first week of school.
  • The strategic plan was presented to student groups, including student-board liaisons, student council, clubs and athletic teams.

Action (Completed 10-11)

  • The mission, beliefs, and strategic objectives are included in student planners and teachers presented them to students in an age-appropriate manner during the first week of school.

Result # 3:  Parents, alumni, civic leaders, and community members understand, support and work toward the accomplishment of the mission.

Action (Completed 09-10)

  • The strategic plan was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • Building administrators presented the strategic plan to parents at Open House in the fall of 2009.
  • Parents, civic leaders, and community members were presented with printed material detailing the components of the strategic plan.
  • A fall campaign was conducted for parents, civic leaders, and community members to sign up for the new email notification system.

Action (Completed 10-11)

  • The strategic plan update was presented to parent and community groups, including PTA Council and Units, Boosters, Rocky River Clergy Group, Rocky River Community Federation, Rocky River City Council, Rocky River Recreation Center, Rocky River Senior Center, Rocky River Chamber of Commerce, and League of Women Voters.
  • The strategic plan update was presented at the State of the Schools in February, 2011.
  • The strategic plan update was posted on the district website.

Result # 4: Updates on the progress and status of achieving our District’s strategic objectives are accessible to stakeholders in a variety of formats, including social media.

Action (In Progress)

  • Press releases are issued as strategies are achieved.
  • The District website is used to disseminate updates on the progress and status of achieving our strategic objectives, including social media to provide a vehicle for two-way communication about the strategic plan.
  • Digital and print publications are used to disseminate updates on the progress and status of achieving our strategic objectives, including the R Schools, Annual Report, River Educator and school bulletins.
  • The email notification system is used to disseminate updates on the progress and status of achieving our strategic objectives.

Strategic Objective: Curriculum and Co-Curriculum

Strategy: Develop systems to ensure the same expectation of excellence in all programs, curricular and co-curricular. 

Result #1: Curricula, instruction and assessments are aligned and articulated.

Action (Completed 09-10)

Course Of Study revisions:

  • Guidance K-12
  • Foreign Language 7-12
  • Technology 6-8

Course Of Study alignment and pacing:

  • Math K-8
  • Social Studies K-12

Practice alignment:

  • 3-12 writing assessments and rubrics

Action (Completed 10-11)

Course of Study revisions:

  • Fitness/Health K-12

Crosswalking from 2003 Ohio Academic Content Standards to:

  • CCSS for Math and English/Language Arts
  • 2010 Revised ODE Standards for Science and Social Studies

Result #2: Data guides instruction, appropriate to an individual’s skills, needs and developmental stages.

Action (Completed 09-10)

New staff:

  • 2 tutors at KIS for Response to Intervention data tracking and student intervention

Acquisition:

  • New laptops for district tutoring staff used to maintain and monitor student progress
  • New electronic IEP program purchased and implemented

New implementation:

  • AIMSweb data tracking and progress monitoring 6-8

Practice alignment:

  • K-5 Response to Intervention /Intervention Assistance Team data tracking

Action (Completed 10-11)

  • After school tutoring program for at-risk students implemented at Kensington Intermediate School, to include snack and transportation

Result #3: A rigorous curriculum ensures that every student is appropriately challenged and learning at his/her highest level.

Action (Completed 09-10)

New course 09-10:

  • Grade 8 Honors Science (for HS credit)

New courses of study written for 10-11:

  • Grade 9 World History Honors
  • Freshman Mentoring Program
  • Introduction to Differential Calculus and Statistics

Action (Completed 10-11)

New courses 10-11:

  • Grade 9 World History Honors
  • Freshman Mentoring Program
  • Introduction to Differential Calculus and Statistics

New courses of study written for 11-12:

  • College and Career Readiness 7 & 8
  • AP Government

Result #4: Multiple assessments provide student driven data necessary to communicate progress in each child’s growth and development.

Action (Completed 09-10)

Professional Development:

  • Formative assessment training provided to cadre of 35 district teachers

Writing Assessment:

  • Grades 3-12 district writing sample rubrics rewritten

Result #5: Rocky River students are prepared to succeed in an increasingly interconnected and competitive world.

Action (Completed 09-10)

  • Acquisition: 30 new computers in each GPS and KIS labs
  • Video streaming of WVIZ content enabled at RRHS

Action (Completed 10-11)

  • Google Apps for Educators and Students roll out


Strategic Objective: Facilities

Strategy: Provide facilities to meet our mission.

Result #1: Recommendations from the facility study for repairs and updates to district facilities are complete.

Action (Completed 2009)

  • Review and update of assessment of district facilities completed by Project and Construction Services, Inc. (PCS).  The assessment cited over $13,000,000 in repairs that are needed to maintain safe, warm, and dry facilities.  The assessment did not include additions or facility upgrades to meet the needs of 21st century learning.

Result # 2: A facilities master plan provides a blueprint for buildings that support student success.

Action (Completed 2009)

  • Burt, Hill Architects led three community engagements during the spring of 2009.  The engagements focused on the following primary topics: Academics and Technology, Athletics and Activities, and Fine Arts and Music.
  • Community telephone survey of 400 residents was conducted in early December of 2009 by Triad Research to gauge the level of community support for a bond issue to renovate and/or add new learning environments.
  • An additional community engagement was completed in January 2010 and was facilitated by Triad Research.  
  • The facilities master plan was finalized in January 2010 prior to the initiation of a bond issue.  The master plan recommended facilities that are globally competitive for all students.
  • On May 4, 2010 a 3.2 mill bond issue was approved by residents.

Result #3: District facilities meet instructional and operational technology needs for all students, faculty, staff and administrators.

Goldwood

Action (Completed 2011)

  • A portion of the existing roof was replaced during the summer of 2011.

Action (In-progress 2011)

  • A small addition to house administrative offices and a new passive security entry is being planned, along with a renovation of the existing second grade classrooms. The design of this is ongoing, with bidding scheduled to occur by April 2012.            
  • The front building of the property (formerly the Board of Education Building) is going to be razed. It was determined that renovating this building would cost significantly more than renovating Beach School, so Beach was renovated and now houses the Board of Education offices.  The hazardous materials abatement and demolition of this building will occur during the summer of 2012 with the office and entry addition to follow and be completed by the spring of 2013.      
  • Remaining areas for the complete roof replacement are scheduled to take place during the summer of 2012.    

Kensington Intermediate School:

Action (In-progress 2011)

  • The new addition, which will house the Administrative offices and the new passive security entry, will be occupied in early January 2012.              
  • The existing auditorium, which is being renovated into a new commons, will be occupied in January 2012. This space will temporarily be without new flooring because the rear of the space will not be completed until the summer of 2012, when the existing computer classroom can be moved, the dividing wall knocked down, and that space incorporated into the commons.                 
  • The existing cafeteria will be renovated into a computer classroom, tutoring spaces, and a teacher workroom after the school vacates the space in January. Work in this area will be completed by late spring 2012.                   
  • Renovation work in the remaining spaces of the building, which includes HVAC upgrades and new wall and ceiling finishes, as well as replacement of all existing roofs, will occur during the summer of 2012. 

Rocky River Middle School:

Action (Completed 2011)

  • This building is the newest in the district. WiFi, or wireless Internet connectivity for computers, was installed during the summer of 2011. 

Rocky River High School:

Action (Completed 2011)

  • The track surface was replaced during the summer of 2011.  

Action (In-progress2011)

  • Construction of the new two-story Science Wing, Music Wing and Administrative Office additions are  scheduled to be under roof before January 2012. These spaces will be ready for occupancy at the start of the 2012-13 school year.
  • Renovation of the existing locker rooms is on-going.
  • The first part of the main gym renovation will occur after basketball season and both spaces will be open by August 1, 2012. The second part of the main gym renovation (new floor, bleachers, basketball backstops, divider curtain, and painting) will take place next year, using the same time frame (between the end of basketball season and August 1, 2013. 
  • A small addition and renovation of the Wrestling Room will begin in the spring of 2012 and be complete for the start of the 2012-2013 wrestling season.
  • An addition to the bus garage will take place during the 2012-2013 school year.              
  • The existing Pirate's Cove and the south half of the existing Media Center will be renovated during the summer of 2012 into a new commons area and guidance offices. At the same time, the remaining portion of the Media Center and the existing guidance offices adjacent to it will be renovated into a new Media Center, new Media Center computer classroom, and workroom.
  • The existing computer and business classrooms will be renovated during the summer of 2012.                    
  • Once the new additions are occupied, renovations to the existing classrooms and adjoining spaces will begin. During this time, the existing science classrooms will be used as “swing space,” or classrooms for other departments as their existing classrooms are under construction. Renovations to these classrooms will include HVAC, electrical, and technology upgrades as well as new ceiling, wall, and floor finishes. This phased renovation work will be ongoing through the end of the summer of 2013.                         
  • The entry addition and renovation to the Wagar Road entrance will start in spring of 2013 and be completed for the start of the 2013-14 school year.
  • Two small additions to the existing Fieldhouse will begin in late 2012 and be completed in mid-Summer of 2013.
  • Renovation of the existing facilities areas and maintenance building will occur during the summer of 2013.  
  • Repair/replacement of existing parking and drive areas will occur during the summers of 2012 and 2013. 

Beach School/Board of Education Building:

Action (Completed 2011)

  • This renovated building was finished during the fall of 2011. It now houses the Board of Education and administrative offices.        

Result #4: A facilities master plan provides a blueprint for non-instructional buildings and services (transportation, maintenance, Beach, Wooster and Board of Education Offices).

Action (Completed 2009)

Result #5: The capital improvement plan uses federal, state, local and non-traditional funding sources.

Action (In-progress 2010-2011)

  • A Board of Education partnership is being fostered with the RRHS Science Department to provide direction on the new landscaping and rainwater detention/retention areas.

Action (Completed 2009-2010)

  • A private-public partnership replaced the public address (PA) system at the Rocky River High School stadium in the summer of 2010.  A resident offered a donation for a new PA system.  Booster clubs conducted fundraisers to add to the donation.

Action (Completed 2010-2011)

  • Ohio School Facilities Commission (OSFC) funding is not an option for the Rocky River City Schools at this time.  OSFC funding will only be available to the Rocky River Schools if the district becomes eligible for funding a full project or if the laws that govern the funds change.  At this time the Rocky River Schools OSFC eligibility rank is 595 out of 612 for funding of 2% ($279,821).
  • The Board of Education and administration are seeking private-public partnerships to address facility needs.  
  • The City of Rocky River has been approached to partner with the school district for the development of a turf sports field at Rocky River Middle School and the replacement of the all-weather track at Rocky River High School.  The Board of Education is seeking a financial contribution for the joint use partnership.
  • The Rocky River City Schools were approved for participation in the Qualified School Construction Bonds program on May 27, 2010; interest reimbursement subsides are estimated at $11,260,000 if all requirements are fulfilled by the district and the program is fully funded.
  • The District was approved to participate in the Federal Build America Bonds program.  If fully funded and all requirements are fulfilled by the district, projections for interest reimbursement are estimated at $18,000,000 over 34 years.
  • Historic Tax Credits were explored for Beach School renovations.  This program is not available for the district.
  • A letter was sent to the Cleveland Clinic seeking a partnership to develop a lecture hall facility at Rocky River High School.  


Strategic Objective: Finance

Strategy: Provide traditional and non-traditional fiscal resources to meet our mission.

Result #1: Alternative revenue streams supplement traditional funding sources for all District programs.

Action (Completed 2009-2010)

  • American Express Corporate Card program for District purchasing earns dollars ($5,400 redeemed as of May 2010 for Home Depot gift cards in order to purchase needed supplies and equipment for facilities with approximately another $2,000 accrued as of August 2010)
  • Agreement with Magnificat High School for use of our stadium field for Girls’ Soccer. District retains admission charges and the Rocky River Boosters operates concession stands and keeps the proceeds.
  • Cell tower lease agreement with AT&T that produced $30,000 in upfront rental payments (for the first two years) and will produce an additional $15,000 per year in years three –five.
  • Registration for district-hosted professional development opportunities opened to surrounding districts thus reducing PD costs for our district.

Action (Completed 2010-2011)

  • Continued utilization of the American Express Corporate Card program - An additional $4,200 worth of equivalent points redeemed for technology equipment and Home Depot gift cards as of November 2011.  This card program was converted to a direct cash rebate program in the spring of 2011 whereas the District will earn up to a 1% cash rebate on all eligible purchases.
  • Successfully secured an allocation of $11,260,000 in Qualified School Construction Bonds (QSCB’s) to be used as an integral part of the plan of finance for the $42.9M bond issue passed by the voters in May 2010.  It is anticipated that these bonds will be marketed and issued in mid-September 2010.  The federal subsidies received on these bonds, along with Build America Bonds (BAB’s) that the District iissued for the vast majority of the remaining bond authority, provided in excess of $25M in federal funding to offset a substantial portion of interest cost related to the bonds.  A portion of this $25M was also utilized to delay an operating levy for one year from fiscal 2011 to fiscal 2012 saving the average homeowner $300 in taxes the first year while keeping District programs intact.

Action (In Progress 2011)

  • Private-public partnerships and shared services are explored with outside entities.

Result #2: Operational efficiencies and cost-containment measures are instituted to optimize resources for District programs.

Action (Completed 2009-2010)

  • Contracted with a new third-party administrator to administer Section 125 employee flexible benefit plan that will save the District approximately $6,000 - $10,000 per year while providing for additional voluntary (100% employee-paid) benefits.
  • Issued $60,500 in General Obligation Notes using the unobligated portion of the bond retirement fund (i.e. internal borrowing) to purchase 60 computers to replace 8+ year old computers located at Goldwood and Kensington labs at a very minimal transaction cost and at an annual borrowing rate of only 2%.
  • Shifted significant purchasing activity to Staples for office supplies and certain instructional supplies in order to take advantage of a 10% - 20% savings in this area through the Ohio Schools Council contract.
  • Contracted with an outside consultant to review our telecommunication billings.  Realized savings of approximately $13,000 annually starting next year.
  • Entered into an electric energy purchase agreement with Duke Energy through the Ohio Schools Council group contract resulting in an approximate annual savings of $90,000.
  • Substitute coding revised to facilitate analysis of expenditures.
  • Staff attendance tracking enhanced to include professional leave.

Action (Completed 2010-2011)

  • Entered into an electric energy purchase agreement with First Energy Solutions through the Power4Schools group contract resulting in savings of over 29% vs. standard utility pricing.

Action (In Progress 2011)

  • Started the implementation of the eSchoolmall online requisitioning and purchasing web-based application in order to streamline purchasing procedures within the District and to realize hard-dollar savings on everyday purchases by utilizing group catalogue purchasing with higher frequency
  • Began a review of banking services to determine if there are additional services available that will lead to efficiencies  in processing daily/monthly transactions, provide additional security over transaction processing, provide additional investment opportunities and to ensure that our current fee structure for services is competitive.
  • Started investigating possible outsourcing opportunities for payroll processing with third-party vendors in conjunction with another school district as well as the Cuyahoga County Educational Services Center.  
  • Began the implementation of the Adaptive Planning budgeting, forecasting and reporting financial model to improve forecasting and financial reporting abilities for internal and external stakeholders.  

Result #3: The community is informed on the District’s financial status and the Ohio school finance environment.

Action (Completed 10-11)

  • Provided financial information for the Superintendent to present to the community during his annual State of the Schools update and a community meeting regarding the impact of state funding reductions that were proposed as part of the State of Ohio’s biennial budget process.
  • Prepared and released a Comprehensive Annual Financial Report for the fiscal year ending June 30, 2010.

Action (In Progress)

  • Monthly finance committee meeting updates are provided for the community on the financial inter-workings of the District.
  • Treasurer’s Office website is maintained with links to important financial documents such as the five-year financial forecast, Comprehensive Annual Financial Report and monthly financial reports that are reviewed by the Board of Education.
  • Preparation of Comprehensive Annual Financial Report for the fiscal year ending June 30, 2011


Strategic Objective: Human Resources

Strategy: Recruit, hire and retain exceptional staff and provide professional development to accomplish our mission and strategic objectives.

Result #1: The Rocky River Local Professional Development Committee researches, promotes and communicates available, pertinent professional development opportunities.

Action (Completed 09-10)

09-10 District-Offered Professional Development Opportunities:

  • 4-workshop Autism series, A Deeper Understanding
  • Tech I & Tech II Certification courses
  • Atomic Learning (online video tutorials) purchased for all district staff
  • Align, Assess, Achieve formative assessment training for 35 staff members
  • Wilson Reading System® Level I Certification earned by 11 certified staff members
  • New Teacher Transition Program opportunities for qualified staff
  • 6 District teachers obtained official SMART Technologies Certification.

Action (Completed 10-11)

10-11 District Offered Professional Development Opportunities:

  • Gifted series with Dr. Susan Rakow
  • Google Apps PD series for staff
  • Moodle PD series
  • Dyslexia PD series for special education and tutoring staff
  • 504 Legal Update for administrators, guidance counselors, psychologist and learning resource coordinators
  • Embedded IEP PD and support for P-12 special ed staff with Bobbe Miller
  • Tech I & Tech II Certification courses continue
  • Wilson Reading System® Level II Certification begun by 6 certified staff members
  • Standard training for all administrators on interview practices and protocol

Result #2: Collaborative opportunities are provided in each building during the workday.

Action (Completed 09-10)

  • Rocky River High School Professional Learning Community was expanded to 27 weekly department meetings.

Action (Completed 10-11)

  • All buildings have collaborative opportunities during the workday at least once weekly.
  • K-5 collaborative meetings reorganized to include vertical subject area meetings in addition to grade level meetings.
  • K-5 subject area representatives introduced

Result #3: Administrators research, promote and communicate available, pertinent training opportunities for non-certified employees.

Action (Completed 09-10)

  • Tech I & Tech II Certification courses
  • Atomic Learning (online video tutorials) available for non-certified staff
  • Non-certified Staff Tech Inservice on NEOEA Day
  • Non-certified Staff Adobe Acrobat Inservice
  • New website Content Management System Inservice
  • Website Inservice with company representative
  • Individual Non-certified Staff Inservices on technology (12 different sessions)
  • SMART Board training was provided for District substitute teachers.

Action (Completed 10-11)

  • Substitute Teacher Training Workshop at ESC-CC
  • Tech I and Tech II Certification courses continue
  • Google Apps, Content Management System,  and Online Facilities Use Request workshops held for secretaries.

Result #4: A comprehensive approach is in place to assure the district continues to recruit and hire exceptional employees.

Action (Completed 09-10)

  • Positions posted on District website
  • Online application process
  • Advertize in newspapers, Ohio colleges, and professional organizations
  • Three-tiered interview format used to identify top candidates
  • Hired an additional school nurse

Action (Completed 10-11)

  • Comprehensive interview PD for all district administrators on interview practices and protocol
  • Creation of new District interview protocol for certificated staff positions
  • Expansion of online application and interview warehouse, AppliTrack
  • Membership in HR professional organizations, to include NEOASPA and OMRC

Action (Completed 09-10)

Master Teacher Program (ongoing):

  • Recognition of honor given to 10 certified district staff members to date

Action (Completed 10-11)

  • Two new district staff members become Master Teachers


Strategic Objective: Technology

Strategy: Ensure availability of technology and training necessary to support achievement of our mission and strategic objectives.

Result #1: All students have equal access and opportunities to use technology.

Action (Completed 09-10)

  • New 30 iMac computer lab at Goldwood.
  • New 30 iMac computer lab at Kensington.
  • 12 year old iMacs replaced with 8 year old eMacs in Goldwood and Kensington classrooms
  • RRMS Media Center computers networked to copier, replacing old printers
  • 120 refurbished desktops deployed throughout the District

Action (Completed 10-11)

  • 84 refurbished desktops deployed in RRMS science labs
  • 26 refurbished desktops deployed in RRMS comuter lab
  • RRMS science lab probes and probeware installed
  • 4 iMacs for RRHS broadcasting lab
  • Laptop cart battery replacement (30)
  • 12 iPads deployed for special education students
  • 14 iPads deployed in elementary and high school classrooms

Action (In Progress)

  • 30 Chromebooks and computer cart - pilot program at RRMS

Result #2: A culture is established where technological literacy is expected at all levels of the organization.

Action (Completed 09-10)

  • 36 new laptops purchased for special education and other staff.
  • District license purchased for Atomic Learning (online technology video tutorials).
  • Special Services Education Module implemented and special education staff members inserviced (special education forms / reporting software)
  • Tech I and II Certification Courses offered
  • SMART technologies courses offered
  • District Web 2.0 tools implemented: Moodle, Google Apps for Education for Staff (RrApps/Staff)
  • Staff Development Needs Assessment
  • Web-based Facilities Work Request database implemented and staff trained on its use.
  • Web-based RRHS/RRMS Music database implemented and staff trained on its use.

Action (Completed 10-11)

  • Google Apps PD for parents, PTA officers and community members
  • Graduate technology classes for staff: Google Apps, Tech I & II Certification, Taking Tech to the Next Level
  • Technology curriculum revised in grades 3-8 to include Google Apps

Action (In Progress)

  • New website launched and Content Management System inservices conducted for certified and classified staff.
  • Ongoing Certified and Classified technology inservices
  • Tech I and II Certification Courses
  • More consistent use of Trouble Trakker by staff to report technology issues.
  • New certified and classified staff orientation includes technology component

Result #3: A dynamic, comprehensive infrastructure exists that supports teaching and learning.

Action (Completed 09-10)

  • Technology Audit conducted

Action (Completed 10-11)

  • Updated backup system installed
  • UPS replaced
  • FitnessGram Server installed
  • New phone system installed at new Board of Education offices
  • Google Apps for Education accounts created for students in grades 3-12
  • 10 new laptops for administrative and instructional staff
  • 12 new desktops for administrative and secretarial staff
  • 30 laptops in cart for staff development
  • Copiers networked at Goldwood and Board of Education
  • District Safety Plan Website created - accessible from administrative mobile devices

Action (In Progress)

  • Maintain a system of infrastructure support and maintenance in support of technology.
  • Provide adequate opportunities for students and staff to share data, files, research and information effectively and efficiently.
  • Develop a Data Disaster Recovery Plan