Workshop: The Submission Phase  Moodle ISU


During the Submission phase, students will submit their work according to the instructions and criteria established in the Setup phase and instructors will allocate the submissions for peer review.  Before moving to the Submission phase, please make sure all the settings are correct. There are many options in creating a workshop.

If you have any questions about the workshop, contact ITRC for additional assistance.

This guide will help you to:

You will want to see the additional Workshop guides for more information about each phase.

Moving to the Submission Phase

Once you move to the Submission phase, students will be able to begin submitting their work. If you have set access controls during the Setup phase, submissions will be limited to those dates. If you would like to set a submission window, you can do that in the Access controls section of the workshop settings.

See Workshop: The Setup Phase for more information. Please, make sure that all the settings are correct before moving to the Submission phase.

In the Submission phase, when students click on the name of the workshop, they will see the Workshop planner with a list of the tasks they need to complete and reminders of submission due dates (if you have set a due date). During the Submission phase, students are able to edit their submissions.

Note:  The workshop MUST be in the Submission phase for students to submit their work (even if you have set a submission window using the Access controls section within the settings).

In order to move to the Submission phase you will do the following:

  1. Click on the name of the Workshop.
  2. Click the light bulb next to the Submission phase title to begin the phase.


  1. Click Continue to move to the Submission phase.


Update Instructions for Assessment

The first task in the Submission phase is to Provide instructions for assessment. These instructions were created in the Setup phase, however you can modify them at this point if necessary. There are several ways to access the Instructions for assessment.

To access the Instructions for assessment:

  1. Click on the name of the workshop.
  2. In the Submission phase, Click Provide instructions for assessment.
  3. In the Administration block, Click Edit settings.

Edit settings.jpg

  1. Scroll down to the Assessment settings section.
  2. In the Instructions for assessment text area, Type the instructions the students will see before they assess.

Assessment settings.jpg

Allocate Submissions

After students have submitted their work, you will need to distribute the submissions to other students for the Assessment phase. In the Workshop planner, you will see the number of students in your class next to Expected. As students submit their work, you will see the number of submissions next to Submitted. You can also see a list of the submissions below the Workshop planner.

Note: It is best to have an odd number of reviewers for the grade for assessment to be calculated. Instructors assessments are counted, if the submissions have been allocated to the instructor.

There are several ways to access the Allocate Submissions screen:

  1. Click on the name of the workshop.
  1. Click Allocate Submissions in the Submission phase section.


  1. From the Administration block, Select Allocate submissions.

Allocate submissions.jpg

Note: You can allocate the submissions manually or randomly.

Manual Allocation

In Manual allocation, you will match pairs of students to review each other’s submissions.  i.e., if you assign Mark to review Beth’s submission, Beth will be assigned to review Mark’s submission.  You can assign as many reviewers and reviewees as there are students in the class.

To manually allocate:

  1. Click the Manual allocation tab.


  1. In the Participant is reviewed by column, use the dropdown menu to designate who will review the submission of the person listed in the Participant column.


  1. Or, in the Participant is reviewer of column, use the dropdown menu to designate who will be reviewed by the person listed in the Participant column.

Reviewed by.jpg

  1. You will get a confirmation screen showing the matched students with the most recent match highlighted.


  1. If there is not a good match, next to any name, you can Click the X to remove the allocation.
  1. You will see a highlighted message above the students’ names asking if you are sure you want to deallocate the selected assessment.
  2. Click Yes, I am sure to remove the allocation.


Note: You can also Click the Red X from the main list of students.

  1. Click Show all participants to return to the list of students.

Show All.jpg

Note: It is possible to assign a submission to a student who has not submitted yet. The confirmation screen and the list of participant indicates No submission found for this user.

  1. Repeat steps 2-5 until you have the correct number of reviewers and reviewees.

Note: Remember to check all your students using the Page and Next links at the top and bottom of the list.

Random Allocation

Random allocation can be a useful time-saving option because it will randomly distribute reviewers to submissions after you select the settings you desire. You can select the number of reviews per student, choose whether or not students without submissions can review, and you can delete any manual allocations you may have indicated.

To allocate randomly:

  1. Select Random allocation from the tabs.


  1. Review the Allocation settings.
  1. If you are using groups, the group mode will be displayed.
  2. Number of reviews - Select the number of reviews you would like to have for a submission or a reviewer.
  3. Prevent reviews by peers from the same group - check this box if that is how you would like to set up the peer reviews for groups.
  1. This option will only be available if your settings allow for groups in the workshop.
  1. Remove current allocations - checking this box will delete any manual allocations you may have already set up.

Note: You can delete all allocations, both manual and random, by selecting 0 from the Number of reviews dropdown menu and checking the remove current allocations box.

  1. Participants can assess without having submitted anything - checking this box will allow a student to review without having submitted their own work.
  1. This is only available if your selected Students may assess their own work in the workshop settings.
  1. Add self-assessments - if enabled in the workshop settings, a student will be able to review their own work.
  1. Click Save changes to allocate submissions.


  1. Click Continue after looking through the review.


Note: You will redirected back to Allocation settings. Click the Manual allocation tab to see the allocations made.

Set the Assessment to be Anonymous

To hide the names of the authors and the reviewers:

  1. Select the workshop.
  2. In the Administration block, Select Permissions.


  1. From the Advanced role override dropdown menu, Select Student. This change will affect all the individuals with the role of Student.

Student role.jpg

Note: By default, students are enrolled in your course with the role of Student. If anyone has been added with the Student (Manual Enrollment) role, you will need to change the permissions for both roles.

  1. Scroll down to View author names (mod/workshop:viewauthornames).
  2. From the Permissions column, Select Prevent.

View authors.jpg

  1. Scroll down to View reviewer names (mod/workshop:viewreviewernames).
  2. From the Permissions column, Select Prevent.

view reviewers.jpg

Note: The Prevent option will make the workshop anonymous. Do not use the Prohibit option as it may have some unintended consequences.

  1. Click Save changes.


Note: When students submit their work, Moodle ISU will not show the name of the file. When students submit their work, there is a Title field. If a student uses his/her name in the Title field, the reviewer will see the student’s name. In addition, the assessment will not be anonymous if the student includes their name within the body or heading of the file.

Once all of the students have submitted their work, and you have allocated the submissions, you are ready to move to the Assessment phase.

For information on the Assessment phase, see Workshop: The Assessment Phase.

For more information, visit Workshop settings.

This work was done by Instructional Technology Resource Center at Idaho State University and is licensed under the Creative Commons Unported License. To view a copy of this license, visit Attribution Noncommercial 3.0 United States or send a letter to Creative Commons, 444 Castro Street, Suite 900, Mountain View, California, 94041, USA.