ABCDEFGHIJKLMNOPQRSTUVW
1
CoPaCC PCC Transparency Analysis, October 2013OPEN "CROWDSOURCING" COPY
2
3
This spreadsheet should be read in conjunction with the paper at
4
http://bernardrix.com/2013/10/03/coming-soon-from-copacc-the-pcc-transparency-audit/
5
Please find the correct sheet for your OPCC by scrolling along the tabs at the foot of this pageHYPERLINK ONLYTEXT ONLY
6
OPCC Name: AVON & SOMERSETPlease provide a hyperlink to the page where this information can be found on the OPCC's website...Please add any related remarks here that you wish to provide...
7
8
aTimeWho they are and what they do
9
a1UThe names and contact details of i) the PCC and ii) Deputy PCC
10
i) the PCC
11
ii) the Deputy PCC
12
a2UInformation about the internal structures of the office of the PCC, including: i) organograms (with names of senior staff, if they agree); ii) salary bands; iii) demographics, including ethnicity, gender and disability (by proportion)
13
i) organograms
14
ii) salary bands
15
iii) demographics, including ethnicity, gender and disability (by proportion)
16
a3UInformation about any arrangements that the PCC has to make use of the staff of the chief officer of police or a local authority
17
a4UThe identity of any premises or land owned by, or occupied for the purpose of the work of the PCC
18
bWhat they spend and how they spend it
19
b1FYThe budget for the office of the PCC, including: i) all planned expenditure; ii) all anticipated revenue sources; iii) the planned precept levels; iv) the draft precept (which must go before the PCP for comment); v) the response to the PCP’s report on the proposed precept
20
i) all planned expenditure
21
ii) all anticipated revenue sources
22
iii) the planned precept levels
23
iv) the draft precept
24
v) the response to the PCP's report on the proposed precept
25
b2MDetails of each grant (including crime and disorder reduction grant) made by the PCC, including: i) the conditions (if any) attached to the grant; ii) the recipient of the grant; iii) the purpose of the grant; iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body’s area, where appropriate
26
i) the conditions (if any) attached to the grant)
27
ii) the recipient of the grant
28
iii) the purpose of the grant
29
iv) the reasons why the body considered that the grant would secure, or contribute to securing, crime and disorder reduction in the body's area, where appropriate
30
b3MInformation as to any item of expenditure over £500 (other than crime and disorder reduction grants) by the PCC or the Chief Officer, including: i) the recipient; ii) the purpose of the expenditure; iii) the reasons why the PCC or Chief Officer considered that VfM would be achieved (except contracts over £10,000)
31
i) the recipient
32
ii) the purpose of the expenditure
33
iii) the reasons why the PCC or Chief Officer considered that VfM would be achieved (except contracts over £10,000
34
b4QAllowances and Expenses - details of the allowances and expenses that have been claimed or incurred by the PCC and Deputy PCC. Police and Crime Commissioners and their Deputies should publish a breakdown of their expenses including: i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed; ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay
35
i) their name, force area, financial year, month, date, claim reference numbers, expense type (eg travel, accommodation), short description, details amount claimed, amount reimbursed, amount not reimbursed, and the reason why a claim was not reimbursed
36
ii) for travel and subsistence claims: date, place of origin, place of destination, category of journey, class of travel, mileage, length of hotel stay, category of hotel stay
37
b5Q/UContracts and Tenders: i) a list of contracts for £10,000 or less - to include the value of the contract, the identity of all parties to the contract and its purpose; ii) full copies of contracts over £10,000; iii) copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000
38
i) a list of contracts for £10,000 or less - to include the value of the contract, the identity of all parties to the contract and its purpose
39
ii) full copies of contracts over £10,000
40
iii) copies of each invitation to tender which is issued by the PCC or the Chief Officer where the contract is to exceed £10,000
41
b6USenior salaries: the salary amounts above £58,200 including: i) names (with the option to refuse name being published); ii) job description; iii) responsibilities in the office of PCC
42
i) names (with the option to refuse name being published)
43
ii) job description
44
iii) responsibilities in the office of PCC
45
b7FYAudit: i) audited accounts (the specialist examination of the accounts of the office of the PCC); ii) auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments; iii) the annual accounting statement showing how the budget has been spent; iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005).
46
b8FYInvestment Strategy: the investment strategy of the PCC (see Local Government Act 2003 s15)
47
i) audited accounts (the specialist examination of the accounts of the office of the PCC)
48
ii) auditors opinions of the audited accounts of the force and PCC, covering any significant issues and any comments
49
iii) the annual accounting statement showing how the budget has been spent
50
iv) Audit Reports on the accounts of the office of the PCC (see the Accounts and Audit (England) Regulations 2011 and the Accounts and Audit (Wales) Regulations 2005)
51
cWhat their priorities are and how they are doing
52
c1APolice and Crime Plan (see s5(10) of PRSRA2011)
53
c2AAnnual Report (see s12(6) of PRSA2011)
54
c3noneA copy of each collaboration agreement, or the fact that an agreement has been made and such other details about it as the PCC thinks appropriate (see s23E of the Police Act 1996)
55
dHow they make, record and publish their decisions
56
d1UThe dates, times and places of all public meetings and public consultations held by the PCC
57
d2UAgendas and discussion documents for the meetings
58
d3UCopies of the agreed minutes (to ensure transparency and the decisions made by the elected officials)
59
d4UA record of every significant decision taken by or on behalf of the PCC as the result of a meeting or otherwise
60
eWhat policies and procedures govern the office of PCC
61
e1UThe following policies and procedures to which the PCC and Deputy must adhere to [sic] in the course of their role: i) code of conduct (if any); ii) decision making (policy on); iii) the procedure for the handling of complaints and the number of complaints against the PCC recorded by the Police and Crime Panel (as required by regulations); iv) information about the operation of the ICV [Independent Custody Visitor] scheme including the process and policies of the scheme
62
i) code of conduct (if any)
63
ii) decision making (policy on)
64
iii) the procedure for the handling of complaints and the number of complaints against the PCC recorded by the Police and Crime Panel (as required by regulations)
65
iv) information about the operation of the ICV scheme including the process and policies of the scheme
66
e2URecord management: i) record management information security policies, relating to records retention and destruction/archive policies; ii) data sharing policies (minimum standards to responding for requests for information)
67
i) record management information scurity policies, relating to records retention and destruction/archive policies
68
ii) data sharing policies (minimum standards to responding for requests for information)
69
e3UHR: i) numbers of staff employed by the office of the PCC; ii) diversity data on staff employed by the office of the PCC, including the number of women, ethnic minorities and those who are disabled; iii) whistle blowing - a clear guideline on what to do if concerns over the conduct of PCC and/or staff are raised (see section 43B of Employment Rights Act 1996)
70
i) numbers of staff employed by the office of the PCC
71
ii) diversity data on staff employed by the office of the PCC, including the number of women, ethnic minorities and those who are disabled
72
iii) whistle blowing - a clear guideline on what to do if concerns over the conduct of PCC and/or staff are raised (see section 43B of Employment Rights Act 1996)
73
fPublic access to a register of interests
74
f1URegister of any interests which might conflict with the role of the PCC and Deputy PCC, including every other pecuniary interest or other paid positions that they hold
75
f2QList of FoI requests received, and their responses (disclosure log)
76
f3UList of all gifts/donations and hospitality offered to staff of the office of the PCC, and whether these were accepted or declined
77
78
79
NoteThe "Time" criteria (Column C) are as follows:
80
U = updated when changes are made (including "as soon as practicable")
81
FY = published before the start (or at the end) of each financial year
82
M = published each month
83
Q = published quarterly
84
A = published annually
85
86
87
88
89
90
91
92
93
94
95
96
97
98
99
100