End of Semester Checklist  Moodle ISU


Faculty are responsible for backing up their own course materials at the end of each semester. It is recommended that the gradebook and course content are both retained.  

This guide will help you to understand:                

Exporting your Moodle ISU Gradebook

Your Moodle ISU gradebook can be exported to a file and saved to your computer or another secure archive system.  Gradebooks in Moodle are not part of the course backup process and need to be archived separately from your course. If you are required to keep grades beyond one year as indicated in the Archive Policies, export your gradebook. For information on exporting your gradebook see Gradebook: Exporting to a File.

Backing up Course Content

Step 1: Clean up course files

Resources and other content that will not be used in future classes should be deleted prior to course backup.  The maximum course file size that can be backed up is 500 MB. If media files such as video and pictures have been saved in the course files, an error message may appear regarding course file size.

Step 2: Create a backup to transfer content to another semester

Each semester you should create a backup of your course. This backup can then be used to restore content in a future term. Creating a backup for each term is helpful as each term has different holidays and the summer term is shorter. For more information see the Backing up Moodle 1.9 Course Data and Backing up Moodle ISU Course Data.

End of Term Course Availability        

Courses will be made unavailable to students one week after the end of the term.  Courses are removed from the server four weeks after the start of the same term the following year. This is to give time for instructors to import content from previous terms into the current term.  See the Archive Policy for more information.

Courses with Multimedia Content

Video and Media Files

Video files and large audio files should be placed on the ISU Media server, not uploaded to your Moodle ISU  course. For assistance in moving video files to the ISU Media server, please contact the ITRC or complete the Video Project Request Online Form.

Encoded Classes

The link for encoded classes will be saved in your course backup; however, the encoded class files will be deleted according to the ITRC Archive Policies.  To request that encoded classes be retained past the retention dates, please complete the Archive Exemption Request Online Form.

Narrated PowerPoint Presentations

Narrated PowerPoint Presentations can be created using a variety of tools.  We are constantly on the lookout for technologies to support learning, are easy to use, remain usable over time, and work well with Moodle. As we find more options we will make the information available.  The following options are currently supported by the ITRC:

ALERT: SlideRocket expires December 2013. Please contact the ITRC if you need assistance backing up your content or finding another narrated PowerPoint solution.

Course Evaluations

Instructors can utilize Moodle ISU for end of semester course evaluations. Please see the Course Evaluations page for more information on this process and contact your department.

This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.