Contract for Events with Alcohol for Sale

This form is to be completed when any student organization is planning an event and would like Bon Appetit to have alcohol for sale.

Arrangements for events MUST be made two weeks prior to the event.

    Policies

    Sponsors of events must agree to abide by all campus policies outlined in The Compass (http://www.cornellcollege.edu/student-affairs/compass/student-policies-information/substance-alcohol.shtml) The sponsoring organization must clean up the space immediately follow the event. Failing to clean may result in fine or loss of privileges. Alcohol is not allowed outside of designated area. Only persons who are 21 may consume alcohol and must be wearing a wrist band (provided by Bon Appetit). Hosts must read and agree to the policies and expectations provided in the FAQ section listed below.

    Event Details

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    Host Information

    All events where alcohol is served require one host for every 30 people projected to be in attendance. A host is a student who agrees to not consume alcohol for the duration of the event. The host is responsible for helping with issues as they arise, and confronting policy violations. If the host needs assistance with issues that arise, contact Campus Safety at 319-895-4299
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    Alcohol for Sale FAQ

    Why is Cornell allowing alcohol sales and consumption on campus? Cornell's alcohol policy is intended to promote personal responsibility and respect an individual's choice to legally consume alcohol or abstain from alcohol use. Allowing alcohol sales and consumption on campus to limited and pre-determined occasions is in line with the alcohol policy. Additionally this approach: - provides a safe and public environment for individuals 21 years or older to consume alcohol responsibly - provides an opportunity for role modeling the legal and responsible use of alcohol - discourages binge drinking - offers an alternative to options off-campus - adds another dimension to campus programming - presents the opportunity for more student-faculty/staff interactions

    When is Bon Appetit allowed to serve alcohol? - Only when advance permission has been given - This designation will be reserved for special events planned by student organizations or college offices. Alcohol will not be a regular menu item available on a daily basis

    What is the process to obtain permission? Student organizations can request permission to host an event and have alcohol for sale by completing the Contract for Events with Alcohol for Sale form at least two weeks prior to the planned date of the event. Once approved, the request becomes a contract between the Dean of Students and the sponsoring student organization. If all requirements and expectations of the contract are not upheld by the sponsoring organization, the event may be canceled and/or other penalties imposed.

    What are the requirements and expectations of hosting an event with alcohol? - Student conduct policies listed in The Compass must be adhered to during the event. The individual host(s) has responsibility for ensuring compliance. Failure to do so can result in disciplinary action for the individual host(s) and the group as a whole - Only persons 21 years or older with valid identification and wearing a wrist band (provided by Bon Appetit) may consume alcohol. Any students found violating this policy will be subject to disciplinary action. - An area must be designated with visual barriers where alcohol is allowed - Individuals may not bring their own alcohol into designated spaces - Without specific permission in the contract, alcohol cannot be taken out of designated area - The sponsoring organization must designate one host for every 30 people projected to attend - The host(s) must: 1. handle the request process and meet with the Director of Student Activities in order to understand all procedures and expectations 2. agree to not consume alcohol prior to, or during the event 3. wear a host name-tag and identify self to lead Bon Appetit staff before the event begins, as well as to any college official who visits the event 4. ensure that college policies and all aspects of the contract are being adhered to during the event 5. confront violations of those policies 6. seek assistance from Campus Safety if necessary 7. participate in follow up meetings with appropriate staff members if necessary - The sponsoring organization must clean up the space used immediately following the event. Failure to do so will result in a fine and loss of privileges.

    What support will be available for sponsoring organization and host? - Technical equipment (music, lights, speakers, etc.) can be attained through Thomas Commons Tech - The Director of Student Activities will meet with the host(s) and provide guidance through the request process, orientation to regulations and expectations, and advice for hosting a successful event - Depending on the size and type of event, a Student Affairs staff member may also check-in with the host(s) during the event of be present for the entire event - A Campus Safety office will conduct periodic walk-through during the event - Bon Appetit will have a professional staff member in the lead role during the event

    What other standards are there for serving alcohol? Bon Appetit staff members will give wristbands to people of age when they purchase alcohol. They will only be allowed to purchase 1 beverage at a time. Only individuals with wristbands will be allowed to posses or consume alcohol

    What is the cost? - There is no cost to reserve a space or use technical equipment in the Thomas Commons - Specific costs for alcohol sales will be set by Bon Appetit

    Will alternative beverages and food be available? Sponsoring organizations must ensure alternative beverages and light snacks are available. Organizations will either need to purchase alternate beverages at their own expense, or coordinate sales with Bon Appett.

    The College prohibits the advertisement of alcohol for any event. How do we advertise without violating that policy? - The purpose of that section of the College's alcohol policy is to ensure that alcohol does not become the main feature of the event. The sponsoring organization should simply advertise the event and its location - Inside the designated event space, Bon Appetit can advertise that alcohol is for sale
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