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Summary of 2015 Q4 Goals & Deliverables for Board Review
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Functional AreaProject / Issue decriptionAction/DeliverableOwnerDue DatePriority LevelProgress / Update
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OperationsProject ReportingProject Releases page on the WikiClaudiaOctober 31st1Status & Due Date?
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ProjectsProject Review Announce Project Review Forms & Automation - Call for Volunteer support using new processClaudiaTBD1How to be Announced and promoted to Stimulate Volunteers?
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ProjectsProject Review Review Project Graduation requirements = Specifically Flagship requirement for <1 participant & review. Recommend update to BoD in December 2015ClaudiaTBD1
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Project Review Process Improvement & Documentation & AutomationProvide a portal for a more efficient way to process a Project Review of the current incubator projects.

2nd Objective to use this process for requested project graduation reviews.		Claudia, Kate, Jim,Abbas11/15/20151In progresss, reviewing the content for the project review for the incubators currently listed, Kate is currently working on the portal and work flow, Testing has to be done by Abbas, Munir and Jim to get some feedback and make any changes
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Project SupportReporting - Strategic Goals & MetricsFor BALANCE OF YEAR BoD meetings, need updated report as YTD accomplishment statement.

Coordinate content, design, production, review & distribution. Define target due dates for Draft to Board, & Go Public date		NoreenMonthly1For Nov. 4 BoD - Need report complete by Friday Oct. 30 as Pre-Reading

Current Strategic Goals: https://www.owasp.org/index.php/OWASP_Strategic_Goals

Goal October is reformated Report that is more summary than detail
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BrandingBranding guidelinesReview & recommend updates to Branding guidelines to eliminate ambiguity and provide concrete examples ofhow the logo can be portrayed and text on exactly what can be said. i.e. Disclaimer style that we do not endorse..etc.Noreen12/1/20151OWASP Branding Guidelines are available on the wiki at: https://www.owasp.org/index.php/Marketing/Resources#tab=BRAND_GUIDELINES

My review in Q1 led to some edits: https://docs.google.com/a/owasp.org/document/d/15ICzCtt1OB_uoMv0vHvFZLKFeQq3fqNDugma2N2F6L0/edit?usp=sharing

Rule #6 appears to already handle the requirement that the OWASP Brand can’t be used to imply an endorsement (I can add the word “endorse” after “advocates”)

Suggested text added to Branding Guidlines section "Statement of Non-Endorsement": https://www.owasp.org/index.php/Marketing/Resources#The_Brand_Usage_Rules
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Project Support2016 Budget BaselinePaul to forecast preliminary 2016 Budget items.
Design method to include Chapters w/>$5K budgets.
Capture input from Leadership on strategic priorities/activities		PaulQ41Sept.-Initial drafts delivered at 9/25 BoD meeting
Oct - input from 10/14 BoD meeting to be in next draft
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OutReach2016 BudgetingDesign & Implement Chapter & Project level budgetPaulQ41Held 2 GTM - Waiting for Input from Chapters
Anounce week of Nov. 2-6
Schedule GTM briefs.
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Chapter Support$500 Chapter ProgramDefine program, introduce to Chapters with criteria to receive $500 from FoundationNoreen11/20/20151* Series of October and November News Flashes completed
* 3 chapter and project leader calls completed in November completed, ecorded and posted to Google Drive (to be announced in Dec NewsFlash)
* Additional open Slack sessions and private, one-on-ones with four leaders completed
* Plan outlined for 2016 to increase all chapters with <$500 allocations to $500 as of January (automatic notification triggered by change in balance); Email to owasp-leaders to indicate that the balance for all previously <$500 chapters and projects been updated; additional January calls to discuss what you can use the funds for; Ongoing one on one or Slack conversations.
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Chapter Support2014 Tax FilingComplete 2014 US Tax filing by Nov. 15Paul / VirtualQ41US - Final work in progress, on track for BoD review early Nov.
EU - Qtrly Tax & VAT filing have been completed through Sept. Significant cost increase with KPMG, Virtual & Others compared to EU "volunteer' Accountant. Filings done Country by Country.
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OperationsRackSpace Contract
Update Contract, get refundPaul-AlisonQ31Oct - Contract pending.....Refund appliced for. Almost DONE.
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OperationsHire Project Editor/WriterDefine process, Submit RFP, Interview, SelectTBDQ41
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Project & Chapter SupportWiki AssessmentRFP for Assessment of wiki effectivenessNoreen
Others?		Q41
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OWASP VZWNeed 2 Board membersID and install 2 new Board members for OWASP EU VZW to replace Eoin & SebaPaul / BoDQ4 - Jan.1
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EVENTS Mgmt2016 Resource NeedCalculate how much time for Events management is needed for Global Appsecs, as well as LATAM, AppSec China, and other Regional events. Determine how much additional resouce, if any is needed and when. LauraQ41Need to assess if travel to LATAM is needed by Laura and impact on other projects support. If more resource needed, what skill level and when.....assuming travel to LATAM.
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Chapter Support
Project Task Force Reporting
Produce monthly report that focuses on accomplishments that support the strategic goal of "Mature the OWASP Project Platform"

Project Activities; then Project Releases posted on Wiki		ClaudiaMonthly1.5In progress - collecting data from projects, onboarding new volunteers and working on clean up of the incubator projects that are not complete.
Project Releases - Due in November
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Chapter SupportAudit FixitsImplement recommended changes from 2013 Audit. Partner with Tom P & Paul on policy issues as needed.Paul / VirtualQ3 & Q41.5In progress - some have already been implemented, others I am working on with Tom P
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OperationsPerformance ReviewsImplement Staff Performance reviews, including self-assessment, peer-assessment then Manager/Leadership assessmentPaulQ41.5Nov. 16 - Dec. 4 Self Assessment, Peer Review & Manager Review
Dec. 9 - Recommendations to Board
Dec.14-18 Results to Staff
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OperationsMember RecruitingDefine recruiting & renewal program. Outline key steps & timeline, incentives & communication to stimulate renewal.KellyTBD2Shared work - Kelly & Paul. No changes to current program until after election process.
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OperationsCoordinate 'NewsFlash' and Connector DistributionClaudia & Noreen & Kate to sync and ensure communication is being received by Chapter and Project Leaders on the OWASP Leader ListNoreenMonthly2Resolved-NewsFlash is internal; Connector is external & public.
NewsFlash = 1st half of month; Connector end of month distribution. Issues with Mailman still being researched to determine quality and currency of Leader lists.
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Events Mgmt2016 BudgetingUpdate QB Acct. system with new Categories for better ReportingPaul / VirtualQ42
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FinanceInternal Funds TransferDefine Process for Internal Funds Transfer. Chapter donations to other OWASP programs. Example = WIA fundingAlisonOctober3Oct.12-Now bundled with 11 Funding proposals & implementation
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FinanceAcademic ProgramRevamp of Academic Support Program
Define Goal & key steps. 		Kate / NoreenTBD3Is this Kate, or Noreen or Shared work? NW: I am working on the communications. Kate set up the form and it is currently working nicely.
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FinanceWIKI Cleanup-PagesSchedule planning call. Coordinate first work efforts. Recruit volunteers and report on accomplishmentsNoreen / CommunityQ43Oct.12 - Planning meetings held. Call for volunteers ongoing
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OperationsWIKI Overall RedesignIs a Wiki ReDesign needed and are there volunteers to help define and manage?Noreen / CommunityQ43Oct.5 - Planning meeting held. Gather input, no consensus at this time.
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OperationsLegal CounselSeek Advice on Bylaws & Compliance officer issues with MembershipPaulDONE4Complete - Update provided to BoD, Oct. 12
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Operations2016 USA AppSecDefine & Select Location & hosting ChapterLauraDONE4
Review Contract from Marriott. Make decision on Marriott or Hyatt.
Paul to sign contract based on Laura decision.
On-going. Research in final stage on venue fitting better calendar schedule. Washington Dec, in late Sept or October.
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OperationsBoard Election ProcessManage to current timeline.KellyDONEDONE
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OperationsResource Needs 2016propose new resource needs: Events and general Intern
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