Monster Rock Orchestra 2017 Vendor Agreement
The Monster Rock Orchestra (MRO) combines hit music, an incredible orchestra and awesome lasers into an award-winning entertainment act, appearing at Garden Square on Friday, August 18th, 2017. The MRO is a MonstrARTity Creative Community production.

Agreement between MonstrARTity Creative Community (“Producer”) and Vendor ("Applicant") for:

Monster Rock Orchestra 2017 (“Event”)
Event Date: Friday, August 18, 2017

Event Information
LOAD-IN: 4 PM on Event Date. All vehicles must be offsite by 3:30 PM. Vendors are permitted to start selling at 4:00 PM.

LOAD-OUT: 11 PM on Event Date. All vehicles must be offsite by 11:59 PM. Vendors must stop selling at 10:45 PM.

Event Location: Garden Square, Brampton

Vendor Fee: Please contact vendors@MonsterRockOrchestra.com for more info. *
After contacting our Vendor Coordinator and confirming the vendor fee, you may proceed with the Vendor Agreement form.
Your answer
Vendor Contact Information
Applicant *
(Contact name)
Your answer
Business name *
Your answer
Business address *
Your answer
Telephone *
Your answer
Fax
Your answer
Email *
Your answer
Will you be bringing your own branded 10'x10' tent? *
If yes, Applicant agrees they MUST bring their own tent-weights.
Vendor Goods
What kind of goods will you be providing? *
(If you are a food goods vendor, you MUST answer the next question)
FOOD GOOD VENDORS: What is the nature of your vending?
Describe the goods you will be vending. *
Please be as specific as possible.
Your answer
What specific items, requiring electricity, will you be plugging in? *
Please be as specific as possible. We STRONGLY suggest vendors use a 15 amp circuit. Vendors must notify us if they require something other than 15 amps, so we may try to accommodate.
Your answer
Applicant agrees they are NOT permitted to offer free samples during Event. *
Vendor Agreement Terms
Applicant requests reservation of a vendor booth at:

Event on Event Dates from Load-In to Load-Out at Event Location.

There are a limited number of booths available at Event and booths will be allocated at the sole discretion of Producer.

Included in your vendor fee is the following:

Food Vendors: One 10'x10' tent + four tables + two chairs
Market Vendors: One 10'x10' tent + two tables + two chairs
Display Vendors: One 10'x10' tent + two tables + two chairs

A certified cheque, cash, PayPal or Interac payment payable to "MonstrARTity" is required along with application. Applicant agrees that their booking of a vendor space will be confirmed only after full payment is made to MonstrARTity. All payments are non-refundable regardless of weather (rain or shine) on Event Date(s) once application has been accepted.

Applicant agrees a $200 deposit must be made to Producer to secure their booth at Event. This deposit will be fully refunded immediately ON THE CONDITION THAT Applicant is off-site by 11:45 PM on the day of Load-out.

Applicants acknowledges that they must have a business license to sell at Event. Applicant confirms they are willing to immediately produce proof of their business license if requested.

Applicants requesting to reserve a booth as a Food Vendor agrees they must also separately complete the City of Toronto's Public Health Special Event Temporary Food Establishment Vendor Package (http://www1.toronto.ca/City%20Of%20Toronto/Toronto%20Public%20Health/Healthy%20Environment/DineSafe/Files/pdf/V/vendor_package%20AODA.pdf) to be considered for a space at Monster Rock Orchestra.

Special Event Temporary Food Establishment Vendor Package MUST be emailed to vendors@MonsterRockOrchestra.com or printed and faxed as per the number at the bottom of this form by MONDAY, APRIL 25, 2017.

Applicant acknowledges Producer reserves the right to remove any vendor from Event who fails to abide by any part of this agreement and Applicant hereby waives any right and all claims for damages or compensation by reason of Producer exercising this right.

If Event is delayed or prevented in whole or in part, for any reason, including, but not limited to, acts of God, fire, floods, storms, accident, illness, strike, lockout or other labour-management dispute, or any other cause beyond the control of the parties, neither party shall be subject to any liability, loss or damages of any kind.

Applicant understands that although Producer intends to exercise its best effort to market and advertise the event, the number of visitors to the event or at any booth/display is not guaranteed and Producer will not be held liable for any compensation whether monetary or otherwise for lack of attendance at the event.

Producer and Applicant will each look to its own insurance for recovery of any loss. Producer and Applicant release one another from such claims. Applicant waives any right of recovery of insured claims by anyone claiming through them, by way of subrogation or otherwise, including their respective insurers. This waiver remains effective despite Applicant’s failure to obtain insurance.

Applicant agrees to provide Producer a Certificate of Standard CGL Insurance naming "MonstrARTity Creative Community" as an Additional Insured with provision for 30 days notice of cancellation to the Insured.

Applicant shall, both during and following the Terms of this Agreement, save harmless and fully indemnify the Producer and its officials, officers, employees, agents, representatives, contractors, successors and assigns from and against any loss of, or damage to, property, personal injury or death, or any other losses, actions, claims, causes of action, damages, both direct or indirect, and such other costs and expenses, howsoever and whatsoever incurred, suffered or sustained by the Applicant, its employees, servants, agents, contractors, retained performers, invitees or affiliated participants, during Event.

This Agreement shall be effective only after confirmation from Producer and will expire and be fully terminated at 11:59 PM on the day of Load-out (the “Termination Date”).

Confirm below your FULL PAYMENT amount (Full Payment = Vendor Fee + $200 deposit) as discussed with Producer or Vendor Coordinator. *
If you have NOT confirmed your Vendor Fee, please contact vendors@MonsterRockOrchestra.com for further instruction.
Your answer
Submission Terms
EVENT HAS A LIMITED NUMBER OF VENDOR SPACES AND SPACES WILL BE CONFIRMED ONLY AFTER FULL PAYMENT IS MADE TO MONSTRARTITY. VENDOR SPACES WILL BE ALLOTTED ON THE EVENT DAY. SHARING OF VENDOR SPACES IS NOT PERMITTED.


APPLICANT'S SUBMISSION OF THIS AGREEMENT SHALL CONSTITUTE APPLICANT'S ACCEPTANCE OF AND AGREEMENT TO ABIDE BY ALL PROVISIONS. AGREEMENT TERMS ARE SUBJECT TO CHANGE.

PLEASE PRINT A COPY OF THIS FORM FOR YOUR RECORDS.

IF YOU PREFER TO PRINT AND FAX THIS FORM, SEND TO
FAX: 1-208-247-1244

Applicant name *
Your answer
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