Student: Accessing PDF and MS Office Files in Moodle ISU  Moodle ISU


There are a variety of file types that you may encounter when using Moodle ISU.

This guide will help you to:

How do I view and print a PDF document?

(All the screenshots are of Firefox version 11.)  Note: PDF stands for Portable Document Format.

To view a PDF document:

  1. Click on the link to the file.
  1. If you have Adobe Acrobat already on your computer, clicking the link will automatically load the file for viewing.
  2. If you do not currently have Acrobat reader, you can download it for free from the following website:

To save a PDF file while viewing it:

  1. Click on the download icon in the upper right hand corner.

                download button.jpg

  1. Click on the save file option and then click ok.

save option.jpg

Note: Some browsers will use the Adobe Acrobat toolbar in the bottom right hand corner. This toolbar will appear if you hover your mouse generally over the bottom right hand corner of the page.

other browser save.jpg

To print a PDF document:

  1. Click on the Print Icon in the upper right hand corner.

print option.jpg

Note: Some Browsers will have the Print Icon on the Adobe Acrobat toolbar.  

print other browser.jpg

Opening Microsoft Files from Moodle ISU using Firefox

To open a Microsoft file in Moodle ISU:

  1. Click on the file.
  2. Select either the Open with option or the Save file option.
  1. If you select Open with, the respective Microsoft application (Word, PowerPoint, & Excel) should automatically launch along with the file (if you have the application installed).
  2. If you select Save File, Firefox will either save the file in a predefined folder (default is the Downloads) or you will be prompted with a dialog box asking you to browse for the location in which you want the file to be saved.

  1. Click OK.

Note: If you do not have Microsoft Office, you can open the file with open source application like Open Office. To download Open Office, see Open Office.

Note: If for some reason the file does not appear to open, you can Click the download button in the upper right hand corner of the web browser.

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  1. To open the file, Double click on the file name (or right click).
  2. Select Open Containing Folder.


Downloading to a Different Location

To download a file to a different location in your disk:

  1. Select Save File.
  2. Click OK.

Note: Clicking on OK brings up the file type dialogue box, which allows you to select a location or folder in your drive and save file.

Accessing your Downloaded Folder

To access the folder where you have downloaded the file:

  1. Click the download button in the upper right hand corner.
  2. Right click the folder icon.
  3. Click Open Containing Folder.


Changing the Default Download

If you want to change the default Downloads folder to another location:

  1. Press the Alt key on your keyboard.
  1. This should show the menu bar in Firefox.
  1. Select Tools.
  2. From the list, Select Options.

ALT button.jpg

  1. Select Save files to.
  2. Click Browse to select the new folder.
  3. Click OK to save settings.
  1. The files will saved to the new folder automatically.

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Opening Microsoft 2002/2003 Files

There are three ways to open a file in a Microsoft application like Word, PowerPoint, and Excel.

To open a file:

  1. Double click directly on the Word, PowerPoint, or Excel file.
  1. Open a Microsoft application.
  1. Click the open folder icon located in the toolbar.
  1. Open a Microsoft application.
  1. Click File.
  2. Select Open (or use the keyboard shortcut Ctrl+O).

Saving Microsoft 2002/2003 Files

There are two ways to save a file once you open a Microsoft application.

To save a file:

  1. Click on the disk icon located in the toolbar.
  2. Click File.
  1. Select Save (keyboard shortcut Ctrl+S).

Opening Microsoft 2007/2010/2013 Files

Like Microsoft 2002/2003, you can open files by double-clicking them.

Also, you can open a file once you have a Microsoft application open.

To open a file:

  1. Click on the circular Office button located on the upper-left side of the application.
  2. Select Open.

Saving Microsoft 2007/2010/2013 Files

In Office 2007, Microsoft has introduced new file formats for saving files (docx, pptx, and xlsx). However, it is recommended that the files be saved in the formats that are compatible with previous editions of Microsoft applications (doc, ppt, and xls) instead of the new file formats. Otherwise, others will have to download an update in order to view 2007 or newer documents (Microsoft Download Center.).

To save a file that is compatible with previous editions of the Microsoft applications:

  1. Click the Office button located on the on the upper-left side of the application.
  2. Select Save As.
  3. Select Word 97-2003 Document.

If you have any additional technology questions, contact the IT Service Desk at 282-HELP (4357).  For questions about your course in Moodle please contact your instructor.

This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.