NCVPS Checklist for Schools

 

Prior to the First Day of Class

[ ] Check out the NCVPS calendar. Our start and end dates may be different than your schools.

[ ] Update your contact information in the registration system.

[ ] Sign up for the NCVPS e-lert, our weekly (or as needed) email update.

SUMMER SCHOOL - Students must have a school or district contact for summer.  It is imperative that students know who to contact at the school or district level during summer school.  If there is a new ELA for summer, be sure that all enrolled students have that person’s contact information.

[ ] Inform students of the time commitment. 

Summer School:  3-5 hours of work each day (depending on the course), Monday through Friday. You must have daily access to the Internet for the duration of summer school.  There are no exceptions made for students who attend camps or go on vacations where they do not have access to the Internet.  

Fall and spring block courses:  90 minutes of work each day (depending on the course), Monday through Friday.

Yearlong courses: 50-60 minutes of work each day (depending on the course), Monday through Friday.

Weekends: That’s right! Just like in traditional school, students may have homework over the weekend. We don’t have any due dates on weekends, but students may need to study for a test, read your novel, or work on a project.  

 

[ ] Ensure students have their own email accounts. Please do not use your email to register students or you will receive many forum responses in your inbox. 

[ ] Give your students their usernames and passwords before classes begin.  NCVPS does not send passwords to students. Usernames and passwords can be found in enrollment reports and grade reports.   

[ ] Sends students to our Student Resource Center.

[ ] Print and give students the NCVPS Student Start-Up Guide and NCVPS Student Success Guide.

[ ] Make sure that student computers meets our tech requirements.  Students will not be successful in their online course if their computers do not meet these basic technical requirements. If students are taking their online course from home, be sure that their home computers meet these requirements, too.

[ ] Advise your students to go through either the Canvas orientation before classes begin.  Find directions for our orientations here.

[ ] Confirm that your students are enrolled in the course and not waitlisted.  If students are waitlisted, they may get into the course if new sections are opened OR if other students enrolled in the course withdraw from the course.  No students will move off the waitlist after the 10th day of a course.   

[ ] Visit the NCVPS website and Support page for help.

[ ] Contact the Virtual Support Center for help when you need it.  Your ticket will be resolved by a Support Center technician or escalated to the appropriate staff member.  


[ ] Be aware of
course prerequisites.

[ ] Check the materials requirement for courses. Our AP courses require a textbook. Other courses may need software or hardware like headphones and a microphone (if one isn’t built into the computer).

 

[ ] School and district technology must check URL list.  Click here to see our URL list for courses.

[ ] Use NCVPS Course Codes.  Be sure that your data managers use the NCVPS course codes. Course codes can be found in all enrollment reports and grade reports.

[ ] Data managers will find the NCVPS SAR Data for Teachers in the NCVPS enrollment reports and grade reports.  
   

1st Day of Class


[ ] Ensure students can log in and access course. Students should follow the printed Student Start-Up Guide.
   

4th Day of Class  

 

[ ] Download the Day 3 Student Status (No-Show) Report in the NCVPS registration system. This report is an early warning notice that identifies students who have not logged into their courses by Day 3.  Make contact with the parents and students who have not logged in.  Determine the next steps for them.  If you confirm that the student is not going to take the course, please drop them from the course in the registration system.  This will help other students move off the waitlist.

5th Day of Class for Summer School Only

[ ] Last day to add students into summer courses.  During the fall and spring semesters, schools can enroll until the tenth day of class, but during the summer session, the last day to enroll is the fifth day of class due to fast-pace of summer. Please be aware that students who enroll late are expected to make up all of the work that they missed.  Late additions will typically need extra support from the school to catch up. 

8th Day of Class

[ ] Download the Day-7 Student Status from the NCVPS registration system.  It is the last warning notice that identifies students who have not logged into their courses by Day 7.  Make contact with the parents and students who have not logged in.  Determine the next steps for them.  If you confirm that the student is not going to take the course, please drop them from the course in the registration system.  This will help other students move off the waitlist.

 10th Day of Class 

[ ] Last day to add students into courses.  Please be aware that students who enroll late are expected to make up all of the work that they missed.  Late additions will typically need extra support from the school to catch up.

[ ] The last day for a student to drop a course(s) without penalty.  Remember that the teacher cannot drop the student.  The ELA must drop the student in the registration system.   

State Testing

[ ] Be sure your testing coordinator is aware of any students you have enrolled in EOC, CTE, or NCFE courses with NCVPS. Your school when need to test those students. NCVPS teachers will review and accept work up to the last day of class. Try to schedule state testing for your NCVPS students close to our last day of class.  

Last Day of Class

[ ] Be sure students are aware that this is the last day they can access their courses.

  

Final Grades Posted 

[ ] See the calendar for exact date: http://www.ncvps.org/courses/calendars/

[ ] Check the Reports section in the registration system for grades. 

[ ] Record final grades into PowerSchool.

Graduating Seniors 

[ ] ELAs may contact teachers early for grades for graduating seniors.  Teachers can only accommodate this request for graduating seniors.

Throughout the Semester

[ ] Track student progress. NCVPS posts progress reports every two weeks in the registration system (every week during summer).

 

Interventions for Low-Performing or At-Risk Students

[ ]  If you have students who are low-performing, under-performing, or at-risk for any reason, NCVPS has a number of intervention strategies for districts and school to follow.