Humboldt State University Library Exhibit Cases
Please fill out this form completely if you wish to request a display case in the University Library. Note that dates and cases are given in the order they are received, and that you will be sent a confirmation if your dates and case are available. View the Case Reservation Calendar for availability at http://tinyurl.com/hsulibraryexhibits

All case sign-ups are for a maximum of two weeks. You may split up these weeks if you wish, but will need to fill out separate applications.

Which case would you like to use?
This is your first choice of cases.
Case option #2
This is your second choice of cases.
What date would you like?
Choose the start date of your display. These MUST start on a Tuesday.
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Date option #2
Choose a second option for your start date. (Tuesday)
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Name of First Contact
Name the contact person for your display/organization.
Your answer
Name of Second Contact
Name the contact person for your display/organization.
Your answer
Organization or Department
If not applicable, enter "community member", etc.
Your answer
Phone number of First Contact
Provide an individual phone number or a department extension.
Your answer
Phone number of Second Contact
Provide an individual phone number or a department extension.
Your answer
Email of First Contact
This address will receive the confirmation and important notices so it needs to be regularly checked.
Your answer
Email of Second Contact
This address will receive the confirmation and important notices so it needs to be regularly checked.
Your answer
Title of your display
Your answer
Please provide a description of what you plan to show:
Your answer
Please list any risks/controversial material associated with your display and the action your organization will take to mitigate any inquiries:
Your answer
Please read the following information completely:
In furthering its educational mission, the University Library maintains a program of exhibits and displays. The content and workmanship of exhibits should be of good quality, in keeping with the Library's educational and cultural mission. The library supports all campus and community groups’ right to express their opinions, and aims to create a safe place for appropriate display of controversial topics. However, exhibits in the Library are prepared by and reflect the opinions, interests, and efforts of individual University persons or organizations or members of the wider community. No official University or Library endorsement is expressed or implied. Please note that questions and/or concerns will be directed to the organization. POLICY AND PROCEDURES If you do not show up for your display or call on the first day of your reservation, your case(s) will be given to someone on the waiting list. Special putty will be provided for mounting descriptive cards to the walls. Tape is NOT to be used on either walls or the glass. Posters, pictures, etc., are not to be taped to the glass. If the large case is to be used, the entire case must be utilized. Within each exhibit case or designated wall space, there must be a card identifying the exhibitor and exhibit (Library Administration will provide this card using information from the application). The Library will provide straight pins upon request. Nails are NOT to be used. No electrical machines or appliances, such as slide or film projectors, may be used due to fire hazard, unless special permission has been granted by the Library Administration. A 15 inch digital frame is available for displays. This machine must be turned off each night before the Library closes. No food may be used as part of an exhibit. Displays utilizing humans are not allowed. All of the display must be within the cases, nothing outside the case or on top or on an adjacent wall. EXCEPTION: If you have small materials for distribution you may place them on top of the case or bring and utilize your own stand, placed adjacent to the display. Please consider accessibility issues around the display case. The area around the display case must remain handicap accessible. It is your responsibility to clean up the case when your reservation is over so it is ready for the next club/organization that will use it. This includes cleaning the glass and bottom of the display case. The Library Administration Office will provide cleaning supplies when you check out the key to remove your display materials. The Library is not responsible for damaged or stolen exhibit material. As most of the cases are surrounded in glass, extreme caution is advised in installation and removal of your display to prevent injury. *Displays are for a maximum of two weeks, beginning on a Tuesday at 8:00 a.m. and ending on a Monday at 3:00 p.m. Access to the cases is Monday-Friday from 8:00 a.m. to 5:00 p.m. in the Administration Office or at the Circulation desk anytime during Library open hours. The key(s) are not to leave the building and are to be returned to Room 108 whenever the display is not being put up or taken down. Failure to comply with the Policy and Procedures can result in removal in display and possibly denial of future display reservations. Failure to show up for your reservation may prevent you/your club from reserving again during the same semester.
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Additional Information/Notes
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