It's easy to create a Google Calendar event that automatically invites everyone working on a document.
To invite a document's viewers and/or collaborators to a Google Calendar event, follow these steps:
- In an open document, choose Share with others from the Share drop-down menu.
- On the right side of the page, click Create event with collaborators, Create event with viewers or Create event with everyone, depending on your preference, and the way your document is shared. If your document isn't shared, these options won't appear.
Note: When you click one of these links, Google Calendar opens, and the names of all collaborators and/or viewers appear as guests for this event. A link to the document appears in the event's Description field.
You can add additional guests and delete the names of collaborators who don't need to be invited. - In Google Calendar, add any additional information (e.g. location, time, a more detailed description).
- Click Save > Send to invite and email your collaborators.
Your event is now created, and everyone listed as a collaborator and/or viewer is invited to attend.
Note: If this document is published, everyone not specifically added to it, but viewing it via the published link, won't be added to this event. If you'd like to include them, you'll need to enter their email addresses manually.