Gradebook: Using the Gradebook Moodle ISU
 

Introduction

All student grades for a course can be tracked in the gradebook. All graded activities created on the front page of your course are automatically added to your gradebook. Other grades can be manually entered by creating individual grade items.

This is a general overview of the Gradebook. For specific help on setting up your Gradebook,  contact the ITRC - (208)-282-5880 or email itrc@isu.edu. .

This guide will help you to:

Access Your Gradebook

To access your Gradebook from the homepage of your course:

  1. In the Administration block, Click Grades.

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Hide Your Gradebook

There are two ways that you can hide grades from students.  First you can hide the gradebook link in the course settings. Second you can hide individual grades/categories within the gradebook.

Note: Hiding quiz grades is controlled separately in the Review options section of the quiz settings. To hide quiz grades, see the Review options section of Quiz: Step 2: Creating Quizzes in Moodle ISU.

To hide the Gradebook link:

  1. On the homepage of your course, Locate the Administration block.
  2. Click Edit settings.

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  1. Locate the Appearance section.

  1. Under the Show gradebook to students dropdown menu, Select No.

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  1. Scroll to the bottom of the page.
  2. Click Save changes.

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To hide/unhide individual grades:

  1. In the Administration block, Click Grades.

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  1. In the Grader report, Turn editing on.

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  1. Locate the student and assignment you wish to hide.
  2. Click the gear icon above the grade given box.

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  1. In the Edit grade section, Check the box next to Hidden.

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Note: You can also set a Hidden until timeline by Checking the Enable box and setting the dates.

  1. Scroll to the bottom of the page.
  2. Click Save changes.

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To hide category grades:

  1. In the Administration block, Click Grades.
  2. In the Grader report, Turn editing on.
  3. Locate the category you wish to hide.
  4. Click the gear icon in category name box.

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  1. In the Category total section, Check the box next to Hidden.

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  1. Scroll to the bottom of the page.
  2. Click Save changes.

-OR-

  1. In the Administration block, Click Grades.
  2. In the dropdown menu below the Turn editing on button, Select Categories and items from the Setup section.

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  1. Locate the category you wish to hide.
  2. In the Actions column, Click the arrow next to Edit.

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  1. Scroll to the bottom of the page.
  2. Click Save changes.

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Navigate in the Gradebook

There are two ways to move through the gradebook:

  1. Dropdown menu -  this is located beneath the Turn edit on/off button.

  1. You can access all of the pages the gradebook offers.

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  1. Administration block - You can access the same features via the Administration block as you can with the dropdown menu.

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Description of Gradebook pages

The gradebook has several different pages and reports available.  They are:

Note:  Currently, scales do not calculate into the course total.

Note: New in Moodle 2.8, letter grade boundaries can now be decimal numbers.

View Student Grades With The Grader Report

You can use the grader report to view the grades for your students. It is the default view you see when you access the gradebook.  All graded activities on your course homepage, such as quizzes or assignments, are automatically added into the gradebook. You can also manually create grade items for things like participation or in class presentations.  The grader report screen will also allow you to manually enter grades if needed.  

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You can determine which grades are displayed when you look at the grader report.  Changing this setting will not affect how the students see the gradebook. Each section has a small icon immediately to the right of its name. Clicking this will cycle through three display modes for that category.

To change the display mode:

  1. Locate the square icon next to the category of which you want to change the view style.
  2. Click on the icon to change the view style.

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Note: The icon will change based the view option.

 Aggregates Only - Category total column only  

 Grades Only - Without the category totals column

 Full View - Grades and the aggregates (the totals column for the category)          

Adding a Category

Grade categories are helpful in organizing the gradebook and establishing weights to follow your syllabus.

To add a grade category:

  1. Navigate to Categories and items.
  2. Scroll to the bottom of the page.
  3. Click Add category.

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Grade Category

  1. Type the name of your new category in the Category name field.
  2. Select your desired aggregation type from the Aggregation dropdown menu.

Note: For detailed information on aggregation types, visit Grade Aggregation.

Note: For help with aggregation, contact ITRC - (208)-282-5880 or email itrc@isu.edu. .

  1. Click Show more for the remainder of the options available.

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  1. Decide whether or not you wish to keep the Exclude empty grades box checked.
  1. Empty grades are grades that are missing from the gradebook possibly from assignments or quizzes that have not yet been completed.
  2. If you decide to uncheck the box, the empty grades will be counted as minimal grades.
  1. For example: a zero for an an assignment with a grade from 0-5.
  1. You can also select whether or not to Drop the lowest grades from this category.
  1. You can choose how many of the items in the category to drop by typing in a number greater than zero.

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Category Total

  1. Select how you want this item to be graded from the Grade type dropdown menu.
  1. Value is the default grading method.
  2. Scales and Text are not counted in the gradebook calculations.
  3. None will prevent any grade from being entered.

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Note: Scale will be only be available if the Grade type you selected was the Scale.

  1. Type the maximum grade for the item in the Maximum grade field.
  2. Check whether or not you wish to have the Category total hidden for the duration of the course.
  1. This can be changed at a later date if so desired.
  2. In the Show more menu, you can set a Hidden until time by Checking the Enable box and setting the date and time.
  1. Check whether or not you wish to have the Category total locked.
  1. If checked, grades will no longer be automatically be updated by the activity(s) of the category.
  2. In the Show more menu, you set a Locked after time by Checking the Enable box and setting the date and time.
  1. Click Show more for the remainder of the options available for the Category total.

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  1. Choose whether or not you would like to supply a Category total name.
  2. Item info - You can Choose whether or not to include a description.
  3. ID number - This provides an identification of the activity(s) for grade calculation purposes.
  1. The ID number can be set in the gradebook, but only edited in the Activity settings page.
  1. You can Set a Grade to pass.
  1. Grade to pass determines the minimum grade to pass used in activity and course completions.
  2. The grades will be highlighted in the gradebook:
  1. Pass - Green
  2. Fail - Red
  1. You can Select the Grade display type from the dropdown menu.
  1. The type will be visible to both graders and students in the user reports.
  2. There are three types available:
  1. Real - These are the actual grades.
  2. Percentage
  3. Letter - Letters are used to represent a range of grades.
  1. Overall decimal points - this setting determines how many decimal point values will be shown with the grade.
  1. For example: 97.2 or 97.29.

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Parent Category

  1. Check whether or not you would like the Parent category to be Weight adjusted.
  1. If enabled, the grade item’s weight will be prevented from automatically adjusting.
  1. Weight will only be available if you have checked the Weight adjusted box.
  1. You’ll determine a value to weight the item(s) in the category.
  1. Choose a Parent Category to nestle the new category under.
  1. For example - you can have a Parent Category of Assignments and nestle this category under it if it’s related.

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  1. Scroll to the bottom of the page.
  2. Click Save changes.

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Add a Grade Item

Grade items can be added on the Categories and items page. On the Categories and items page, you can also move items, create categories and set the calculation method.  

To add a grade item:

  1. Navigate to Categories and items.
  2. Scroll to the bottom of the page.
  1. Click Add grade item.

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  1. Type the name of the grade item in the Item name field.
  2. Select how you want this item to be graded from the Grade type dropdown menu.
  1. Value is the default grading method.
  2. Scales and Text are not counted in the gradebook calculations.
  3. None will prevent any grade from being entered.

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Note: If you selected Scales in the previous step, Select the desired scale from the Scale dropdown menu.

  1. Type the maximum grade for the item in the Maximum grade field.
  2. Check whether or not the item will be hidden.
  1. This can be changed at any time.
  2. In the Show more menu, you can Select a Hidden until date by Enabling the box and setting the dates and times.
  1. Check whether or not the item will be locked.
  1. This means that grades will not be automatically updated by the activity.
  2. In the Show more menu, you can Select a Locked after date by Enabling the box and setting the dates and times.
  1. Click Show more for the remainder of the available options.

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  1. You can Choose whether or not to include Item info.
  1. This is a description of the item in question.
  1. You can Choose to have an ID number.
  1. The ID number can be set in the gradebook, but only edited in the Activity settings page.
  1. You can Set a Grade to pass.
  1. Grade to pass determines the minimum grade to pass used in activity and course completions.
  2. The grades will be highlighted in the gradebook:
  1. Pass - Green
  2. Fail - Red
  1. You can Select the Grade display type from the dropdown menu.
  1. The type will be visible to both graders and students in the user reports.
  2. There are three types available:
  1. Real - These are the actual grades.
  2. Percentage
  3. Letter - Letters are used to represent a range of grades.
  1. Overall decimal points - this setting determines how many decimal point values will be shown with the grade.
  1. For example: 97.2 or 97.29.

Note: For help with the advanced settings on this page, contact ITRC - (208)-282-5880 or email itrc@isu.edu.  - (208)-282-5880 or email itrc@isu.edu.

Parent Category

  1. Check whether or not you would like the Parent category to be Weight adjusted.
  1. If enabled, the grade item’s weight will be prevented from automatically adjusting.
  1. Weight will only be available if you have checked the Weight adjusted box.
  1. You’ll determine a value to weight the item(s) in the category.
  1. Choose a Parent Category to nestle the new category under.
  1. For example - you can have a Parent Category of Assignments and nestle this category under it if it’s related.

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  1. Scroll to the bottom of the page.
  2. Click Save changes.

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Add Extra Credit

Although some gradebook aggregation methods may not allow for extra credit, in general it is possible to add extra credit to your course grades.  If you wish to add extra credit you will need to consider how you want the extra credit to affect the grades.  Should it affect the overall gradebook, a specific category, or a specific activity?  Once you have determined how the extra credit should be calculated, contact ITRC - (208)-282-5880 or email itrc@isu.edu.  (282-5880, itrc@isu.edu) for personalized help.

Moving Grade Items and Categories

Grade items and Categories can be moved within the Categories and items tab.

To move a grade item or category:

  1. Go to the Categories and items page.
  2. Locate the category or item you wish to move.
  1. Click the Move icon in front of the name of the item/category.

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  1. Click the empty box corresponding to the position where you would like your grade item or category to appear.

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Note: Moving a Category will also move all grade items contained in that category.

Setting Aggregation Methods

Moodle ISU provides a variety of aggregation methods.

For help with aggregation methods, contact ITRC - (208)-282-5880 or email itrc@isu.edu. .

For detailed information about aggregation methods, see Category aggregration.

To set the aggregation method:

  1. Go to the Categories and items page.
  2. Locate the category you wish to aggregate.

Note:  You can set the aggregation method for the entire course or a specific category.

  1. In the Actions column, Click the arrow next to Edit.
  2. From the dropdown menu, Select Edit settings.

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  1. In the Grade category section, Select the Aggregation type from the dropdown menu.
  1. Mean of grades - The sum of all the grades divided by the total number of grades
  2. Median of grades - The middle grade when the grades are lined up by size.
  3. Lowest grade
  4. Highest grade
  5. Mode of grades - The grade that occurs the most frequently
  6. Natural - The sum of all grade values scaled by a weight

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Note: For additional assistance in choosing the best aggregation method for you, contact ITRC - (208)-282-5880 or email itrc@isu.edu. .

  1. Scroll to the bottom of the page.
  2. Click Save changes.

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Overriding and Removing Overrides on Student Grades

Overridden grades are grades that have been manually changed in the  gradebook by the grader.  Overridden grades will appear with an orange highlight in the Grader report to allow the grader to keep track of what grades have been changed.

To override a student grade:

  1. Navigate to the Grader report view.
  2. Click  Turn editing on in the upper right of the screen.
  3. Locate the Grade item you want to override.
  4. Type the desired grade in the blank box for that grade item.

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Note: ITRC strongly advises against overriding category or course totals.

  1. When you are finished entering grades, Scroll to the bottom of the screen.
  2. Click Save changes.

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To remove an override on a student’s grade:

  1. Navigate to the Grader report view.
  2. Turn editing on in the upper right of the screen.
  3. Locate the Grade item from which you wish to remove an override.
  1. Click the Edit grade icon in the upper right corner of the grade item.

  1. Uncheck the Overridden check box.

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  1. Click Save changes at the bottom of the page.

Viewing Student Grades in The User Report

You can view an individual student’s grades with the User report. This will display the grades exactly as the student sees them unless the grade has been hidden from the students.  

If, at any time you find a discrepancy between a student’s grades and your gradebook, contact ITRC - (208)-282-5880 or email itrc@isu.edu. .

  1. There are two ways to access the user report:
  1. From the dropdown menu below the Turn editing on button, Select User report.

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b.        From the Administration block, Click User report.

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  1. In the dropdown menu in the top right of the window, Select the student whose grades you want to view.

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Note: You can select All users to view all of the students’ grade reports, one after the other.

Note:  If you have grades hidden in your course, they may appear on the user report in a lighter text color than the rest of the grade items. Anything grayed out is hidden from the students.

Modifying the User Report

To change how your students see their grades:

  1. From the dropdown menu below the Turn editing on button, Select Course grade settings.

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  1. You can also access the settings of the gradebook from the Administration block by Clicking Setup and Selecting Course grade settings.

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  1. Locate the User report section.
  1. Select either Show or Hide to control whether or not students will see the corresponding items.
  1. Default settings are indicated.
  1. Select the number of decimal points to include in the grade in the Range decimal points dropdown menu.
  2. Choose how you want students to see or not see hidden grade items in the Show hidden items dropdown menu.
  1. Show hidden - Hidden grade item names are shown but student grades are hidden.
  2. Only hidden until - Grade items with a "hidden until" date set are hidden completely until the set date, after which the whole item is shown.
  3. Do not show - Hidden grade items are completely hidden.
  1. Choose how hidden grade items affect category and course totals in the Hide totals if they contain hidden items dropdown menu.
  1. If hidden items are excluded, the total will be different to the total seen by the teacher in the grader report, since the teacher always sees totals calculated from all items, hidden or unhidden.
  2. If hidden items are included, students may be able to calculate the hidden items.
  1. Click Save Changes.

Note: For help with advanced settings, contact ITRC - (208)-282-5880 or email itrc@isu.edu. .

Setting Gradebook Preferences

This page determines how you see the gradebook.

To select your preferences:

  1. Go to the Gradebook.
  2. From the dropdown menu below the Turn editing on button, Select My preferences: Grader report.

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  1. Scroll to the General section.

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  1. Choose if you want Quick grading available with the Quick grading dropdown menu.
  1. A text input box appears for each grade, allowing many grades to be edited at the same time.
  2. Changes are saved and highlighted when the update button is clicked.
  1. Choose if you want the Quick feedback function on or off with the Show quick feedback dropdown menu.
  1. A feedback text input box with a dotted border appears for each grade, allowing the feedback for many grades to be edited at the same time.
  2. Changes are saved and highlighted when the update button is clicked.
  1. Type the number of students you want displayed per page.
  2. Choose if you want active enrollments only to be shown in the Show only active enrollments dropdown menu.
  3. Click Show more for the remainder of the available options.
  4. Choose whether you want your course total and category totals displayed before or after the grade items with the Aggregate position dropdown menu.
  5. The Enable AJAX option should be left to “No”.
  1. If you feel this needs to be changed, contact ITRC - (208)-282-5880 or email itrc@isu.edu.  before doing so.
  1. Click Save Changes.

For more information, visit Gradebook.

For help with using any other functions of the Gradebook, contact ITRC - (208)-282-5880 or email itrc@isu.edu.


This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.