Gradebook: Using the Gradebook Moodle ISU
 Introduction

All student grades for a course can be tracked in the gradebook. All graded activities created on the front page of your course are automatically added to your gradebook. Other grades can be manually entered by creating individual grade items.

This is a general overview of the Gradebook. For specific help on setting up your Gradebook,  contact ITRC.

This guide will help you to:

Access Your Gradebook

To access your Gradebook from the homepage of your course:

  1. In the Administration block, Click Grades.

Edit settings.JPG

Hide Your Gradebook

There are two ways that you can hide grades from students.  First you can hide the gradebook link in the course settings. Second you can hide individual grades/categories within the gradebook.

To hide the Gradebook link:

  1. On the homepage of your course, Locate the Administration block.
  2. Click Edit settings.

Edit settings.JPG

  1. Locate the Appearance section.
  2. Under the Show gradebook to students dropdown menu, Select No.

no.jpg

  1. Scroll to the bottom of the page.
  2. Click Save changes.

Save.JPG

To hide/unhide individual grades:

  1. In the Administration block, Click Grades.

Edit settings.JPG

  1. In the Grader report, Turn editing on.

Turn editing on.JPG

  1. Locate the student and assignment you wish to hide.
  2. Click the gear icon above the grade given box.

Grade.JPG

  1. In the Edit grade section, Check the box next to Hidden.

Hidden.JPG

Note: You can also set a Hidden until timeline by Checking the Enable box and setting the dates.

  1. Scroll to the bottom of the page.
  2. Click Save changes.

Save.JPG

To Hide Category Grades:

 

  1. In the Administration block, Click Grades.
  2. In the Grader report, Turn editing on.
  3. Locate the category you wish to hide.
  4. Click the gear icon in category name box.

Category control.JPG

  1. In the Category total section, Check the box next to Hidden.

Cat total.JPG

  1. Scroll to the bottom of the page.
  2. Click Save changes.

-OR-

  1. In the Administration block, Click Grades.
  2. Click the Categories and items tab.

Categories and items.JPG

  1. Locate the category you wish to hide.
  2. In the Actions column, Click the eyeball icon.

Category.JPG

  1. Scroll to the bottom of the page.
  2. Click Save changes.

Save changes.JPG

Navigate in the Gradebook

There are two ways to navigate to the different pages in the gradebook.

Tabs at the top of the page allow you to navigate to the different pages and reports.

These same pages can accessed in the Administration block on the left of the page under the Grade Administration option.

Description of Gradebook pages

The gradebook has several different pages and reports available.  They are:

Note:  Currently scales do not calculate into the course total.

View Student Grades With The Grader Report

You can use the grader report to view the grades for your students. It is the default view you see when you access the gradebook.  All graded activities on your course homepage, such as quizzes or assignments, are automatically added into the gradebook. You can also manually create grade items for things like participation or in class presentations.  The grader report screen will also allow you to manually enter grades if needed.  

You can determine which grades are displayed when you look at the grader report.  Changing this setting will not affect how the students see the gradebook. Each section has a small icon immediately to the right of its name. Clicking this will cycle through three display modes for that category.

To change the display mode:

  1. Locate the square icon next to the category of which you want to change the view style.
  2. Click on the icon to change the view style.

Note: The icon will change based the view option.

 Aggregates Only - Category total column only  

 Grades Only - without the category totals column

 Full View - grades and the aggregates (the totals column for the category)          

Adding a Category

Grade categories are helpful in organizing the gradebook and establishing weights to follow your syllabus.

To add a grade category:

  1. Navigate to the Categories and items Simple View.
  2. Scroll to the bottom of the page.
  3. Click Add category.

Add cat.JPG

Grade Category

  1. Type the name of your new category in the Category Name field.
  2. Select your desired aggregation type from the Aggregation dropdown menu.

Note: For detailed information on aggregation types, visit http://docs.moodle.org/27/en/Category_aggregation

Note: For help with aggregation please contact the ITRC.

Category Total

  1. Select how you want this item to be graded from the Grade Type dropdown menu.
  1. Value is the default grading method.
  2. Scales and Text are not counted in the gradebook calculations.
  3. None will prevent any grade from being entered.
  1. Type the maximum grade for the item in the Maximum Grade field.
  2. Type the minimum grade for the item in the Minimum Grade field.

Parent Category

  1. Select a category in the Grade Category dropdown menu.

Note:  This will only be an option if you have categories created in your course

  1. Click on the Save Changes button.

Adding a Grade Item

Grade items can be added on the Categories and Items page. On the Categories and Items page you can also move items, create categories and set the calculation method.  

.

simple full.JPG

To add a grade item:

  1. Click  Categories and items.
  2. Click  Simple View.

  1. Scroll to the bottom of the page.
  2. Click Add a grade item.

Add cat.JPG

  1. Type the name of the grade item in the Item Name field.
  2. Select how you want this item to be graded from the Grade type dropdown menu.
  1. Value is the default grading method. Scales and Text are not counted in the gradebook calculations. None will prevent any grade from being entered.
  2. If you selected Scales in the previous step, Select the desired scale from the Scale dropdown menu.
  1. Type the maximum grade for the item in the Maximum grade field.
  2. Type the minimum grade for the item in the Minimum grade field.
  3. Select a category in the Grade category dropdown menu.
  1. This will only be an option if you have categories created in your course.
  1. Click Save Changes.

Note: For help with the advanced settings on this page, contact ITRC.

Add Extra Credit

Although some gradebook aggregation methods may not allow for extra credit, in general it is possible to add extra credit to your course grades.  If you wish to add extra credit you will need to consider how you want the extra credit to affect the grades.  Should it affect the overall gradebook, a specific category, or a specific activity?  Once you have determined how the extra credit should be calculated, contact ITRC (282-5880, itrc@isu.edu) for personalized help.

Moving Grade Items and Categories

Grade items and Categories can be moved within the Categories and items tab.

To move a Grade item or Category:

  1. Go to the Categories and items page.
  2. Locate the Actions Column.

  1. Click on the Move Icon (It looks like two arrows, pointing down and up) for the Grade Item or Category you want to move.

  1. Click on the Empty Box corresponding to the position where you would like your grade item or category to appear.

Note: Moving a Category will also move all grade items contained in that category.

Setting Aggregation Methods

Moodle ISU provides a variety of aggregation methods.

For help with aggregation methods, contact ITRC.

For detailed information about aggregation methods, visit http://docs.moodle.org/27/en/Category_aggregation

To set the aggregation method:

  1. Go to the Categories and items page.
  2. Locate the Aggregation column.

  1. Select your desired aggregation method from the dropdown menu.
  2. Scroll to the bottom of the page.
  3. Click Save Changes.

Note:  You can set the aggregation method for the entire course or a specific category.

Overriding and Removing Overrides on Student Grades

Overridden grades are grades that have been manually changed in the  gradebook by the grader.  Overridden grades will appear with an orange highlight in the Grader report to allow the grader to keep track of what grades have been changed.

To override a student grade:

  1. Navigate to the Grader Report view.
  2. Click on the Turn Editing On button in the upper right of the screen.
  3. Locate the Grade Item you want to override.
  4. Type the desired grade in the Blank Box for that grade item.

Note: The ITRC strongly advises against overriding category or course totals.

  1. When you are finished entering grades, Scroll to the bottom of the screen.
  2. Click Update.

To remove an override on a student’s grade:

  1. Navigate to the Grader report view
  2. Click Turn editing on in the upper right of the screen
  3. Locate the Grade item from which you wish to remove an override.
  4. Click the Edit grade icon in the upper right corner of the grade item.

  1. Uncheck the Overridden check box.

  1. Click Save changes at the bottom of the page.

Viewing Student Grades in The User Report

You can view an individual student’s grades with the User report. This will display the grades exactly as the student sees them unless the grade has been hidden from the students.  If at any time you finda discrepancy between a student’s grades and your gradebook, contact ITRC.

  1. There are two ways to access the user report:
  1. From the Grader report, Click User report.

  1. Or from the Administration block, Click User report.

  1. In the dropdown menu in the top right of the window, Select the student whose grades you want to view.

user report.jpg

Note: You can select All users to view all of the students’ grade reports, one after the other.

Note:  If you have grades hidden in your course, they may appear on the user report in a lighter text color than the rest of the grade items. Anything grayed out is hidden from the students.

Modifying the User Report

To change how your students see their grades:

  1. At the top of the Grader Report page, Click the Settings tab.

  1. You can also access the settings of the gradebook from the Administration block by Clicking Course grade settings.

GRADE SETTINGS.JPG

  1. This will take you to the Gradebook Settings page.

  1. Locate the User Report block.
  2. Select either Show or Hide to control whether or not students will see the corresponding items.
  3. Select the number of decimal points to include in the grade in the Range decimal points dropdown menu.
  4. Choose how you want students to see or not see hidden grade items in the Show hidden items dropdown menu.
  1. Show hidden - Hidden grade item names are shown but student grades are hidden.
  2. Only hidden until - Grade items with a "hide until" date set are hidden completely until the set date, after which the whole item is shown.
  3. Do not show - Hidden grade items are completely hidden.
  1. Choose how hidden grade items affect category and course totals.
  1. If hidden items are excluded, the total will be different to the total seen by the teacher in the grader report, since the teacher always sees totals calculated from all items, hidden or unhidden.
  1. If hidden items are included, students may be able to calculate the hidden items.
  1. Click Save Changes.

Note: Default settings are indicated.

Note: For help with advanced settings, contact ITRC.

Setting Gradebook Preferences

This page determines how you see the gradebook.

To select your preferences:

  1. Go to the Gradebook.
  2. Select the My Preferences tab.

  1. Scroll to the General block.

  1. Choose if you want Quick Grading available with the Quick grading dropdown menu.
  1. A text input box appears for each grade, allowing many grades to be edited at the same time.
  1. Changes are saved and highlighted when the update button is clicked.
  1. Choose if you want the Quick Feedback function on or off with the Show quick feedback dropdown menu.
  1. A feedback text input box with a dotted border appears for each grade, allowing the feedback for many grades to be edited at the same time.
  1. Changes are saved and highlighted when the update button is clicked.
  1. Type the number of students you want displayed per page.
  2. Choose whether you want your course total and category totals displayed before or after the grade items with the Aggregate position dropdown menu.

Note: Aggregate position will only be displayed if Show more... has been clicked.

  1. The Enable AJAX option should be left to “No”.
  2. Click  Save Changes.

For more information, visit http://docs.moodle.org/27/en/Gradebook

For help with using any other functions of the Gradebook, contact ITRC.


This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.