Y Camp Thunderbird Rental / Outdoor Ed Booking Form
This form is for people interested in booking an Outdoor Education Program or renting our site. One of our staff will consider your inquiry and respond within 5 business days. Thank you for your patience. (If you want to register your child for summer camp, this form is not the correct one! Please go to: https://vancouverislandy.com/program-services/outdoor-education-overview/summer-camp-overview/ )
Type of Booking *
Outdoor Education includes activities and programs led by our staff, whereas rentals include primarily just facilities and meals (with option to add on activities).
Organizer First Name *
Your answer
Organizer Last Name *
Your answer
Organizer Email *
(School/organizational email preferred, but not required)
Your answer
Attending Teacher (if different from Organizer)
Your answer
Attending Teacher Email
Your answer
Organizer or Attending Teacher Cell Phone Number
Optional - sharing your cell number may help us get in touch with you should there be short notice changes near program time.
Your answer
Name and email addresses for additional contacts
Are there any additional people who should be included in communications about your booking? (e.g., Teacher partners, school administrators, etc.).
Your answer
Organization or School name
Your answer
Principal's Name
Your answer
School/Organization Mailing Address *
Format like this: 5040 Glinz Lake Rd.
Your answer
City *
E.g.: Sooke
Your answer
Province / State *
BC
Your answer
Postal Code / Zip Code *
Your answer
School/Organization Phone Number *
Format like this: 250-123-4567
Your answer
School District
Your answer
Grade of Participants? *
Or ages if not a school group.
Your answer
How many participants (for school groups, count students only) are you hoping to bring? *
Please be as accurate as possible and communicate changes to us as soon as possible. See contract package for more details and deadlines for number changes.
Your answer
If you are bringing children/youth, how many chaperones are you planning on bringing? *
For OUTDOOR EDUCATION programs supervising chaperones in the following ratios are complementary: Overnight Groups: 1:8, Day groups, 1:14. For RENTALS, pricing does not include any complementary chaperones (though ratios are required).
Your answer
Arrival Date (1st choice)? *
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Departure Date (1st choice)? *
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Arrival Date (2nd choice)?
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Departure Date (2nd choice)?
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Arrival and Departure times: Do you require non-standard arrival or departure times?
For Overnight bookings, arrival is normally 10am. Departure is 2pm (lunch served at 12:45). For DAY groups, arrival is 9am, departure is 4pm. If you need to arrive or depart at another time, please describe your needs below. Additional fees may apply.
Your answer
Day Program Groups: Will you be eating lunch in our cafeteria?
Meals are provided for all overnight groups and rentals. If you are staying overnight, you can skip this question.
Preferred Delivery Language *
we offer both in the spring. Only English in the fall.
Activity Preferences or Rental Plan
If you are an OUTDOOR EDUCATION group, please tell us about any specific activities (e.g., archery, rock climbing, canoeing) you would like included. A list of available activities can be found here: https://vancouverislandy.com/organizer-information/ If you are a RENTAL group, please describe what you would like to do during your stay (i.e., the purpose of your rental). Rental groups may also add on any activities listed at the above website.
Your answer
Cabin Requests and Additional Comments
If you have specific cabin requests, or any other requests/information, please enter them here. Cabin assignments are made based on needs of groups, group size and then "first-come, first-serve", in that order. We may not be able to accommodate all requests.
Your answer
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