Granoff Center Space Request Form
Thank you for considering the Granoff Center for your event.  Please note below several guidelines regarding your request for space at the Granoff Center. Please submit your completed Space Request Form a minimum of 4 weeks in advance of your event.


EVENT PLANNING AND DETAILS
Following approval of your event, you will be sent a personalized Event Detail Sheet, asking you to provide extensive/complete details for all elements comprising your event. This will include set-up diagrams, logistics schedules, equipment and personnel lists, etc.

Please note that neither the Space Request Form nor the Event Detail Sheet is a service request.  Although we request that you detail your event needs so that we may best advise and aid you in your event process, the Granoff Center is not responsible for producing or staffing your event.  As the event sponsor, you are responsible for event planning and management, including coordinating schedules and requirements for event participants and service providers as well as timely communication between these parties. You will be responsible for all set-up, break-down, loading and unloading of items for your event. The Granoff Center staff will provide thorough consultation on the use of the facility, however the Granoff staff does not provide event management services.

Space reservations only provide the dates and times explicitly stated in the Event Confirmation. Additional space and time may be requested at a later date, but availability can not be guaranteed. Last minute requests are difficult to fulfill due to the high demand on Granoff spaces. Use of space other than those specifically granted in Confirmation is not permitted.

STAFFING
The sourcing of staff required to run the various facets of an event is the responsibility of the Presenter. A Space Reservation at the Granoff Center does not include stagehands, audio or lighting technicians, ushers, etc. You will be responsible for all set-up, break-down, operation, loading and unloading of items for your event.
The BAI staff will work with each event organizer/presenter to plan and advise on how to appropriately staff each event. Possible charges may include:
       
        Security Coverage ($35 per hour)
        Student Production Assistant ($20 per hour)
House Management ($35 per hour, 3 hour min)
        Professional Audio Engineer ($35 - $50 per hour, dependent on event, 3 hour min)
        Piano Tuning ($125 minimum fee)
        Projectionist ($125 minimum fee)
        Brown Department of Public Safety Guard (Dependent on event)
        Custodial Cleaning (Dependent on event)
Art Installation (Dependent on event)

The above possible charges are contingent on the size and scale of your event, as well as the event time requested (all events occurring outside of the Granoff Building hours will incur fees). Please note that cancellation less than 2 weeks will incur charges for any auxiliary staff scheduled for your event.

SAFETY
All events at the Granoff Center must comply with University and State regulations and policies, including but not limited to fire safety, public assembly, performing and visual arts protocols and discuss any specific issues with BAI staff.

SUBMITTING A FORM DOES NOT GUARANTEE A RESERVATION. ALL RESERVATIONS WILL BE CONFIRMED VIA BAI SCHEDULING OFFICE.

Contact Information
Please provide us with basic information about who is requesting space
Submitted By *
Your answer
Department *
Your answer
Department Manager Email *
Your Department Manager will be cc'd on email regarding your event
Your answer
Point Person / Technical Contact for Event *
Who should we contact with questions about event logistics?
Your answer
Contact Email *
Your answer
Contact Phone Number *
Your answer
Will you (or do you plan to) work with Brown's Office of Event and Conference Services to help manage your event? *
Required
Event Website (if any)
Your answer
Categorize Your Event *
BAI Member Departments: Africana Studies, Bell Gallery, History of Art & Architecture, Literary Arts, Modern Culture & Media, Music, Theatre Arts & Performance Studies, Visual Art
Required
Event Information
Please provide us with basic information about your event
Event Title *
How would you like your event to be listed in our Granoff Center Publicity
Your answer
Event Description *
Please provide a short description of your event here
Your answer
Space(s) Requested *
please note allowed capacity may change depending on your event setup
Second Space?
If an additional space is required, please list
Your answer
Date(s) of Event *
Your answer
Event Start Time *
Any events outside regular Granoff hours (M-Th 8:30a - 12a, F 8:30a - 10p, Sat 12-6p, Sun 12-8p; reduced hours during summer and university holidays) will be subject to a security charge.
Your answer
Event End Time *
Any events outside regular Granoff hours (M-Th 8:30a - 12a, F 8:30a - 10p, Sat 12-6p, Sun 12-8p; reduced hours during summer and university holidays) will be subject to a security charge.
Your answer
Anticipated Rehearsal Time
Please list dates/times you may need additional access to the space for rehearsal/set up. Any events outside regular Granoff hours will be subject to a security charge.
Your answer
Reception / Food or Beverage Service *
If yes, please list preferred date/time/space
Please note all food events must be approved in advance. Student groups are not permitted to serve alcohol. Any food event requires a special custodial cleaning.
Your answer
Anticipated Audience Number *
Your answer
Will your event be ticketed? *
If yes, what is the charge (if any)?
Your answer
Technical Information
Pick a category that best describes your event. What are some of your technical goals and objectives for this event?
Lecture
Workshop
Performance
Screening
Other Information
Please list any other specific technical requests you may have for your event. Technical riders, space diagrams, etc should be emailed to GranoffCenter@brown.edu
Your answer
I have read and understood the applicable Granoff Center Policies *
Required
I understand that I am responsible for the production and management of this event. *
Required
I understand this this request is only for the dates/times/spaces indicated, and that any changes must be approved in advance. *
Required
I understand that this request is for space only. If my event requires specialized equipment or personnel charges may apply.
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