Delegation Request Form
Please note: Delegate name(s), association/group, and delegation topic submitted on this form will be published on the Board's website, and released to the media upon request.

Timelines for Delegation Requests
A Delegation Request Form must be submitted by noon at least two business days prior to the meeting for which the delegation is intended. For example, if the Board meeting is on Wednesday night, the request must be submitted by noon on the Monday preceding the meeting.

Delegation requests will be only be accepted within five (5) weeks preceding the meeting at which the delegate is requesting to speak. Delegates will be notified via confirmation email ONLY after the submission deadline (noon, two days prior to the meeting date), indicating whether their delegation has been accepted.

PLEASE BE ADVISED -- providing as much detail as possible about your delegation will assist the Chair and/or Vice-Chair in reviewing submissions.

All materials for distribution to Trustees must be sent via email or delivered to the Director's Office, JW Singleton Education Centre, 2050 Guelph Line, Burlington by 10 a.m. on the day prior to the meeting.

Notice of Collection
The HDSB collects, uses and discloses personal information about students, parents/guardians and other parties in accordance with the law and for purposes related to the provision of education and ancillary services. The authority for the collection, use and disclosure of personal information is derived from the Education Act. The process for collection, use and disclosure is identified in Municipal Freedom of Information and Protection of Privacy Act.  For additional information, please review our Statement of Personal Information Practices.
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Email *
Full Name of Delegate(s) *
Address of Lead Delegate *
Phone Number *
Preferred method of contact: *
Do you reside in the Region of Halton? *
All Delegates will be required to show proof of residency in the Region of Halton.
Are you representing a group or association? *
If yes, provide name of group or association.
Meeting date for delegation: *
Delegation Request Forms will be accepted up to five (5) weeks in advance of the meeting.
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Delegation topic: *
Provide the reason for your delegation, policy name, or the Board report and/or number.
Delegation is:  *
Detailed outline of the purpose of the delegation: *
Suggestions to improve the Recommendation or matter of Board governance: *
Will you be submitting an electronic presentation? *
Will you be submitting a copy of your presentation notes? *
Will you be submitting supplementary materials? *
All materials are to be provided to the Manager before 10 a.m. on the day prior to the meeting.
Decorum -  By submitting this Request to Delegate, I hereby certify that I have read and understand the Decorum requirements in Section 5 of the Connecting with Trustees and Delegating the Board Governance Procedure.
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