Keyboard shortcuts can help you save time by allowing you to never take your hands off the keyboard to use the mouse.
If you use a Mac, you can use the shortcuts below by replacing Ctrl with
Command key (or 'Apple' key). The exceptions are marked with asterisks.
| Shortcut | Function |
Documents | Spreadsheets | Presentations |
|---|---|---|---|---|
| Ctrl A | Select all | Yes | ||
| Ctrl B | Bold | Yes | Yes | Yes |
| Ctrl C | Copy | Yes | Yes | Yes |
| Ctrl D | Copy down (used in combo with Shift + arrow) | Yes | ||
| Ctrl E | Center alignment | Yes | ||
| Ctrl F | Find and replace | Yes | Yes | |
| Ctrl G | Find next | Yes | ||
| Ctrl+Shift+G | Find previous | Yes | ||
| Ctrl I | Italicize | Yes | Yes | Yes |
| Ctrl J | Full justify | Yes | ||
| Ctrl K | Insert link | Yes | ||
| Ctrl L | Left alignment | Yes | ||
| Ctrl M * | Insert comment | Yes | ||
| Ctrl M | Insert new slide | Yes | ||
| Ctrl P | Yes | Yes | ||
| Ctrl R | Right alignment | Yes | ||
| Ctrl R | Copy Right (used in combo with Shift + arrow) | Yes | ||
| Ctrl S | Save | Yes | Yes | Yes |
| Ctrl U | Underline | Yes | Yes | Yes |
| Ctrl V | Paste | Yes | Yes | Yes |
| Ctrl X | Cut | Yes | Yes | Yes |
| Ctrl Y | Redo | Yes | Yes | |
| Ctrl Z | Undo | Yes | Yes | |
| Shift+ right-click | Shows your browser's right-click options | Yes | ||
| Ctrl+End | Go to last cell in data region | Yes | ||
| Ctrl+Home | Go to first cell in data region | Yes | ||
| Ctrl+left-arrow | Go to left-most cell in data region (current row) | Yes | ||
| Ctrl+right-arrow | Go to right-most cell in data region (current row) | Yes | ||
| Ctrl+down-arrow | Go to bottom-most cell in data region (current column) | Yes | ||
| Ctrl+up-arrow | Go to top-most cell in data region (current column) | Yes | ||
| Ctrl+Page Down | Move to next worksheet | Yes | ||
| Ctrl+Page Up | Move to previous worksheet | Yes | ||
| Ctrl+Shift+F | Full screen | Yes | ||
| Ctrl+Shift+L | Bulleted list | Yes | ||
| Ctrl+Shift+Space | Insert non-breaking space | Yes | ||
| Ctrl+Space | Remove formatting | Yes | ||
| Ctrl+1 * | Header style 1 | Yes | ||
| Ctrl+2 * | Header style 2 | Yes | ||
| Ctrl+3 * | Header style 3 | Yes | ||
| Ctrl+4 * | Header style 4 | Yes | ||
| Ctrl+5 * | Header style 5 | Yes | ||
| Ctrl+6 * | Header style 6 | Yes | ||
| Ctrl+7 * | Toggle numbered lists | Yes | ||
| Ctrl+8 * | Toggle bulleted lists | Yes | ||
| Ctrl+9 * | "Change list" dialog | Yes | ||
| F2 | Edit active cell | Yes | ||
| Enter | Move to next cell in column | Yes | ||
| Esc | Cancel cell entry | Yes | ||
| Shift+page up/down | Extend the selection up/down one screen | Yes | ||
| Ctrl+spacebar | Select entire column | Yes | ||
| Shift+spacebar | Select entire row | Yes | ||
| Shift+down, up, left, right arrow key | Manual select | Yes | ||
| Page Down | Move down one screen | Yes | Yes | |
| Page Up | Move up one screen | Yes | Yes | |
| Shift+Tab | Move to previous cell in table (documents) or row (spreadsheets) | Yes | Yes | |
| Ctrl+. | Superscript | Yes | ||
| Ctrl+, | Subscript | Yes | ||
| Tab | Move to next cell in table (documents) or row (spreadsheets) | Yes | Yes |
Exceptions for the Mac
* Ctrl M: Insert comment (Cmd M is used to minimize a window).
* Ctrl+0-9 (zero through nine): Headers, lists, and list style (Cmd+0-9 is used for navigation or loading from bookmarks on the browser).