AAO Master Motions Database.xlsx
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Motion #DateMotion By-Law AffectedSubject
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Motion 1/2018
01/19/2018
A motion to approve the agenda with the addition of ‘Nominations Committee’ under item number 4 and ‘Archives of Ontario update’ after item number 12 was moved by T. Krause on consent; carried. N/AAgenda
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Motion 2/2018
01/19/2018
A motion to approve the minutes from the December 1 Board Meeting with the removal of a name under item number 4 c) was moved by T. Krause on consent; carried. N/ABoard minutes
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Motion 3/201803/02/2018A motion to approve the agenda with the addition of the AGM to the 2018 Conference item 5a) was moved by T. Krause on consent; carried. N/AAgenda
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Motion 4/201803/02/2018A motion to approve the minutes from the January 18 Board Meeting was moved by T. Krause on consent; carried. N/ABoard minutes
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Motion 5/2018
03/19/2018
A motion to approve the 2019 AAO conference theme, "Unlocking the Vaults: Access, Outreach & Engagement," in Belleville, Ontario was moved by T. Krause and seconded by D. Thorne; carried.N/AConference
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Motion 6/2018
04/20/2018
A motion to approve the agenda with the addition of an item to be discussed in-camera under  ‘Other Business’ was made by J. Rossiter and seconded by P. Henry; carried.   
N/AAgenda
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Motion 7/2018
04/20/2018
A motion to approve the minutes from the March 2 Board Meeting was moved by J. Rossiter on consent; carried.        
N/ABoard minutes
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Motion 8/2018
04/20/2018
A motion to approve the Crowdfunding policy with minor amendments was made by P. Henry and seconded by J. Rossiter; carried.
N/AAAO Policy
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Motion 9/201805/10/2018T. Krause put forward a motion to approve the agenda, with the change of the word ‘Advancement’ to ‘Development’ under sections 10(e) and 10(h). Approved by consent; carried. N/AAgenda
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Motion 10/201805/10/2018T. Krause put forward a motion to approve the minutes of the 2017 AGM. Approved by consent; carried. N/AAGM Minutes
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Motion 11/201805/10/2018A motion to approve the Secretary/Treasurer’s report and to secure the services of an auditor for the AAO in 2018-2019 was put forward by T. Krause and seconded by P. Henry; carried. N/ASecretary/Treasurer's report/2018-19 Audit
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Motion 12/201805/10/2018A motion to approve the new Professional Development workshop rates was put forward by Arthur McClelland and seconded by Debra Latcham. 1 abstaining. Carried. N/A
PDC workshop rates
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Motion 13/201805/10/2018A motion to approve the proposed revision of the text in Section 1 of the AAO Constitution with the addition of “Directors Without Portfolios” instead of “Director Without Portfolios,” in addition to both Chapter Stakeholder and Institutional Development Committee Chair positions to the expanded Board definition was put forward by T. Krause and seconded by Julia Holland; carried. Constitutional Amendment
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Motion 14/201805/10/2018A motion to approve the revision of the text in Section 2.1 of the AAO Constitution was put forward by T. Krause and seconded by Nick Richbell; carried. Constitutional Amendment
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Motion 15/201805/10/2018A motion to approve the revision of the text in Section 4.1 of the AAO Constitution including the new proposed addition of “at large” after “elected” was moved by T. Krause and seconded by D. Thorne; carried.
Constitutional Amendment
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Motion 16/201805/10/2018A motion to approve the consistent naming of the Secretary / Treasurer position in Sections 3.1(b), 3.4(c), 3.10, 4.1(b), 9.7, 11.7, 14.1 and 20.1 was put forward by T. Krause and seconded by Rodney Carter; carried. Constitutional Amendment
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Motion 17/201805/10/2018A motion to remove the “Preservation and Archeion Committees” to be replaced by “Digital Access and Preservation Committee”, to change the name of “Fundraising Committee” to “Advancement Committee” and to add the “Awards Committee” to Section 6.1 of the AAO Constitution was put forward by T. Krause and seconded by John Roberts; carried. Constitutional Amendment
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Motion 18/201805/10/2018A motion to approve the removal of text concerning the adjudication and allocation of grants to Institutional Members in Section 6.3 of the AAO Constitution was put forward by T. Krause and seconded by Bridget Whittle ; carried. Constitutional Amendment
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Motion 19/201805/10/2018A motion to approve changing the name of the “Preservation Committee” to the “Digital Access and Preservation Committee” and adding a definition of the Committee’s roles and responsibilities to Section 6.5 of the AAO Constitution was put forward by T. Krause and seconded by James Roussain; carried.Constitutional Amendment
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Motion 20/201805/10/2018A motion to approve changing the title of Fundraising Committee to Advancement Committee and defining this Committee’s roles and responsibilities in Section 6.6 of the AAO Constitution was put forth by T. Krause and seconded by Suzanne Dubeau; carried. Constitutional Amendment
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Motion 21/201805/10/2018A motion to remove the description of the Archeion Committee in Section 6.7 of the AAO Constitution was put forth by T. Krause and seconded by N. Richbell; carried. Constitutional Amendment
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Motion 22/201805/10/2018A motion to approve the revision of the text in Section 6.16 of the AAO Constitution with the addition of the text “or directs” after “manages” was put forth by T. Krause and seconded by G. Hurley; carried.Constitutional Amendment
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Motion 23/201805/10/2018A motion to approve the revision of text in Sections 6.17 and 9.4 was put forth by T. Krause and seconded by Emily Sommers; carried.Constitutional Amendment
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Motion 24/201805/10/2018A motion to remove the Honorary membership under Classes of Membership in Section 8.1 of the AAO Constitution was put forth by T. Krause and seconded by Amanda Hill; carried.Constitutional Amendment
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Motion 25/201805/10/2018A motion to approve the new text in Section 9.1 of the AAO Constitution with the addition of “by the Chapters” after the word “reviewed” was put forward by T. Krause and seconded by Arthur McClelland; carried.
Constitutional Amendment
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Motion 26/201805/10/2018A motion to approve the text change in Section 9.7 of the AAO Constitution with the addition of the text “or directs” after “manages” and the text “30 days after the Association’s Annual Meeting” instead of “30 days of the end of the fiscal year” was put forward by T. Krause and seconded by D. Thorne; carried.
Constitutional Amendment
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Motion 27/201805/10/2018A motion to approve the addition of Section 20.2 to the AAO Constitution with the text “by the Board” added after the word “reviewed” was put forward by T. Krause and seconded by Sean Smith; carried.Constitutional Amendment
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Motion 28/201805/10/2018A motion to open the floor for nominations for the two Director Without Portfolio and the Vice-President/President Elect positions was put forward by J. Rossiter and seconded by P. Henry; carried.Board of Directors Election
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Motion 29/201805/10/2018A motion to close nominations from the floor for the first position of Director Without Portfolio and to proceed with electing Nick Richbell to the role was put forward by J. Rossiter and seconded by Jennifer Weymark; carried.
Board of Directors Election
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Motion 30/201805/10/2018A motion to close nominations from the floor for the second position of Director Without Portfolio and to proceed with electing Lauren Halsey to the role was put forward by J. Rossiter and seconded by Becky George; carried. Board of Directors Election
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Motion 31/201805/10/2018A motion to close nominations from the floor for the position of Vice-President/President Elect and to proceed with electing James Roussain to the role was put forward by J. Rossiter and seconded by Charlotte Chaffey; carried. Board of Directors Election
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Motion 32/201805/10/2018A motion to adjourn the Annual Meeting at 1:53 PM was put forward by T. Krause; carried on consent. Adjournment
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Motion 33/2018
05/24/2018
A motion to approve the agenda with the addition of the Student Outreach Committee under Advancement Committee was put forward by J. Rossiter and seconded by G. Hurley; carried. Agenda
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Motion 34/2018
05/24/2018
A motion to approve the minutes from the April 20th Board Meeting was moved by J. Rossiter on consent; carried. Minutes
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Motion 35/2018
05/24/2018
A motion to establish the Student Outreach Subcommittee as a subcommittee of the Advancement Committee was made by G. Hurley and seconded by J. Rossiter; carried. Student Outrech subcommittee
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Motion 36/2018
05/24/2018
A motion to adopt the Archeion Extra Storage Space for Digital Objects policy was put forward by J. Rossiter and seconded by Nick Richbell; carried.Policy
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Motion 37/2018
07/19/2018
A motion to approve the agenda was moved by J. Roussain on consent; carried. Agenda
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Motion 38/2018
07/19/2018
A motion to approve the minutes from the May 24, 2018 meeting was moved by J. Roussain on consent; carried. Minutes
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Motion 39/2018
09/18/2018
A motion to approve the agenda was moved by J. Rossiter on consent; carried.
Agenda
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Motion 40/2018
09/18/2018
A motion to approve the minutes from the July 19, 2018 meeting was moved by J. Rossiter on consent; carried. Minutes
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Motion 41/2018
10/26/2018
A motion to approve the agenda was moved by J. Rossiter on consent; carried.
Agenda
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Motion 42/2018
10/26/2018
A motion to approve the 2017 Leadership Meeting Minutes was moved by J. Rossiter on consent; carried.Minutes
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Motion 43/2018
10/26/2018
A motion that the AAO President work with the ACA President to develop a partnership around mentorship and other related professional development opportunities was made by P. Henry and seconded by J. Roussain; carried.Mentorship/Partnership
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Motion 44/2018
12/13/2018
A motion to approve the agenda was moved by J. Rossiter on consent; carried.
Agenda
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Motion 45/2018
12/13/2018
A motion to approve the minutes from the September 18, 2018 meeting was moved by J. Rossiter on consent; carried. Minutes
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Motion 46/2018
12/13/2018
A motion to approve the AAO Social Media policy was made by J. Rossiter and seconded by J. Roussain; carried. Policy
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