Owners
- Can edit documents, spreadsheets and presentations, and invite more collaborators and viewers.
- Can delete documents, spreadsheets and presentations, and thereby remove access for collaborators and viewers. Please note: To fully delete a document, spreadsheet or presentation, and remove access to it, you must delete it and then Empty Trash.
Collaborators
- Can edit documents, spreadsheets and presentations.
- Can invite or delete other collaborators and viewers (if the owner has given them permission).
- Can export a copy of the document, spreadsheet or presentations to their local hard drive.
Viewers
- Can see the most recent version of a document, spreadsheet or presentation, but can't make any changes.
- Can export a copy of the document, spreadsheet or presentation to their local hard drive.
Learn how to remove collaborators and viewers from your documents, spreadsheets, or presentations.
Access with Google Accounts
If your documents, spreadsheets, or presentations are published, anyone can view or access them by invitation without a Google Account.
PDFs: Publishing a PDF so that anyone can view has not yet been implemented. Anyone invited needs a Google Account.
If another user has enabled offline access to Google Docs on your computer, you'll need a Google Account to view all docs.