Google Slides
Explorer
Tools & Features
Getting Started
with Google Slides
Why Google Slides...?
Write reports, create collaborative projects, present content remotely, allow audience questions, animate content, embed video into presentations, and more.
With Google Slides, you can create and edit dynamic presentation right in your web browser—no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.
Getting Signed in. (Review)
The best way to connect to your APS Enterprise Google account is to sign into Chrome. If you are using another browser, go to www.google.com and sign in there.
Getting to Google Slides
There are Three ways to access Google Slides. One way is by click the App Launcher found on the upper right-hand corner next to your APS Google Account picture icon and select Slides. Another is to use the URL: https://slides.google.com. Finally, you can open or create a Google Slide from the Drive app.
Slides Templates
Templates make it easy to create new presentations by allowing you to save time by editing content rather than spend time editing formatting. The Google Template gallery has a multitude of options to choose from allowing you to quickly create a Flashcard Slide Deck, Book Report Presentation or Project proposal. You access the Template gallery at the top of the Slides homepage or from the Create button in Google Drive.
To start a new presentation
Choose an option:
In Slides, under Start a new document, you have the option of creating a new blank document, opening a template, or opening an existing document.
In Google Drive, click New > Google Slides > Blank document or From a template.
Adding a File Name
Add a File Name for the presentation for easy identification later.
You can edit the file name of a presentation in the name field in the upper left or you can right click the file in Drive and choose rename.
Google Slides Menu
Adding additional slides
When starting a new Slide Deck, you will see a single slide with the Title Slide template applied.
You can add slides using the Insert menu, the Slide menu, the “+” button on the toolbar, or pressing Ctrl+M on the keyboard.
Ctrl + M
Menu Options - A brief overview
Just under the file name in the upper left, you will find several options in the menu bar, starting with File. View the video to the right to get a quick overview of the options available to you in the menu bar of Google Slides.
Font Settings
Font styles, sizes and modifiers can be accessed from the toolbar or the Format menu. Font style options appear ONLY after a text box has been selected. If a shape, image, other object or nothing at all is selected, the font style toolbar will not be available.
Quick Access Side Panel
The quick-access side panel in docs will help you quickly access other G Suite products without leaving the Google Slides app. You’ll be able to access three G Suite products from Docs, Sheets, Slides, and Drawings:
Share Permissions
Share Permissions
When sharing a presentation, which is a flagship feature of Google Slides, it is important to know that when you own a document, you are in control of sharing. You may add or revoke permissions at will. Let’s start exploring share permissions by clicking on the yellow “Share” button that is in the upper right corner of any open presentation.
Share Permissions
After clicking the Share button, you will be presented with a dialogue box. You can enter names or emails to add share permissions for individuals. Be mindful that every account that you add will be allowed access to your document based on the level you select from the dropdown box. The three sharing levels available are Edit, Comment, and View. The next slide details what those permissions allow.
Share Permissions
When you share a file with someone, you can choose what they can do with it.
Edit: People can make changes, add comments and share the file with others.
Comment: People can make comments, but can’t change or share the file with others. ***Suggesting edits is not available in Slides.
View: People can view, but can’t change or share the file with others.
| Share or Unshare | Edit content directly | Suggest edits | Add comments |
Can Edit | ✔️ | ✔️ | ❌ | ✔️ |
Can Comment | ❌ | ❌ | ❌ | ✔️ |
Can View | ❌ | ❌ | ❌ | ❌ |
Share Permissions - Get shareable link
Another way to share a presentation is to get a sharable link. Shareable links are often used when emailing large groups of people or when posting links on websites or in other documents.
By default, clicking “Get shareable link” will create a link with view only access restricted to accounts signed into the APS Domain. You may adjust this setting by clicking the dropdown arrow just to the left of the Copy link button.
Share Permissions - Manage
You can manage your presentation permissions, both direct permissions and link permissions, by clicking Advanced in the lower right of the sharing dialog box. In the Sharing Settings dialog box you will see options at the bottom that allow you to restrict the actions of those who have access to your document.
Collaborate with Comments
Inserting Content
Insert Content - Hyperlinks
Inserting hyperlinks is a great way to make your document more dynamic! You can link both documents and text by:
Insert Content - Images
You can add images from the Insert Menu or the Image Icon on the toolbar. Images can be inserted from the web, local device, camera, and Drive.
When you select an inserted image, the options in your toolbar will include options for editing the border of the image, cropping the image and opening additional Image options. The before and after images on the right show recoloring, cropping, brightness adjustment and the addition of a drop shadow. All of these are options found in the Format Options side panel.
Insert Content - Video
You can add videos from the Insert Menu. Images can be inserted from a YouTube Search, a YouTube URL or from your Drive.
When you select an inserted video, “Format options…” will be available in your toolbar. Clicking “Format options..” will open a side panel allowing you to control
On the right is an example of an inserted video set to autoplay with a drop shadow..
Tool menu - Voice typing
In the Tools drop down in the menu bar, you will find the “Voice typing Speaker Notes” tool.
Voice Typing (cont.)
File menu - Version History
Not only do Google Slides automatically save, they also record your changes periodically as unique versions of your document. Access version history from the File menu in the menu bar. Once you click “See version history”, the menu bar and toolbar will disappear and the Version history panel will appear on the right. From this panel, select a version of your document.
With a version selected, you can
Transition & Animation
Presenting - Transitions and Animations
Transitions and animations change how your presentation appears when viewed by your audience, whether your presentation is shared in person, published on the web or embedded in a website. Before implementing either, it is important to know the difference. If either is added to a slide, the thumbnail for the slide on the left will show a 3 circle icon on the left.
The animated Gif on the right shows the “Flip” slide transition as well as 4 different animations of images.
Presenting - Transitions and Animations
Transitions and animations can be added by going to the menu bar and clicking on Slide then Change transition or by clicking Insert, then Animation. Both features use the same side panel.
The Transitions side panel allows you to add and configure a transition for your selected slide or apply your chosen transition to all slides. Use the dropdown to select your transition.
To remove transitions from a slide, use the dropdown and select “No transition”.
Presenting - Transitions and Animations
Animation options will expand in the side panel after you select and object to animate and then click “+ Select an object to animate”.
In the first dropdown, you will need to select the animation style for your object. In the second dropdown, you will select the trigger for the animation.
Presentation Tools
Presenting - Speaker Notes
As you add slides to create a presentation, you will see a small window below each slide to add speaker notes to assist the presenter during the slide show.
Speaker notes are not visible to the audience during a presentation.
Slides has a voice typing feature that only applies to the Speaker Notes. Use the Tools menu to activate this feature.
Presenting (Presenter View)
To use speaker notes in a presentation you will need to use Presenter View. Click the Dropdown next to the Present button and select Presenter View.
The current window will go into full screen mode at the current slide and can be set to display on a projector or Promethean Board. A second window will open which the presenter can keep on his/her laptop. The The left side of the presenter window includes a timer, a view of the current slide as well as a thumbnail view of the previous slide and the next slide.
The right side of the window has two tabs that will show either the Speaker Notes or Audience Tools
Presenting (Audience Tools)
Click the Audience tools tab on the Presenter View window (1.) and Slides will create a URL (2.) at which members of the audience can post questions and give feedback in real time. (3.) The URL will appear in large print above the presentation.
1.
2.
3.
Presenting
When presenting full screen, the presentation tool menu will become available when you hover your pointer near the bottom of the screen. From here you can open Audience Tools (Q&A), Presenter Notes (Notes), activate a Pointer, and, most notably, turn on Captions.
As long as your device has a microphone, captions will Closed Caption your presentation as you speak. View this in action on the next slide.
Presenting - Closed Captions
Publish to Web
Your finished slide show can also be published online for others to view on their own. Select the File menu and click “Publish to the Web”
Credit for this module.
Since this module is not an Assignment, there is no requirement to get credit.
We DO encourage taking the self check quiz to prepare for the final quiz for this course.