Internal Ministry Room Request-2015.01.15
Please fill out this request form for all internal ministry room requests (e.g. small groups, prayer events, meetings, etc.).
If needed, keys will also be issued after this request is filled out and approved.
Primary Contact Name -First and Last
Enter First and Last Name
Your answer
Ministry Name
Your answer
Phone Number
mobile preferred
Your answer
Email Address
Your answer
Event Date/Dates
Please be as specific as possible when requesting date(s) for your event. (e.g. "every other Monday night for 2 months" or "Monday, June 6 and Tuesday July 9th", etc.
Your answer
Type of Event
e.g. "networking meeting" or "AA Group" or "Birthday Party"
Your answer
Is this an event that should be advertised on the First Free Public Calendar?
If so, this answer will route to our Office Administrator for approval
Approximate number of people using space
estimate number of people who will be attending
Your answer
Set-Up Start Time
time you need to arrive to set-up (if applicable)
Time
:
Event Start Time
time the event will actually start
Time
:
Event End Time
time the event will actually end
Time
:
Clean-up End Time
time you will be done with cleanup and tear-down (as applicable)
Time
:
Room/Rooms Requested
see "Rental Fee" chart for additional information or contact church office. First Free Member and Ministry use is free.
Required
Will you be serving food or beverages?
Will you require extra services from a First Free Custodian?
This is ONLY an option when event requires tables/seating for over 15 people. Must be confirmed by facilities director.
Will you require the services of a First Free Tech Team Member?
Required if using the A/V system in the FH or Sanctuary. Must coordinate with Stu
Tables Needed
please check boxes as applicable
Required
How many of each table is needed?
Enter the exact number of tables and describe set-up as applicable.
Your answer
Chairs Needed
note: please set up and put away and/or leave as found
Non-A/V equipment requested
Please indicate additional numbers in "other" section.
Required
How many of each is needed?
Enter the exact number and set-up directions as applicable.
Your answer
A/V Equipment Requested
Please indicate additional details in "other" box. May need to coordinate w/ Stu
Required
Do you currently have keys to the church?
If "yes" please indicate in field below which key(s) you have (there's a number stamped on the key fobs and brass keys).
Which key-s, if any, do you currently have issued?
the first 5 numbers on your key card are needed. For brass keys, there are letters and numbers stamped on them (e.g. "AA-2-10)
Your answer
Liability
I agree to take responsibility for the use of assigned access key(s) and/or key-card(s). I will not copy these keys or loan them to others. I will return the keys if my qualifying involvement changes. NOTE: There is a $50 security fine for key loss or if keys are not turned in immediately after contract ends.
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