HIGH POINT Regional H.S. Professional Development Conference/Workshop Request

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Thank you for committing time and effort to engage with professional development. Your willingness to continue to develop as an educator is appreciated!

Procedures and Important Items to Note:

1. All requests are subject to administrative and BOE approval and must comply with district policy:

High Point Board Policy 6471 School District Travel:
https://www.hpregional.org/common/pages/DisplayFile.aspx?itemId=3537998

2. Complete one request form per person.

3. Requests must be completed at least 10 days prior to the next HP Board meeting, and the professional development event being requested must occur after that Board meeting.

4. At the end of this form, directions will be provided for submitting supporting materials if required for registration.

All reimbursement for meals. lodging and incidentals must comply with federal limits as outlined here:
GSA reimbursement limits: https://www.gsa.gov/portal/content/104877

5. There will be no reimbursement for meals unless an overnight stay is required and there is prior BOE approval.

6. There will be no reimbursement for mileage without prior BOE approval. Mileage may never exceed the roundtrip distance from High Point to the location of the workshop/pd.

7. All questions should be directed to the Office of Curriculum & Instruction.

8. Any absences due to conference/workshop attendance must be entered into Frontline (formerly AESOP). Please do so as soon as this form is completed. Entering your potential absence in Frontline will allow us the time needed to plan for sub coverage. However, in order to attend a workshop/pd event on a work day, you must:

a) Discuss the event with your immediate supervisor and ensure that they support your attendance.

b) Enter your proposed professional day in Frontline and ensure that it is approved prior the event.

c) If High Point will be supporting your participation by paying for registration or expenses related to travel, you must ensure the event was approved by the BOE. If travel or registration is not being funded by High Point, you still need to complete this form, however, official BOE approval is not required for you to attend the event.

https://login.frontlineeducation.com/login?signin=9febcf22bb83fa2956e2dfd15c22d102&productId=ABSMGMT&clientId=ABSMGMT#/login

9. The amount of money approved by the Board may not be exceeded, but it is also NOT a suggested amount to be spent. The Board sometimes approves an amount in excess of intended spending to accommodate unforeseen expenditures.

10. If OVERNIGHT lodging is planned, AND food reimbursement has been approved in advance, staff must review government accounting regulations to ensure they do not submit for reimbursement in excess of permissible limits.

Additional information regarding overnight travel is available here: https://docs.google.com/document/d/1Q-Ti85BBXg8q7rBdK8ZR2aE1Of6FZHyc7CLucYssCfc/edit?usp=sharing

11. Lodging expenses incurred prior to a conference, or after the conclusion of a conference, are not eligible for reimbursement.

12. Lodging expenditures, including tax and fees, must fall below the GSA limits. These limits may not be exceeded even if multiple people share one room. The reimbursement limit is "per room."

13. Please be sure to speak with your supervisor or the Director of Curriculum prior to traveling if you have any questions regarding reimbursement.

Email *

Untitled Title

Professional Development Request Form

Date(s) of First Day of Conference/Workshop: *

YYYY

Name of Conference/Workshop: *

Location of Conference/Workshop (i.e. Newton, NJ) *

TOTAL of all expenses (Please provide a combined estimate of the total amount for which you will be seeking reimbursement for travel, registration and other associated costs.) *

Name of Staff Member Attending Workshop **This form must be completed for each person attending a conference/workshop. (i.e. Smith, John) *

Cut and paste a hyperlink to the conference/workshop site and/or flyer: *

Have you already registered online? If so, please be sure to forward Dawn Heller a copy of your completed registration form (hard copy or email) ASAP Prior to BOE Mtg. *

Yes

Required

Payment? *

I am requesting that the Board Office submit payment for registration. I will forward registration and payment details to the Board Office.

There is no cost to register for this event.

Required

Amount of Registration fee: *

Full Mailing Address for Check/Purchase Order/ Check Payable To: (Providng a Fax # is not sufficient. You MUST PROVIDE MAILING ADDRESS.) *

Estimated mileage: Please enter round trip mileage using Google Maps. Enter total miles from High Point, or your home if it is closer, to PD destination. For calculating total amount of mileage reimbursement, multiply total miles by $0.47 *

If seeking mileage reimbursement, cut and paste link to Google Maps directions. (If not seeking mileage reimbursement enter "N/A") *

Is an overnight stay required? If so, provide an estimate of lodging expense; If not required, enter "N/A": *

If workshop is for multiple days, please enter the last date of the workshop here,

YYYY

Thank you for your commitment to PD, and for your thoroughness in completing this form. Please indicate whether you have carefully read the instructions at the top of this form (1-13). *

Yes, I have read 1-13 and I understand these requirements.

Send me a copy of my responses.

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