| A | B | C | D | |
|---|---|---|---|---|
1 | Steak Feed | |||
2 | Outing dates: Aug 24-26 | |||
3 | TRIP CHAIR: Stewart and Sarah | |||
4 | Event Duties Explained | |||
5 | 2018 ORWOOD DUTY ROSTER (Friday PM - Sunday) | |||
6 | We NEED YOUR HELP to make this outing a success! Please complete your duty on time! | |||
7 | GENERAL | Persons required | Volunteer | |
8 | 1 | Purchase beer for Saturday (2 cases X 24 cans) [you'll be reimbursed] | 1 | |
9 | 2 | Purchase Water for Saturday ( 2 ) cases [you'll be reimbursed] | 1 | |
10 | 3 | Photographer (send photos to events@fun-and-sun.org) | 1 | |
11 | 4 | Purchase or bring firewood (for Saturday Night) [you'll be reimbursed] | 1 | |
12 | ||||
13 | Friday EVENING | Persons required | Volunteer | |
14 | 5 | Move trailer from storage to Electric Site #6 (by 8:30 pm) - Note: this duty requires a truck with proper hitch and trailer should be backed into farthest left side of site | 1 | |
15 | 6 | Set up site: extension cords & lights, Coffee Station, Picnic Tables (by 8:30 pm) | 1 of 2 | |
16 | 7 | 2 of 2 | ||
17 | ||||
18 | Saturday MORNING | Persons required | Volunteer | |
19 | 8 | Start large coffee maker by 7:15 am | 1 | |
20 | 9 | Staff Trailer for equipment checkout (7:30 - 7:45 am) | 1 | |
21 | 10 | Cleanup and put away any group items in campsite, rinse coffee maker, lock trailer (Before 8:30am) | 1 of 2 | |
22 | 11 | 2 of 2 | ||
23 | ||||
24 | Saturday EVENING | Persons required | Volunteer | |
25 | 12 | Put any borrowed equipment not used Sunday back in the trailer | 1 | |
26 | 13 | Purchase 4, 20lb bags of ice for drink cooler(s) & 2, 20lbs bags fresh ice for shooterville AND ice down soda/water/beer. [you'll be reimbursed] | 1 of 2 | |
27 | 14 | 2 of 2 | ||
28 | 15 | Help Trip Chair with Decorations and dinner setup (6:30) | 1 of 3 | |
29 | 16 | 2 of 3 | ||
30 | 17 | 3 of 3 | ||
31 | 18 | Help Trip Chair set up party stations after dinner | 1 of 3 | |
32 | 19 | 2 of 3 | ||
33 | 20 | 3 of 3 | ||
34 | 21 | Set up / Take-down Stereo (set up by 7:00 pm, take down @11:00 pm) | 1 | |
35 | 22 | Spin doctor (DJ music 8:00 - 10:00 pm) | 1 | |
36 | 23 | Clear tables after party | 1 of 2 | |
37 | 24 | 2 of 2 | ||
38 | ||||
39 | ***SUNDAY - DUTY ROSTER*** | |||
40 | ||||
41 | 25 | Clean up & put away should be supervised by the Trip Chair | Trip Chair | Lisa |
42 | ||||
43 | Sunday MORNING | Persons required | Volunteer | |
44 | 26 | Start coffee maker by (7:15 am) | 1 | |
45 | 27 | Staff Trailer for Sunday checkout (7:30-7:45 am) | 1 | |
46 | 28 | Final Clean up of area: clean drink coolers, coffee station, tables, ground. Put all trash in camp trash cans. Box and/or load all supplies, decorations, extra drinks, extension cords, lights, and tables into trailer. | 1 of 3 | |
47 | 29 | 2 of 3 | ||
48 | 30 | 3 of 3 | ||
49 | 31 | Final grounds check (8:30 am), Lock trailer | Trip Chair | |
50 | ||||
51 | Sunday AFTERNOON | Persons required | Volunteer | |
52 | 32 | Staff Trailer for equipment check in (by 5 - NO LATER) | 1 | |
53 | 33 | Move Trailer back to storage location (after all equipment borrowers are back) | 1 | |
54 | 34 | Final grounds check & help moving trailer | Trip Chair | |
55 | ||||
56 | Special Duties for This Outing (please make sure all the essential duties above have been assigned first) | Persons required | Volunteer | |
57 | 35 | |||
58 | 36 | |||
59 | 37 | |||
60 | 38 | |||
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