Grace Facilities Request
PROCEDURE FOR REQUESTING USE OF FACILITIES
(Facility rentals must be requested by Members of Grace Lutheran Church)

On-going meetings (Bible study, group meetings, school, and youth events) need to submit a request annually by August 10th for the upcoming year (August-July)
Classroom/school “day-of” requests can be made my contacting Vanessa directly via phone or email.
1. Complete the online request form below, which is available on the church website under Resources, or on the school website under myGCS/Forms.   If your request is submitted less than 24 hours from the event (or after Friday noon for a weekend event), please contact Vanessa, or Ben, or someone on-site ASAP.
2. You will receive a response from Vanessa via email if your request has been approved or if there are other questions regarding your request.  

PLEASE NOTE:
Please allow sufficient time before scheduling your event as there may be several people and schedules to contact before confirming your request.
For baptisms, weddings, funerals, quiñceaneras, etc., - Only after your request has been approved should the families involved be notified that the date is available.
Once you receive notice of your event being approved and the *fee (If any) has been paid, your event will be placed on the Grace Facilities calendar and Church/School calendar if applicable. *Fees must be paid no later than 60 days before date of event to the finance office with a copy of receipt of payment to Vanessa. If no fee is received by the determined date the reservation will be cancelled.  Availability of unpaid reservation requests cannot be guaranteed.

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Contact Person's Name *
Email *
Phone Number
Name of Event *
Please give the name of event and include your group/organization if not part of Grace Ministries
Facility Requested
Please check all areas of the facility that you are requesting. (Please note the Preschool is not an option due to licensing restrictions)
Starting Date of Event *
MM
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DD
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YYYY
Ending Date of Event *
MM
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DD
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YYYY
Length of Event?
Clear selection
Starting Time of Event
Time
:
Ending Time of Event
Time
:
Time needed prior to prep your event. *
Expected Attendance *
If you will need assistance setting up the room please email Vanessa with the specifications. vlippman@gracelcms.net *
Description of your event *
Do you want Grace people to know about this event? If so, please complete a publication request. https://docs.google.com/forms/d/e/1FAIpQLSd1VOduD8gH5KJ14X3pMHiQmmqESmmUhyBXbE_Px_rrHncbyw/viewform *
You will receive an email or phone call once your request has been approved. Then (If needed) you will complete a facility set-up form with details on your event.
Submit
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