Gradebook: Using the Gradebook Moodle ISU
 Introduction

All student grades for a course can be tracked in the gradebook. All graded activities created on the front page of your course are automatically added to your gradebook.  Other grades can be manually entered by creating individual grade items.

This is a general overview of the gradebook.  For specific help on setting up your gradebook, please contact the ITRC.

This guide will help you to:

Accessing Your Gradebook

To access your gradebook from the homepage of your course:

  1. In the Administration block, Click on the Grades option.

Navigating the Gradebook

There are two ways to navigate to the different views in the gradebook.

Tabs at the top of the page also allow you to navigate to the different views and reports.

These same views may be accessed in the Administration block on the left of the page under the Grade Administration option.

Viewing Student Grades With The Grader Report

You can use the grader report to view the grades for your students. It is the default view you will see when you access the gradebook.  All Moodle ISU activities on your course homepage that are graded, such as quizzes or assignments, are automatically added into the gradebook. You can also manually create grade items for things like participation or in class presentations.  The grader report screen will allow you to enter grades if needed.  

To Change Which Grades Are Displayed

Each section has a small icon immediately to the right of its name. Clicking this will cycle through these display modes for that category. To change the display mode:

  1. Locate the icon next to the category you want to change the view style to.
  2. Click on the icon to change the view style

*

Grades Only - without the category totals column

*

Aggregates Only - Category total column only

*

Full View - grades and the aggregates (the totals column for the category)

                

Adding a Grade Item

Grade items are added in the Categories and Items view. In the Categories and Items view you can move items, create categories and set the calculation method.  

The Simple View gives you a general overview of the basics.  

The Full View gives you the complete view of your gradebook.  Many of these settings can also be accessed in the individual item and category settings. For help with advanced options please contact the ITRC.

To add a grade item:

  1. Click on Categories and Items
  2. Click on Simple View

  1. Scroll to the bottom of the page.
  2. Click on the Add a Grade Item button.

  1. Type  the name of the grade item in the Item Name field.
  2. Select how you want this item to be graded from the Grade Type dropdown menu.
  1. If you selected Scales in the previous step, Select the desired scale from the Scale dropdown menu .
  2. Type the maximum grade for the item in the Maximum Grade field.
  3. Type the minimum grade for the item in the Minimum Grade field.
  4. Select a category in the Grade Category dropdown menu.
  1. Click on the Save Changes button.

Note: For help with the advanced settings on this page please contact the ITRC.

Adding a Category

Grade Categories are added in the Categories and Items view.

To add a grade category:

  1. Navigate to the Categories and Items Simple View
  2. Scroll to the bottom of the page
  3. Click on the Add Category button

Grade Category

  1. Type the name of your new category in the Category Name field.
  2. Select your desired aggregation type from the Aggregation dropdown menu.

Category Total

  1. Select how you want this item to be graded from the Grade Type dropdown menu.
  1. Type the maximum grade for the item in the Maximum Grade field.
  2. Type the minimum grade for the item in the Minimum Grade field.

Parent Category

  1. Select a category in the Grade Category dropdown menu.

Note:  This will only be an option if you have categories created in your course

  1. Click on the Save Changes button

Moving Grade Items and Categories

Moving grade items and categories can be moved in the Categories and Items view

To move a Grade Item or Category:

  1. Navigate to the Categories and Items Simple View.
  2. Locate the Actions Column.

  1. Under the Actions Column corresponding to the Grade Item or Category you want to move Click on the Move Icon (It looks like two arrows, pointing down and up).

  1. Click on the Empty Box corresponding to the position in your gradebook that you want for your grade item or category.

Note: Moving a Category will also move all grade items contained in that category.

Setting Calculation Method

Moodle ISU 2 provides a variety of calculation methods.

For help with calculation methods please contact the ITRC

For detailed information about calculation methods please visit http://docs.moodle.org/25/en/Category_aggregation

To set the calculation method:

  1. Navigate to the Categories and Items Simple View.
  2. Locate the Aggregation column.

  1. In the Aggregation column corresponding to either your entire course or a specific category, Select your desired calculation method from the Dropdown Menu.
  2. Click on Save Changes button

Overriding and Un-Overriding Student Grades

All items graded within Moodle (such as quizzes and assignments) will automatically populate to the gradebook with the appropriate grade. Items that are created manually, or that Moodle does not grade will be left blank. Overridden grades are grades that have been manually changed in the gradebook by the grader.  Overridden grades will appear with an orange highlight in the Grader Report to allow the grader to keep track of what grades have been changed.

To override a student grade:

  1. Navigate to the Grader Report view.
  2. Click on the Turn Editing On button in the upper right of the screen.
  3. Locate the Grade Item you want to override.
  4. Type the desired grade in the Blank Box for that grade item.

Note: The ITRC strongly advises against overriding category or course totals.

  1. When you are finished entering grades Scroll to the bottom of the screen and Click on the Update button.

 

To Un-Override a Student grade:

  1. Navigate to the Grader Report view
  2. Click on the Turn Editing On button in the upper right of the screen
  3. Locate the Grade Item you want to un-override

  1. Click on the Edit Grade Icon in the upper right corner of the grade item.
  2. Uncheck the Overridden check box.

  1. Click on the Save Changes button

Viewing an Individual Student’s Grades with The User Report

You can view an individual student’s grades with the User Report. This will display the grades exactly as the student sees them with one exception. If you have hidden grade items you will see these items in their appropriate position greyed out. If at any time you find a discrepancy between a student’s grades and your gradebook please contact the ITRC.

  1. There are multiple ways to access the grader report:
  1. From the Grader Report, Click on User Report.

b.        Or from the Administration Tab, Click the arrow left of Grade Administration and Click User Report.

  1. Click the Dropdown menu in the top right of the window to select the student’s grades you want to view.

Note: You can also select All users to view all of the students’ grade reports, one after the other.

Note:  If you have grades hidden in your course they may appear on the user report in a lighter text color than the rest of the grade items.  Anything grayed out is hidden from the students.

Modifying the User Report

To change how your students see their grades:

  1. At the top of the Grader Report page, Click the Settings Tab.

  1. This will take you to the Gradebook Settings page.

  1. Locate the User Report block.
  2. Select either Show or Hide to control whether or not students will see the corresponding items.
  3. Select the number of decimal points to include in the grade in the Range Decimal Points dropdown menu
  4. Choose how you want students to see or not see hidden grade items in the Show Hidden Items dropdown menu.
  1. Choose how hidden grade items affect category and course totals
  1. Click on the Save Changes button.

Note: Default settings are indicated.

Note: For help with advanced settings please contact the ITRC.

Setting Gradebook Preferences

The My preferences tab allows you to customize how your Grader Report is displayed. It is important to note that the options in this tab only affect the way that you see the Gradebook, as opposed to the Settings tab that affects how everyone views the Gradebook. The defaults that are selected are the options that most people use. For help with the other settings please contact the ITRC.

  1. In the Administration block, Click on the Grades option.
  2. Select the My Preferences tab.

  1. Scroll to the General block.

  1. Choose if you want Quick Grading available with the Quick Grading dropdown menu
  1. Choose if you want the Quick Feedback function on or off with the Show Quick Feedback dropdown menu.
  1. Type the number of students you want displayed per page
  2. Choose whether you want your course total and category totals displayed before or after the grade items with the Aggregate Position dropdown menu.

Note: Aggregate position will only be displayed if Show More... has been clicked.

  1. The Enable AJAX option should be left to “No”.
  2. Click on the Save Changes button.

For more information please visit http://docs.moodle.org/25/en/Gradebook

For help with using any other functions of the Gradebook please contact the ITRC.


This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.