FY2018 Staff projects and responsibilities
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Staff Member PriorityProject AreaItemsNotes
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MMSStonesConventionCoordinate and Troubleshoot Decorator Needs
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MMSStonesConventionCoordinate Hotel Logistics and Troubleshoot Onsite
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MMS/Sandy (Sandy to determine what's in bags. MMS to order bags, water bottles, etc.). All staff stuffing bags.StonesConventionCoordinate Welcome Bags
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MMSStonesConventionCoordinate Welcome Bags
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MMSStonesConventionCoordinate with Vendors/Order Supplies
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MMSStonesConventionCoordinate with Vendors/Order Supplies
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MMSStonesConventionCoordinate Women Leaders in Medicine, LGBT Health Achievement, James Slayton, President’s Award ProgramsRebekah/Logistics MMS
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MMS/RebekahStonesConventionCreate and Maintain Program of Events/Convention Speaker Database
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MMS/JamieStonesConventionCreate and Monitor Staff/Volunteer Schedules
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MMS/RebekahStonesConventionDevelop and Maintain Program Grid
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MMSStonesConventionInvite and Manage Award RecipientsRebekah/Logistics MMS
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MMS/StephanieStonesConventionKeynote Co-Management
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MMSStonesConventionManage and Create Name Badges
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MMSStonesConventionManage and Create Name Badges
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MMS/HollyStonesConventionManage Registration: Pricing Structure, Discount Codes, Online Creation, Groups, Maintenance
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MMSStonesConventionNegotiate and Fulfill Event Contracts
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MMSStonesConventionOrder and Confirm Audio-Visual
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MMSStonesConventionOrder and Confirm Food and Beverage
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MMS/RebekahStonesConventionSend and Track Speaker Confirmation Emails
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MMSStonesConventionSite Selection
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MMS/RebekahStonesConventionSpeaker confirmation, hotel, A/V, on-site needs
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MMSPebblesConventionWork with Sandy on Exhibitor Fulfillment
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MMSPebblesEvent Statistics TrackingDaily and Post-Event
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MMSSandEventsDoor signage: Creating and printing event door signs
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MMSStonesEventsHotel Accommodations for Convention and Conferences
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MMSPebblesAssist in manual process of Group Registrations
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MMSSandConventionEvent refunds, registration issues and other customer service
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MMSStonesFall Conference - Location 1Coordinate and Monitor Progress for Printed Program with Designer
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MMSStonesFall Conference - Location 1Coordinate and Troubleshoot Facility/Event Logistics
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MMSStonesFall Conference - Location 1Coordinate Sleeping Room Blocks with Local Hospitality
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MMSStonesFall Conference - Location 1Coordinate Welcome Bags
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MMSStonesFall Conference - Location 1Coordinate with Vendors/Order Supplies
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MMSStonesFall Conference - Location 1Create and Maintain Web pages
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MMSStonesFall Conference - Location 1Create and Monitor Staff/Volunteer Schedules
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MMSStonesFall Conference - Location 1Develop and Maintain Program Grid/Speaker Database
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MMSStonesFall Conference - Location 1Manage and Create Name Badges
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MMSStonesFall Conference - Location 1Manage Registration: Pricing Structure, Online Creation, Discount Codes, Groups, Maintenance
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MMSStonesFall Conference - Location 1Order and Confirm Audio-Visual
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MMSStonesFall Conference - Location 1Order and Confirm Food and Beverage
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MMSStonesFall Conference - Location 1Order Supplies and Coordinate Vendors
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MMSStonesFall Conference - Location 1Participate in Host School Planning Discussions
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MMSStonesFall Conference - Location 1Send and Track Speaker Confirmation Emails
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MMSStonesFall Conference - Location 1Site Selection, Negotiate and Fulfill Facility Contracts
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MMSStonesFall Conference - Location 2Coordinate and Monitor Progress for Printed Program with Designer
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MMSStonesFall Conference - Location 2Coordinate and Troubleshoot Facility/Event Logistics
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MMSStonesFall Conference - Location 2Coordinate Sleeping Room Blocks with Local Hospitality
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MMSStonesFall Conference - Location 2Coordinate Welcome Bags
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MMSStonesFall Conference - Location 2Coordinate with Vendors/Order Supplies
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MMSStonesFall Conference - Location 2Create and Maintain Web pages
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MMSStonesFall Conference - Location 2Create and Monitor Staff/Volunteer Schedules
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MMSStonesFall Conference - Location 2Develop and Maintain Program Grid/Speaker Database
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MMSStonesFall Conference - Location 2Manage and Create Name Badges
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MMSStonesFall Conference - Location 2Manage Registration: Pricing Structure, Online Creation, Discount Codes, Groups, Maintenance
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MMSStonesFall Conference - Location 2Order and Confirm Audio-Visual
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MMSStonesFall Conference - Location 2Order and Confirm Food and Beverage
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MMSStonesFall Conference - Location 2Order Supplies and Coordinate Vendors
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MMSStonesFall Conference - Location 2Participate in Host School Planning Discussions
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MMSStonesFall Conference - Location 2Send and Track Speaker Confirmation Emails
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MMSStonesFall Conference - Location 2Site Selection, Negotiate and Fulfill Facility Contracts
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MMSPebblesFall Conference 1Accounting: Credit Card Reconciliation, Hotel/Vendor Check Requests, Reimbursements/Refunds from Staff/Students/Self
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MMSPebblesFall Conference 1Work with Marketing Department to Provide Necessary Content as Needed/Requested.
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MMSPebblesFall Conference 1Work with Sandy on Exhibitor Fulfillment
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MMSPebblesFall Conference 2Accounting: Credit Card Reconciliation, Hotel/Vendor Check Requests, Reimbursements/Refunds from Staff/Students/Self
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MMSPebblesFall Conference 2Work with Marketing Department to Provide Necessary Content as Needed/Requested.
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MMSPebblesFall Conference 2Work with Sandy on Exhibitor Fulfillment
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MMSPebblesInstitutes (TBD)
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MMSPebblesNext Fiscal Year Budget PlanningConvention
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MMSPebblesNext Fiscal Year Budget PlanningFall Conference 1
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MMSPebblesNext Fiscal Year Budget PlanningFall Conference 2
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MMSPebblesNext Fiscal Year Budget PlanningOthers as requested (ex. HOD)
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MMSPebblesNext Fiscal Year Budget PlanningPremedFest
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MMSPebblesNext Fiscal Year Location Selection and Contract Negotiations
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MMSPebblesPremedFestAccounting: Credit Card Reconciliation, Hotel/Vendor Check Requests, Reimbursements/Refunds from Staff/Students/Self
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MMSStonesPremedFestCoordinate and Monitor Progress for Printed Program with Designer
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MMSStonesPremedFestCoordinate and Troubleshoot Facility/Event Logistics
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MMSStonesPremedFestCoordinate Sleeping Room Blocks with Local Hospitality
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MMSStonesPremedFestCoordinate Welcome Bags
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MMSStonesPremedFestCoordinate with Vendors/Order Supplies
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MMSStonesPremedFestCreate and Maintain Web pages
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MMSStonesPremedFestCreate and Monitor Staff/Volunteer Schedules
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MMSStonesPremedFestDevelop and Maintain Program Grid/Speaker Database
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MMSStonesPremedFestManage and Create Name Badges
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MMSStonesPremedFestManage Registration: Pricing Structure, Online Creation, Discount Codes, Groups, Maintenance
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MMSStonesPremedFestOrder and Confirm Audio-Visual
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MMSStonesPremedFestOrder and Confirm Food and Beverage
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MMSStonesPremedFestParticipate in Host School Planning Discussions
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MMSStonesPremedFestSend and Track Speaker Confirmation Emails
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MMSStonesPremedFestSite Selection, Negotiate and Fulfill Facility Contracts
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MMSPebblesPremedFestWork with Marketing Department to Provide Necessary Content as Needed/Requested.
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MMSPebblesPremedFestWork with Sandy on Exhibitor Fulfillment
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MMSSandAttend Meetings and Trainings
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MMSSandCoordinate Office Special Events and Misc Projects (office lunches, socials, ordering awards, etc)
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MMSSandEvaluate and Respond to “one-off” Emails
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MMSSandEvaluate and Respond to “one-off” Phone Calls and transfers from 800 line.
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MMSSandFollow up with Accounting
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MMSSandOn-board/Train New Staff
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MMSSandParticipate in Marketing Efforts (brainstorm and fulfill outreach)
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MMSSandStones, Pebbles, Sand Exercise. :-)
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MMSSandSubmit Timesheets
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