Civic Engagement Mini Grant Information
When applying for the Civic Engagement Mini Grant, there are some things worth taking into consideration. Although we would love to fund every project idea that comes to our attention, the funding that we have for service projects is limited. Therefore, although it is likely that a project will receive funding if the grant application is well-written, it is not a given. In order to increase the likelihood that you will receive funding for your project, follow some of these guidelines:
1. Budget clarity: when writing out the explanation of the amount you are requesting, be sure to clearly explain what the money is going toward. Due to limited available funding, smaller requests (up to $25-$50) are more likely to be granted than large requests. Students are encouraged to seek other sources of funding as well, such as student clubs. Funding is not guaranteed and alternative assistance from the CCE may be suggested (CCE makes copies rather than reimburse for copies made, CCE is billed for motor pool rather than reimburse for gas, etc.). For travel reimbursement please calculate mileage estimates using Google Maps or similar program to find the distance from campus, and reimbursement at the rate of .535/mile.
Good Example:$10.00 Total$3.00 for 3 rolls of wrapping paper$2.00 for glue sticks$5.00 for colored construction paper
Bad Example:$10.00 for craft supplies
2. Clear project description: Write a detailed purpose of the project. It is important for us to be able to clearly understand what the money is being requested for. Give the full, "who, what when, where, why and how."
Good Example:“Athletic Happening’s intent is to bring extra opportunities for Oregon youth who don’t have the means or the resources to participate in athletic events. Two group members would visit a middle or elementary school one week and teach the kids fundamentals in baseball, volleyball, soccer, basketball, etc. while having fun and engaging the students. The second part of the project is to raise money for sports programs that don’t have the necessary means to provide sports equipment to young athletes of Oregon.”Taken from an actual funding request.
Bad Example: We will teach sports skills to youth and fundraise to get necessary equipment for them.
3. Don’t double-up: Check with a Center for Civic Engagement Model Citizen (student worker) prior to application to find out what materials you may be able to borrow from the CCE instead of purchasing new materials. Some materials that students have borrowed in the past are markers/colored pencils, large sheets of paper, scissors, etc.
4. Permissions: Prior to beginning this process, be sure that you have checked with appropriate channels (legal, Aramark, etc.) that your project has permission to proceed.
5. Apply sooner rather than later: Funds are allocated on a first-come, first served basis each semester.
6. Reimbursement: Funds are typically disbursed through a reimbursement process (students pay up front and must have a receipt in order to be reimbursed). *Reimbursement paperwork must be submitted to the director of the CCE by December 1st for fall term expenses, February 1st for winter term expenses, and May 1st for spring term expenses. **If students do not follow through with securing reimbursement or funding by the deadline their allotment may be used for other purposes instead.
Applicants will typically be notified of their application's acceptance or decline within a week of application submission.
*Applicants accept all legal responsibility for the monetary transactions**It is your responsibility to remember the deadline. If you do not appear for reimbursement on or before this date, we will assume you no longer need reimbursement