F&M EMS Standby Request Form--Single Event

STANDBY REQUEST MUST BE SUBMITTED TWO (2) WEEKS PRIOR TO EVENT

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    The exact unit(s) and equipment to be deployed will be determined by availability and the discretion of the F&M EMS Board of Directors.

    Terms of Payment

    The requester agrees to pay a base rate $40.00 per hour per unit for EMS services. If the requester cancels or refuses the EMS unit for requested service without reasonable notification as outlined in termination of service sections of this Agreement, the requester agrees to pay for actual time the EMS unit provided service or one hour time, whichever is greater. If the event is less than 1 hour, $40.00 (or the appropriate amount based on the late clause indicated below) will be charged. Upon submission of this form, F&M EMS will provide an estimated cost of services depending on time of event and the late notice clause. After the event, F&M EMS will send the requester an invoice with the actual cost, which will be equal to the original estimate, or greater if the event goes overtime (see overtime clause). A copy of the invoice will also be sent to the Business Office so that payment can be made immediately. It is the responsibility of the requester to ensure the appropriate funds are transferred within fourteen (14) days of receiving the invoice, or the requester will incur late fees on payment as indicated below. If the event ends early, the original estimate based on the requested time will still be owed to F&M EMS. Each case will be considered for an exemption to this policy as determined by F&M EMS and explained in the e-mail providing the actual cost. If paying in a way other than through a college approved account, payment must be delivered to F&M EMS by bringing the payment to either the Department of Public Safety and leaving the physical payment with the dispatcher on duty, or the EMS Faculty advisor, Dennis Mitterer. Payment should be contained in an envelope addressed to F&M EMS including the organization and/or requester's name. All payments must be completed within fourteen (14) days after the requester has received an invoice from F&M EMS. Late payments are subject to a $15.00 late fee for every three (3) days beyond the previously mentioned payment due date. Each case will be considered for an exemption to the late fee as determined by F&M EMS through e-mail communication. F&M EMS reserves the right to either not agree to providing services, or to cancel already scheduled services for organizations with outstanding late payments.

    Waiver of Admissions and Entry Fee

    EMS personnel providing the requested service shall not be charged admission or entry fee to the event for which they have been requested.

    Weather Clause

    If there is a cancellation due to weather, notification can be given to F&M EMS by e-mail (ems@fandm.edu) by noon on the day of the event, or four (4) hours before the event, whichever is longer, with no penalty

    Late Notice Clause

    Any request received within two (2) weeks of the requested date will be considered late. Late requests will be charged extra along the following scale per EMS unit: -$60.00/hour for within 2 weeks; -$80.00/hour for within 1 week; -$100/hour for within 48 hours; -$130/hour for within 24 hours; -$180/hour within 12 hours. Any exemption to the Late Notice Clause will be considered on a case-by-case basis by the F&M EMS Board of Directors. Any request for exemption should be provided by the requester in writing to F&M EMS via email.

    Overtime Clause

    If the event exceeds the originally requested time, overtime charges may be applied in the amount of 1.5 times the estimated rate. Overtime will be charged at intervals to the nearest 15 minutes. Any exemption to the Overtime Clause will be considered on a case-by-case basis by the F&M EMS Board of Directors. Any request for exemption to the overtime clause should be provided by the requester in writing to F&M EMS via email.

    Termination Without Cause

    Without cause, either party may terminate this Agreement by providing e-mail notification at least five (5) days prior to the event.

    Termination With Cause

    With reasonable cause, either party may terminate this Agreement effective immediately with e-mail notification of termination for cause. Reasonable cause shall include: -Material violation of this Agreement; -Cancellation of event or requested service beyond the control of the requester (see Weather Clause for related cancellation policies). If terminating due to cancellation of event or requested service, notice must be given to the other party at least 24 hours in advance of the event. F&M EMS may cancel services at any time in accordance with the conditions outlined in the Terms of Payment.

    Release of Liability

    Requester agrees to hold Franklin & Marshall College and Franklin & Marshall EMS harmless for any damages or liability whatsoever arising out of any acts or omissions of the EMS personnel, or anyone else working under or with the EMS personnel.

    Communication

    All communication prior to the event will be done through email. F&M EMS may be contacted at ems@fandm.edu and the requester will be contacted using the email address provided above. If F&M EMS needs to contact the requester on the day of the event, the requester will be contacted by phone and/or email, using the phone number and/or email address provided above.

    No Authority to Bind

    F&M EMS personnel have no authority to enter into contracts or Agreements on behalf of F&M EMS. This Agreement does not create a partnership between the parties.

    Term of Agreement

    This Agreement shall begin upon approval of this document and by written notification by F&M EMS via ems@fandm.edu and shall terminate at the conclusion of the requested service performed, with exception to overtime clause as defined above.

    Severability

    If any part of this Agreement shall be held unenforceable, the remainder of this Agreement will nevertheless remain in full force and effect.

    Choice of Law

    Any dispute under this Agreement or related to this Agreement shall be decided in accordance with all Franklin & Marshall College policies and all applicable laws of the State of Pennsylvania.

    Amendments

    This Agreement, once in effect, may be supplemented, amended, or revised only in writing by Agreements of the parties.

    By submitting this form, the requester agrees to all of the terms and conditions outlined above. If there are any questions or concerns regarding the contract, the requester can contact F&M EMS at ems@fandm.edu. The Agreement will be considered completed upon review of the form by F&M EMS and an email response to the requester including the estimated cost.