A Guide to filling in the application form
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This document is a guide to help you complete the online application form: https://doaj.org/application/new. It helps you to collect the information you need to submit a quality application.
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You cannot edit this document online but you can download a copy and open it in a spreadsheet program like Excel or Open Office.

Do not email this form to us. You must submit an application online.
Last updated 16th October 2018
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Question numberQuestion textForm Help textJournal 1Journal 2Journal 3
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Basic Journal Information
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1Journal titleMust be the journal title as it is registered at issn.org and must match what is displayed on the web site.
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2URLMust be a unique URL for the journal's homepage
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3Alternative titleAn abbreviation, translation, nickname or long or short versions of the journal's title. The journal citation abbreviation (or PubMed abbreviation) is NOT allowed. Can be left blank.
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4Journal ISSN (print version)Only provide the print ISSN if your journal has one, otherwise leave
this field blank. Write the ISSN with the hyphen "-". The answers to questions 4 and 5 cannot be the same.
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5Journal ISSN (online version)Only provide the electronic ISSN if your journal has one, otherwise leave
this field blank. Write the ISSN with the hyphen "-". The answers to questions 4 and 5 cannot be the same.
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6PublisherThe name of the organisation, company or institution responsible for the publishing activities for the journal.
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7Society or InstitutionThe name of the Society or Institution that the journal is affiliated with, if this is not given in question 6. Can be left blank.
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8Platform, Host or AggregatorThe name of the platform or hosting service that the journal content is hosted on, e.g. OJS, bepress Digital Commons, Atypon etc. Do not include a list of indexing services here. Can be left blank.
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9Name of Contact for this journalThe person that DOAJ should contact regarding any queries about the journal.
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10Contact's email addressYou may only enter one email address here.
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11Confirm Contact's email address
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12In which country is the publisher of the journal based?Select the country of the publisher where publishing company carries out its business activity. This means: where the business operations are carried out, where the staff sit, where the owner of the publishing business sits. Addresses via a registered agent are not allowed.
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13Does the journal have article processing charges (APCs)?Yes/No.

An article processing charge is the charge for publishing the article and only applies to accepted articles.
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14Enter the URL where this information can be foundAdd the URL where the APC information is clearly stated on the journal website. If the journal has no charges, this must be stated clearly as well. For example: 'This journal does not charge APCs or submission charges.'
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15AmountYou may only enter 1 amount here, digits only. If your journal has more than one charge, please enter the highest. Per page charges should be calculated as an average for 1 article.
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16Currency
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17Does the journal have article submission charges?Yes/No.

An article submission charge is a charge for submitting an article: a charge for the work associated with handling a submission, including reviewing the article, regardless of whether it is accepted or not.
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18Enter the URL where this information can be foundAdd the URL where the submission charge information is clearly stated on the journal website. If the journal has no submission charges, this must be stated clearly as well. For example: 'This journal does not charge APCs or submission charges.'
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19AmountYou may only enter 1 amount here, digits only. If your journal has more than one charge, please enter the highest. Per page charges should be calculated as an average for 1 article.
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20Currency
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21How many research and review articles did the journal publish in the last calendar year?A journal must publish at least 5 articles per year to stay in the DOAJ
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22Enter the URL where this information can be foundThis is the URL that shows the articles published for the last year, often the previous issues page.
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23Does the journal have a waiver policy (for developing country authors etc)?Yes/No
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24Enter the URL where this information can be found
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25What digital archiving policy does the journal use?Select all that apply. Institutional archives and publishers' own online archives are not valid. You can check whether or not your journal is included in a digital archive by searching on your journal's ISSN at The Keeper's Registry: https://thekeepers.org/ and at PubMed Central: https://www.ncbi.nlm.nih.gov/pmc/
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26Enter the URL where this information can be foundEnter the URL where your archiving policy is stated. This field is only optional if you have selected "No policy in place" for question 25.
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27Does the journal allow software/spiders to automatically crawl the journal content (also known as text mining)?Yes/No
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28Which article identifiers does the journal use?Select all that apply.
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29Does the journal provide, or intend to provide, article level metadata to DOAJ?Yes/No.

If yes, metadata must be provided within 3 months of acceptance into DOAJ
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30Does the journal provide article download statistics?Yes/No
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31Enter the URL where this information can be foundThe URL must describe your policy, or show an article page displaying download statistics for that article.
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32What was the first calendar year in which a complete volume of the journal provided online Open Access content to the Full Text of all articles? (Full Text may be provided as PDFs. Does not apply for new journals.)Use 4 digits for the year, i.e. YYYY format.
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33Please indicate which formats of full text are available Tick all that apply. These must be formats that are publicly available to be downloaded directly from the journal site.
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34Add keyword(s) that best describe the journalMaximum 6. Keywords must be in English and describe the subject matter of the journal.
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35Select the language(s) that the Full Text of the articles is published inYou can select multiple languages. This should be the language used in the Full Text only and does not include translated Abstracts.
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Quality and Transparency of the Editorial Board Process
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36What is the URL for the Editorial Board page?Enter the URL of the editorial board page.

A journal must have an editor and an editorial board. Only in the case of Arts and Humanities journals will we accept a form of editorial review using only two editors and no editorial board. Where an editorial board is present, members must be clearly identifiable with their names and affiliation information.
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37Please select the review process for papers?You may only select ONE. 'Editorial review' is only valid for journals in the Arts and Humanities.
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38Enter the URL where this information can be foundThis field is only optional if you have selected “None” in Question 37
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39What is the URL for the journal's Aims & Scope?Enter the exact URL from the journal's web site.
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40What is the URL for the journal's instructions for authors?Enter the exact URL from the journal's web site.
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41Does the journal have a policy of screening for plagiarism?Yes/No.
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42Enter the URL where this information can be foundEnter the exact URL from the journal's web site. The URL should state that the journal actively checks for plagiarism and detail how this is done (including the name of any software or service used).
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43What is the average number of weeks between submission and publication?
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How Open is the Journal?
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Please remember that all the content of the journal you are applying about must be available immediately upon publication.
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44What is the URL for the journal's Open Access statement?A journal's open access statement must be clearly presented on the journal's web site and must be easy to find. At the very least, a journal MUST state that it adheres to the BOAI definition of open access: that users have the right to "read, download, copy, distribute, print, search, or link to the full texts of these articles" or that it is open access and applies a Creative Commons license.
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Content Licensing
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45Does the journal embed or display licensing information in its articles?Answer Yes only if the journal displays license information in the full text of articles. Can be HTML, PDF or both.)
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46Please provide a URL to an example page with embedded licensing informationThis must be the URL of a Full Text article where the license information is displayed within the article.
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47Does the journal allow reuse and remixing of its content, in accordance with a Creative Commons license or other type of license with similar conditions (Select 'Other')?Select from:
CC BY; CC BY-NC; CC BY-NC-ND; CC BY-NC-SA; CC BY-ND; CC BY-SA; Other (enter details).

You may only select ONE. If you have different licenses for different articles, you must enter the most restrictive here.

If you select Other, write the name of your license (do not write Other) and then answer Question 48. Otherwise proceed to question 49.

For more information about CC licenses go to http://creativecommons.org/licenses/. For information about how to apply a license to your journal, read https://doaj.org/rights
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48Which of the following does the content require? (Tick all that apply.)Attribution; No Commercial Usage; No Derivatives; Share Alike

In this question, we are trying to determine what type of license your own license is. Attribution, No Commercial Usage, No Derivatives, Share Alike are the 4 main attributes of a CC license and we will compare your license to this.
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49Enter the URL on your site where your license terms are statedYou must state your licensing terms on the site, or your application will be rejected.
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50Does the journal allow readers to read, download, copy, distribute, print, search, or link to the full texts of its articles and allow readers to use them for any other lawful purpose?Yes/No.

The quote is taken from the Budapest Open Access Initiative's definition of Open Access: http://www.budapestopenaccessinitiative.org/read
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51With which deposit policy directory does the journal have a registered deposit policy?None; Sherpa/Romeo; Dulcinea; Héloïse; Diadorim; Other (enter details). Select all that apply.

This questions refers to whether or not the journal or publisher allows authors to deposit a copy of their own work in an institutional repository. Does the journal have a policy allowing this? If so, is that policy registered in a policy directory?
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Copyright and Permissions
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52Does the journal allow the author(s) to hold the copyright without restrictions?Yes/No.

Copyright is NOT the same as licensing, although there is overlap between the two. Read this: https://doaj.org/rights
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53Enter the URL where this information can be foundIf Yes, enter the URL where your policy is described.
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54Will the journal allow the author(s) to retain publishing rights without restrictions?Yes/No.

Retaining rights is an integral part of open access but some authors sign away their rights unknowingly. Read this: https://doaj.org/rights
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55Enter the URL where this information can be foundIf Yes, enter the URL where your policy is described.
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Information about You
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56Your name
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57Your email address
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58Confirm your email address
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EndnoteText
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A note about the qualifiers for the DOAJ Seal
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DOAJ promotes best practice in Open Access publishing. To highlight journals that adhere to best practices, we have created the 'DOAJ Seal for Open Access Journals'.
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The qualifiers for the Seal highlight features related to accessibility, openness, discoverability, reuse and author rights and have nothing to do with the scholarly quality of the papers published.
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To qualify for the Seal the journal must:
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have an archival arrangement in place with an external party. (Question 25) If 'No policy in place' is selected, the journal will not qualify for the Seal.
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provide permanent identifiers in the papers published. (Question 28) If 'None' is selected, the journal will not qualify for the Seal.
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provide article level metadata to DOAJ. (Question 29) If 'No' is selected or the journal fails to provide metadata within 3 months, the journal will not qualify for the Seal.
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embed machine-readable Creative Commons licensing information in its article level metadata. (Question 45) If 'No' is selected the journal will not qualify for the Seal.
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allow reuse and remixing of its content in accordance with a CC BY, CC BY-SA, or CC BY-NC license (Question 47) If CC BY-ND, CC BY-NC-ND or 'Other' is selected the journal will not qualify for the Seal.
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have a deposit policy registered in a deposit policy directory. (Question 51) If 'No' is selected the journal will not qualify for the Seal.
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allow the author to hold the copyright without restrictions. (Question 52) 'No' does not qualify for the Seal.
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One cannot apply for the Seal. The Seal is awarded based on the information provided in the application. If you have any questions about any of the qualifiers, contact us.
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