EVENT PLANNING AND DETAILSFollowing approval of your event, you will be sent a personalized Event Detail Sheet, asking you to provide extensive/complete details for all elements comprising your event. This will include set-up diagrams, logistics schedules, equipment and personnel lists, etc. Please note that neither the Space Request Form nor the Event Detail Sheet is a service request. Although we request that you detail your event needs so that we may best advise and aid you in your event process, the Granoff Center is not responsible for producing or staffing your event. As the event sponsor, you are responsible for event planning and management, including coordinating schedules and requirements for event participants and service providers as well as timely communication between these parties. You will be responsible for all set-up, break-down, loading and unloading of items for your event. The Granoff Center staff will provide thorough consultation on the use of the facility, however the Granoff staff does not provide event management services.
Space reservations only provide the dates and times explicitly stated in the Event Confirmation. Additional space and time may be requested at a later date, but availability can not be guaranteed. Last minute requests are difficult to fulfill due to the high demand on Granoff spaces. Use of space other than those specifically granted in Confirmation is not permitted.
STAFFINGThe sourcing of staff required to run the various facets of an event is the responsibility of the Presenter. A Space Reservation at the Granoff Center does not include stagehands, audio or lighting technicians, ushers, etc. You will be responsible for all set-up, break-down, operation, loading and unloading of items for your event.The BAI staff will work with each event organizer/presenter to plan and advise on how to appropriately staff each event. Possible charges may include: Security Coverage ($35 per hour) Student Production Assistant ($20 per hour) House Management ($35 per hour, 3 hour min) Professional Audio Engineer ($35 - $50 per hour, dependent on event, 3 hour min) Piano Tuning ($125 minimum fee) Projectionist ($125 minimum fee) Brown Department of Public Safety Guard (Dependent on event) Custodial Cleaning (Dependent on event) Art Installation (Dependent on event)
The above possible charges are contingent on the size and scale of your event, as well as the event time requested (all events occurring outside of the Granoff Building hours will incur fees). Please note that cancellation less than 2 weeks will incur charges for any auxiliary staff scheduled for your event.
SAFETYAll events at the Granoff Center must comply with University and State regulations and policies, including but not limited to fire safety, public assembly, performing and visual arts protocols and discuss any specific issues with BAI staff.
SUBMITTING A FORM DOES NOT GUARANTEE A RESERVATION. ALL RESERVATIONS WILL BE CONFIRMED VIA BAI SCHEDULING OFFICE.