Exeter Township School District

200 Elm Street

Reading, PA 19606

One-To-One Computer Initiative Student & Parent Handbook

Table of Contents 

Our Vision

Objectives        

Student’s Technology  Rights and Responsibilities

   Insurance and Liability

   Unpaid Fees

Ownership and Repairs        

   Repair Submittal Process

Student Computer Distribution Process 

Student Responsibilities        

Students will

Consequences        

Students may not use network resources to        

    Prohibited Actions        

Student Use

E-Mail        

Web Cams        

Listening to Music        

Gaming

Student Use in the Cafeteria

    Procedures for online assessment

    Use of Google Account and  Learning Management System

            Student Printer Use        

Student Access and Monitoring         

Student Responsibilities for Computer Care

     Care of Computer at Home        

Traveling To and From School        

Cleaning the computer        

Lockers

Loaning and Borrowing

Appendix A – Laptop User Agreement

Our Vision:

The Exeter Township School District is committed to ensuring students reach their full potential for learning.    Appropriate technology resources support this objective in many ways, and both teachers and school administrators endeavor to provide technology resources for students in order to accommodate meaningful and effective learning experiences.   Such is the case with student use of computers in the classroom.   Use of a computer to research information, create products, or complete assignments is routinely accomplished throughout The Exeter School District in labs, libraries, and classrooms.

Widespread use of mobile technology and developments in the consumer markets have made personal, wireless technology affordable and highly effective as learning tools in education.   The availability of free, open-source digital resources that provide customizable content, current information and collaboration opportunities are leading districts across our state and the nation to employ personal computers in instruction.  Providing each student with a laptop is commonly referred to as a one-to-one (1:1) initiative; this initiative is increasingly becoming the preferred method of computer configuration for schools.


Objectives:

The Exeter Township School District’s 1:1 computer initiative will integrate technology in the classroom to :


Student’s Technology Rights and Responsibilities:  

Technology Obligations:

Just as students are required to use classroom textbooks, print material, lab equipment, and other instructional resources, all students will need the laptops to be successful and prepared participants in our school.  Students may not opt out of the program.   Students who have a medical necessity or IEP requirement for alternative equipment will be assigned an appropriate device.  

As part of The Exeter Township School District’s 1:1 Initiative, all students must sign a Laptop Use Agreement.  This agreement verifies that all students have read and understood the Acceptable Use Policy (District Policy 815 http://www.exeter.k12.pa.us/Page/444), the 1:1 Handbook, and understands the responsibility and liability with the new information specific to the checkout of equipment for the 1:1 Initiative.   By signing this Laptop Use Agreement, students and parents agree to use all School District equipment in a safe and ethical manner.  The equipment subject to this agreement includes but is not limited to:  


Insurance and Liability:

Each student that is classified as a 9th-12th grade student and attends the SHS will be assigned a Chromebook to participate in the 1:1 technology program and is required to choose one of the two options below.  

Option 1: No fee, first time incident responsible for cost of repair up to $50, second incident cost of repair up to $100, third incident cost of repair or replacement not to exceed $275. 

Participation Costs:

Students participating in the 1:1 program will not have any upfront fees. If damage occurs to the equipment, the district will charge a deductible to cover the repair costs.

Deductible fee scale (per school year):

1st Accidental Damage Claim:  $50.00 or cost of repair whichever is less.
2nd Accidental Damage Claim: $100.00 or cost of repair whichever is less.
3rd Accidental Damage Claim: Full cost of repair up to full cost of machine replacement cost of $275.00.

Misuse, Neglect, or Intentional Damage will result in full cost of repair or replacement (see exclusions below)

Coverage:                                                                         

  1. Damage: Pays for damage to the laptop on school property, or at another location such as at home.
  2. Accidental Damage: Pays for accidental damage caused by liquid spills, drops, falls, and collisions. An accident will be determined by administration.
  3. Theft: Pays for loss or damage of laptop due to non-negligence theft; the claim requires an official copy of the police report.
  4. Fire: Pays for loss or damage of the laptop due to fire; the claim must be accompanied by an official fire report from the investigating authority.
  5. Vandalism: Pays for damage caused by vandalism.                
  6. Natural Disasters: Pays for loss caused by natural disasters.

                                

Exclusions:                        

Negligent, Dishonest, Fraudulent, Intentional or Criminal Acts. Examples include, but not limited to:                

  1. Lying or misrepresenting information on the damage reporting form.
  2. Not carrying the laptop in the district-provided case.
  3. Not reporting damages on time. (within 7 business days of damage occur)
  4. Loss or misplaced hardware.

Option 2: Insurance cost of $10 per year per laptop that covers up to a total of two  incidents per school year.  Additional incident will be assessed at the actual value of the repair cost.   Insurance covers laptop and power cord.

        

Participation Costs:

Students participating in the 1:1 program will be assessed a $10 per year insurance fee. If damage occurs to the equipment, the district will cover the cost of the repair for up to two incidents per school year.

Additional Accidental Damage Claim: Full-cost of repair not to exceed the full-cost of machine replacement of $275.00.

Note: this is per school year including summer (August to August).    

Misuse, Neglect, or Intentional Damage will result in full cost of repair or replacement (see exclusions below)

Coverage:                                                                         

  1. Damage: Pays for damage to the laptop on school property, or at another location such as at home.
  2. Accidental Damage: Pays for accidental damage caused by liquid spills, drops, falls, and collisions. An accident will be determined by administration.
  3. Theft: Pays for loss or damage of laptop due to non-negligence theft; the claim requires an official copy of the police report.
  4. Fire: Pays for loss or damage of the laptop due to fire; the claim must be accompanied by an official fire report from the investigating authority.
  5. Vandalism: Pays for damage caused by vandalism.                
  6. Natural Disasters: Pays for loss caused by natural disasters.

                                

Exclusions:                        

Negligent, Dishonest, Fraudulent, Intentional or Criminal Acts. Examples include, but not limited to:                

  1. Lying or misrepresenting information on the damage reporting form.
  2. Not carrying the laptop in the district-provided case.
  3. Not reporting damages on time. (within 7 business days of damage occur)
  4. Lost or misplaced hardware.

Unpaid Fees:

All unpaid fees will be remain on the student's obligation list and and may restrict access to school services and records.  Seniors will not be permitted to participate in graduation ceremonies until all fees are paid.  



Replacement Cost List

Item

Picture

Cost

Student Chromebook

Up to $275.00

  Genuine AC Adapter

 

NOTE: All adapter replacements must go through the IT department or the warranty will be void

Up to
$40.00


Case

$15.00

 
  Mobile Access Point

$70.00

Ownership and Repairs:

Students are expected to take care of their equipment and use due diligence when using and moving their equipment.   All equipment is the property of Exeter Township School District and must be returned upon graduation or withdrawal or removal from any Exeter Township School District building.   Any equipment that is not returned within 3 days of withdrawing or being removed from any Exeter Township School District school will be considered stolen and appropriate legal actions will take place.  

Repair Submittal Process:
Student Computer Distribution Process:

Before the equipment is distributed, students and parents must do the following:

Please note: The protective sleeve and charger for the device are the possessions of the Exeter Township School District.  Students will receive a laptop with a label which has the computer name, district information, and serial number.     

Student Responsibilities:  

The Exeter Township School District’s 1:1 Initiative provides all students with equal access/opportunities to learn new information and enrich learning experiences in and outside the classroom.  While technology can provide new and exciting learning experiences for all students, it is important that students understand their responsibilities and use all technology in a safe and ethical manner in order to maintain the privilege of using the computer and/or other electronic devices in the District.  

The following information outlines how students will use technology in a safe and ethical manner (as outlined in the technology agreements), as well as information on behaviors that would be considered unacceptable and in violation of our technology agreement.  

These rules apply to the use of the District’s network resources while on or off campus.   

Students will:  

  1. http://www.copyright.gov/ 
  2. http://creativecommons.org/licenses/

Consequences:

Students may not use network resources and assigned equipment while in or out of school to:  

Prohibited Actions  

Students are prohibited from:

Student Use in the Classroom:  

Students need to take their computer to class each day.  It is the student's responsibility to charge their computers at home each night and bring their devices fully charged each morning.   Students should consider the charging of laptops to be a nightly “homework” assignment.  Teachers will be designing many of their lessons and classroom based on students having access to their computer.  Students will be required to have their laptops with them and ready for all classes.    

E-Mail  

E-mail is to be used for educational purposes.   Students may only use their District-provided Google email account to communicate with teachers/staff.  The use of email for non-educational purposes by any student during instructional time may result in a disciplinary referral that will be referred to school administration.  

Web Cams  

Each computer is equipped with a camera that has the capability of capturing still images and video.  These cameras are to be used for educational purposes only.  If a student is caught using these applications inappropriately disciplinary action may be enforced by the administration.  The district does not have the ability to remotely access the webcams.

Listening to Music  


Gaming  

At School: Online gaming is not allowed during school hours unless specified for an instructional purpose by the teacher.  

At Home:  Students are not allowed to install gaming software on their computer.  Online gaming is subject to household rules and policies.  

Student Use in the Cafeteria

Procedures for Online Assessment   

Students may be required to take assessments online through multiple methods.  All applications have been selected to perform as optimal as possible.  Students are expected to come prepared with a fully charged and functing Chreombook the day of the assessment.   If there are issues with online assessments, the teacher will need to be notified prior to the student leaving the room.

Use and Creation of Student Google Apps for Education Accounts
All students are assigned a Google Apps for Education account (GAFE) which give access to the Chromebook, a variety of Google Products, and Gmail. Google accounts are to be used for academic purposes and should be used in accordance with the acceptable use policy.   District email is not to be used for personal communication. GAFE Information: https://www.google.com/edu/products/productivity-tools/ 

Student Guidelines:

This district creates a managed Google account for each student.  More information about student privacy and these accounts can be found here https://www.google.com/edu/trust/.  

The Electronic Frontier Foundation has additional information about protecting student privacy.
Guide to Google Account Privacy Setting for Students:
https://www.eff.org/deeplinks/2015/11/guide-google-account-privacy-settings-students 
Privacy Badger pop-up blocker :
https://www.eff.org/privacybadger

Use of  Schoology (Learning Management System) and Third Party Sites

The district has also purcahsed Schoology to be used as the central virtual learning management tool.  Students will automatically be added to their classes in this system and will be able to complete assignments using this portal.

In completeing assignments students may use third party sites and software.  Attached is a list of these sites along with the Terms of Service and Privacy Policy of each site.  By agreeing to the Student Device acceptance policy student/parent/guardian are giving permission for an account to be created or for students to login to these services using their Google Credentials.  If there are any questions or concerns about a product please contact the building principal or the Exeter Township SD Technology Department.  List of approved 3rd Party Sites: https://goo.gl/dga0xs

Student Printer Use  


We encourage the use of collaborative sharing tools, such as Google Drive/Google Classroom/Schoology to submit assignments/schoolwork to teachers.

Student Access and Monitoring:  

The computer is the property of the school, and the school has the right to search the computer at any time.   

The District’s filter allows the district to block websites which are inappropriate for students on and off school district property.  When not at school, students can access the Internet if Internet access is available to them in their home or other locations.  The district’s filter will continue to filter content in locations outside the school district.  

Students who access inappropriate sites during the school day or are accessing sites not related to the class they are in will face disciplinary action from the teacher and/or administration.  Additionally, students accessing inappropriate materials on their district-owned equipment outside of school will be subject to disciplinary actions.    

All internet traffic is filtered in the District and on student devices to ensure the safety of our students. However, it is important to note that no filtering solution is 100% effective 100% of the time.   If an inappropriate site is accessed by accident, the student must notify the teacher immediately.   Additionally, we ask that parents and teachers work with technology staff to provide feedback on the success/failure of the filtering system.  Educating students to behave ethically and safely online must be a cooperative effort between parents, teachers and district staff.  While using the equipment at home it is the sole responsibility of the parent/guardian to properly monitor and guide their son or daughter on proper use and access of internet sites and resources.  We encourage parents to establish clear guidelines for use of equipment at home.  It is the student’s responsibility to follow rules and procedures for internet usage as set up by his or her household. The following are some sites that have recommendation for parents and students to safely use the internet.

Student Responsibilities for Computer Care

Care of Computer at Home  

When students are at home, they should care for the computer in the following ways:

 
Traveling To and From School  

Cleaning the computer  

Use a soft, dry, lint free cloth (microfiber is recommended) when cleaning the computer.  Never use cleaning products containing acetone or ammonia.

Lockers  

Loaning and Borrowing